Our Client is seeking an experienced Project Coordinator Scheduler to support a major provincial Clinical Information Solution (CIS) transformation program in New Brunswick.
The successful candidate will be responsible for integrated project scheduling, dynamic forecast management, project coordination, stakeholder engagement, governance support, and progress reporting across multiple clinical and digital health workstreams.
This role requires hands-on experience coordinating complex healthcare technology initiatives, maintaining project schedules, tracking dependencies, and supporting multidisciplinary teams.
Key Responsibilities
- Develop, maintain, and monitor integrated project schedules using dynamic forecast scheduling methodology.
- Coordinate scheduling activities across multiple project workstreams, incorporating milestones, dependencies, resource availability, and delivery timelines.
- Update project forecasts based on actual progress, revised estimates, approved changes, and emerging constraints.
- Identify schedule variances, project risks, resource constraints, and potential impacts on project delivery.
- Coordinate project meetings, including scheduling, agenda preparation, meeting materials, minutes, and action-item follow-ups.
- Maintain project documentation, deliverable trackers, decision logs, action logs, dependency registers, and risk registers.
- Prepare monthly, quarterly, and ad hoc project status reports covering schedules, milestones, deliverables, risks, and outstanding issues.
- Support project governance activities, steering committees, clinical advisory groups, and stakeholder meetings.
- Collaborate with project managers, clinical teams, business analysts, informatics teams, and executive stakeholders.
- Maintain accurate project information and supporting documentation using JIRA, Microsoft Office 365, and shared project repositories.
- Escalate scheduling conflicts, outstanding actions, and delivery constraints to project leadership.
- Support process improvements, standardized project coordination practices, knowledge transfer, and stakeholder communication.
Mandatory Qualifications
- Post-secondary education in Health Sciences, Health Informatics, Public Health, or a related discipline. Equivalent training and relevant experience supporting large-scale CIS or digital health programs may be considered.
- Minimum 2 years of demonstrated experience in project schedule management using dynamic forecast scheduling methodology and general project coordination within a CIS program or similar clinical digital health initiative.
- Minimum 2 years of experience coordinating multiple stakeholder groups, concurrent workstreams, governance committees, and complex CIS forecasting activities.
- Proven experience developing integrated schedules, tracking milestones, managing dependencies, and updating schedule forecasts.
- Hands-on experience preparing project reports, meeting documentation, action logs, decision logs, and risk registers.
Preferred Qualifications
- Experience supporting healthcare transformation, clinical information systems, or large-scale digital health implementation projects.
- Experience managing project schedules in complex, multidisciplinary environments.
- Experience supporting governance committees, project leadership, and executive reporting.
- Strong proficiency in Microsoft Excel, Word, PowerPoint, Visio, Outlook, Teams, Zoom, and Atlassian JIRA, ideally with 3+ years of hands-on experience.
- Bilingual proficiency in English and French, including written and verbal communication.
- Formal training in project management or process improvement methodologies such as Prosci, APMP, Lean Six Sigma, or equivalent.
- Strong organizational, communication, documentation, stakeholder coordination, and problem-solving skills.
