Open jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 12 hours ago
SS
Public Works Foreman-WG1059
Summit Search Group
SK
- Full-time
Class 1A driver’s license strongly preferred; valid driver’s licence required
Added 12 hours ago
SS
Bar manager - W1386
Summit Search Group
Winnipeg, MB
- Full-time
Added 12 hours ago
SS
Program Coordinator - W1385
Summit Search Group
Winnipeg, MB
- Full-time
Added 12 hours ago
SS
Controller-WG1063
Summit Search Group
Winnipeg, MB
- Full-time
Added 12 hours ago
SS
Managing Director - W1384
Summit Search Group
Winnipeg, MB
- Full-time
Added 12 hours ago
SS
General Manager - Horticulture Operations- WG1082
Summit Search Group
SK
- Full-time
Added 12 hours ago
SS
Administrative Coordinator - W1383
Summit Search Group
Winnipeg, MB
- Full-time
Added 12 hours ago
SS
Controller - W1382
Summit Search Group
Rankin Inlet, NU
- Full-time
Added 13 hours ago
SS
Director of Philanthropy, Stewardship & Engagement - W1381
Summit Search Group
Winnipeg, MB
- Full-time
Added 13 hours ago
SS
Agronomy Specialist-WG1067
Summit Search Group
SK
- Full-time
Added 13 hours ago
SS
Manager, Technical Sales Support-WG1068
Summit Search Group
Calgary, AB
- Full-time
Added 13 hours ago
SS
Territory Manager - Pedigreed Seed -WG1075
Summit Search Group
Regina, SK
- Full-time
Added 21 hours ago
SS
Business Development Manager - Plastic Extrusions Industry
Summit Search Group
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 22 hours ago
SS
Technical Support Manager - HVAC & Heat Pumps (Bilingual French/ English)
Summit Search Group
Montreal, QC
- Full-time
Added 1 day ago
SS
Dental Sales Representative
Summit Search Group
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Added 1 day ago
SS
Sales Development Representative
Summit Search Group
Victoria, BC · Greater Victoria Metropolitan Area
- Full-time
Added 2 days ago
SS
Sales Associate - Tools
Summit Search Group
Brampton, ON
- Full-time
Added 2 days ago
SS
Medical Device Sales Specialist
Summit Search Group
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Added 3 days ago
SS
Talent Acquisition Manager
Summit Search Group
Toronto, ON
- $95,000 to $125,000 CAD / year
- Full-time
Added 5 days ago
SS
HVAC Service Technician
Summit Search Group
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
Added 5 days ago
SS
Branch Supervisor, Inside Sales
Summit Search Group
Concord, ON
- $65,000 to $77,000 CAD / year
- Full-time
Added 8 days ago
SS
Estimator
Summit Search Group
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
Added 8 days ago
SS
Pharmaceutical Sales Representative
Summit Search Group
AB · Greater Edmonton Metropolitan Area
- Full-time
Added 8 days ago
SS
Project Manager - Operations & Logistics (12 Month Contract)
Summit Search Group
Toronto, ON · North York, ON
- $70,000 to $80,000 CAD / year
- Contract
Added 8 days ago
SS
Director, Regional Accounting
Summit Search Group
Toronto, ON
- $132,163 to $165,000 CAD / year
- Full-time
They currently work 2-3 days in office and potentially 4 days in the future

Summit Search Group

Office Administrator

Halifax, NS, Canada
Greater Halifax Metropolitan Area, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 29, 2026

Original job description

Office Administrator

Halifax, NS

Time to take your exceptional construction knowledge to an exciting and tight-knit company!

On behalf of our client in the construction industry, we are looking for an Office Administrator in Halifax. The Office Administrator will be responsible for providing comprehensive office and operational support, ensuring smooth daily business routines and document workflows. This individual must possess strong organizational abilities, attention to detail, and the confidence to interface professionally with internal teams, sub-contractors, vendors, and clients. Working closely with Project Managers, Estimators, and company leadership, the Office Administrator fulfills an integral role in keeping the office running efficiently.

Key Responsibilities:

Managing physical and electronic filing systems, document archives, and project logs to ensure strict document control.
Scheduling project meetings, managing office calendars, and tracking employee vacation schedules.
Assisting with incoming client inquiries, phone settings, mail, courier shipments, and general day-to-day office communications.
Ordering and maintaining office, project, and safety supplies while sourcing competitive pricing from vendors.
Supporting team members with formatting presentations, marketing materials, website updates, and general documentation.
Coordinating office technology maintenance, service calls, mobile phone setups, and onboarding access for new employees.
Maintaining corporate records, vehicle registrations, insurance certificates, and annual membership renewals.
Processing and maintaining purchase orders, change orders, credit card records, and fuel card logs.

The Ideal Candidate Brings:

Post-secondary degree or diploma in Business Administration, Office Administration, or a related field is an asset.
3 or more years of administrative experience, ideally within the construction, engineering, or industrial sectors.
Familiarity with administration software and tools (e.g., JONAS, SharePoint, Dropbox) is considered a strong asset.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Adobe Acrobat.
Strong organizational, multitasking, and time-management skills with high attention to detail.
Excellent written and verbal communication and interpersonal skills.

Application Instructions:

For additional details, please contact Cynthia McCutcheon at Summit Search Group directly: cynthia@summitsearchgroup.com or call 902 405 3607.

Please note that only those candidates who fulfill the requirements will receive a response.

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from all candidates regardless of ethnicity, race, religious beliefs, disability, age, gender identity, or sexual orientation. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage office operations, document systems, schedules, communications, supplies, technology coordination, and corporate records. Support project teams and leadership by processing purchase and change orders, maintaining card logs, and preparing or updating business materials.

Requirements

Three or more years of administrative experience is sought, ideally in construction, engineering, or industrial sectors; a post-secondary degree or diploma in business or office administration is an asset. Candidates should be proficient with Microsoft Office and Adobe Acrobat, with strong organizational, communication, multitasking, time-management, and attention-to-detail skills; familiarity with JONAS, SharePoint, or Dropbox is an asset.

Skills

Office Administration
Document Control
Records Management
Scheduling
Calendar Management
Vendor Coordination
Procurement
Microsoft Office
Adobe Acrobat
Written Communication
Verbal Communication
Organization
Multitasking
Time Management
Attention To Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Cynthia McCutcheon

Hiring contact email

cynthia@summitsearchgroup.com

Keywords

Construction
Office Administration
Business Administration
Document Control
Electronic Filing
Document Archives
Project Logs
Project Meetings
Calendar Management
Vendor Coordination
Procurement
Purchase Orders
Change Orders
Corporate Records
Vehicle Registrations
Insurance Certificates
JONAS
SharePoint
Dropbox
Microsoft Office
Word
Excel
Outlook
Teams
Adobe Acrobat
Marketing Materials
Onboarding
Safety Supplies

Report this job