Job Title: Accounts Payable Clerk
Department: Finance / Accounting
Employment Type: Full-Time
Job Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our Finance team. In this role, you will manage day-to-day accounts payable operations, process vendor invoices, perform monthly reconciliations, and serve as the primary point of contact for vendor payment inquiries.
Key Responsibilities
Invoice Processing & Data Entry
- Receive, verify, and accurately code both PO and non-PO invoices into the accounting system.
- Match invoices with purchase orders and receiving documents to resolve discrepancies.
- Route invoices through internal approval workflows and track pending approvals.
- File and organize digital invoice records and supporting documentation.
Vendor Support & Communication
- Monitor and manage the Accounts Payable email inbox and phone queue.
- Respond promptly to vendor inquiries regarding payment status, balances, and remittance details.
- Follow up with vendors and internal teams to obtain missing invoices or required documentation.
Payment Processing & AP Aging
- Prepare AP aging reports and help schedule weekly payment runs based on due dates and terms.
- Process approved payment transactions (ACH, EFT, checks, wire transfers) accurately.
- Issue remittance advice to vendors following payment execution.
Reconciliations & Credit Card Administration
- Record and reconcile corporate credit card transactions and expense reports.
- Complete monthly AP subledger-to-General Ledger reconciliations.
- Investigate and resolve balance discrepancies prior to month-end close.
Compliance & Process Support
- Ensure all payments and documentation comply with internal financial controls and company policies.
- Assist with month-end/year-end closing procedures, audit requests, and reporting.
Qualifications & Skills
- Experience: 1-2 years of hands-on Accounts Payable or general accounting experience.
- Technical Skills: Proficiency with QuickBooks Desktop systems and Microsoft Excel (VLOOKUPs, data entry, reporting).
- Attention to Detail: High level of accuracy in data entry and numerical processing.
- Communication: Strong written and verbal communication skills for vendor and internal stakeholder management.
- Organization: Ability to prioritize tasks, meet tight deadlines, and manage multi-entity invoicing workflows.
