Location
Dease Lake, BC
Status
Full Time
Closing Date
Open until filled.
SALARY
Range $55,000 - $65,000
POSITION SUMMARY
Join our team as an Accounts Payable Specialist, where you’ll play a key role in keeping our financial operations running smoothly and accurately. Reporting to the Accounting Manager, you will be responsible for the timely processing of vendor invoices, employee reimbursements, and other payables while ensuring compliance with company policies, internal controls, and regulatory requirements.
This role is ideal for someone who is detail-oriented, organized, and committed to delivering exceptional service to both internal teams and external vendors. You’ll also support month-end activities, maintain vendor records, and contribute to a collaborative and efficient accounting environment.
RESPONSIBILITIES
- Receive
and enter vendor invoices and credit notes into the ERP with a high degree
of accuracy and within agreed service levels.
- Perform
2-way matching (purchase order to invoice) and resolve discrepancies by
coordinating with Procurement, Receiving and requestors.
- Validate
invoice approvals, account coding, and supporting documentation in
accordance with delegation of authority and internal control requirements.
- Prepare
payment runs (EFT, wire) and supporting schedules; ensure payments are
accurate, properly authorized and released on time.
- Respond
to vendor inquiries, research invoice/payment status, and resolve issues
professionally while maintaining positive supplier relationships.
- Set
up and maintain vendor master data (including banking and tax information)
and ensure required documentation is collected, reviewed, and retained.
- Process
employee expense reimbursements and other non-PO payables in line with
policy.
- Reconcile
AP subledger to the general ledger; investigate and resolve variances.
- Support
month-end close activities, including accruals, cut-off, AP aging, and
preparation of account reconciliations.
- Assist
with sales/use tax, GST/HST/PST (as applicable), and other payable-related
compliance requirements, including documentation for audits.
- Maintain
organized electronic records to support auditability and retention
requirements.
- Identify
opportunities to improve AP processes, reduce cycle times, and strengthen
controls; assist with testing and implementing process or system changes.
- Provide
backup coverage for other finance duties as required (e.g., mailroom
invoice intake, payment distribution, vendor statements).
- Support
in preparing purchase orders as needed.
- Various
other activities as needed.
SKILLS & EXPERIENCE
- Post-secondary
education in Accounting, Finance, Business Administration, or a
combination of related education and experience.
- 3+
years of accounts payable or related accounting experience.
- Proficiency
with ERP/accounting systems and Microsoft Excel, with the ability to
quickly learn new systems and processes.
- Working
knowledge of accounts payable best practices, invoice-to-pay processes,
internal controls, reconciliations, AP aging analysis, and month-end close
support.
- Basic
understanding of Generally Accepted Accounting Principles (GAAP) and
indirect taxes such as GST/HST/PST is considered an asset.
- Strong
organizational, time management, and problem-solving skills with
exceptional attention to detail and accuracy.
- Ability
to manage high volumes of data while maintaining confidentiality and
exercising sound judgment.
- Strong
written and verbal communication skills with a customer-service mindset
and the ability to build positive relationships with internal and external
stakeholders.
- Ability
to work independently, collaborate effectively within a team, adapt to
process and technology changes, and contribute to a respectful and
positive workplace culture.
MENTORSHIP AND KNOWLEDGE
Provide guidance, training, and mentorship to team members, especially local Tahltan workers, by sharing technical skills, safety practices, and industry knowledge in a respectful and culturally aware manner. Uphold Tahltan values and principles by fostering a work environment built on respect, teamwork, and mutual learning. Support the growth of the Tahltan workforce by helping build capacity, promoting safe and effective work practices, and ensuring that knowledge is passed on to strengthen both the team and the broader Tahltan community for the benefit of current and future generation.
CONDITIONS OF EMPLOYMENT
- Ability to pass
a mandatory pre-employment drug and alcohol screening
- Willingness to
sign an Oath of Confidentiality
- Full disclosure of criminal record and current
criminal record check
- Valid class 5 driver’s license and willing to
provide a current driver abstract
INDIGENOUS HIRING PREFERENCE
As a Tahltan-owned organization, TNDC is committed to creating meaningful employment and career development opportunities for Tahltan Nation members and Indigenous Peoples. In support of this commitment, preference may be given to qualified applicants who are Tahltan Nation members, followed by qualified applicants who identify as Indigenous.
All applicants are encouraged to apply. Hiring decisions will consider the qualifications, skills and experience required for the position, together with TNDC’s commitment to increasing Indigenous participation in our workforce.