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Telescope Recruitment

Executive Assistant To Senior Rabbi

Toronto, ON, Canada
North York, ON, Canada

Salary Range: 55-75k CAD · Full-time

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Job details

Pay: Salary Range: 55-75k CAD
Job type: Full-time
Working hours: 40 hours per week
Posting language: English
Posted: Sep 4, 2026

Original job description

Job Title: Executive Assistant To Senior Rabbi

Reports To: Senior Rabbi

Location: North York (in-person, daily)

Job Type: Full-Time (40 hours per week)

Working Days/Hours:

Monday to Thursday: 9 am - 6 pm
Friday: 9 am - 1 pm

Salary Range: 55-75k CAD

Benefits: No

Vacation:

Year 1: 10 days (2 weeks)
Year 2 to 5: 15 days (3 weeks)
Year 6+: 20 days (4 weeks)

Our employer, a dynamic Orthodox Jewish non-profit organization, is seeking an Executive Assistant to support the Senior Rabbi (SR) of their Community Center of Toronto.

Key Responsibilities:

Plan and assist with Fundraising activities
Collect Pledges
Manage SR’s calendar, including scheduling meetings, appointments, life cycle events, fundraising activities, deliveries, classes and travel arrangements
Prepare any supportive materials, agendas, and daily reports
Take notes and follow up on action items from internal and external meetings
Handle incoming correspondence and prioritize responses
Coordinate communication with donors
Maintain contact lists and ensure up-to-date records in Salesforce CRM
Maintain digital and physical files in an organized, accessible manner
Ensure smooth daily operations of SR's office
Maintain confidentiality of sensitive organizational and personnel information

Ideal Candidate Will Have:

Working knowledge of Russian and Hebrew
Appetite for taking initiative and ability to understand the spirit rather than the letter of instruction
Experience as an executive assistant (nonprofit preferred)
Experience in Fundraising activities
Excellent organizational and time management skills
Strong written communication skills and attention to detail
Comfort with digital tools (Google Workspace, Microsoft Office, CRM software)
Demonstrated ability to multitask, prioritize, and take initiative
Discretion and professionalism with sensitive information

Bonus Skills (Not Required):

Experience supporting nonprofit leadership
Familiarity with donor databases or fundraising software (e.g. Salesforce CRM)

Work Environment

Entrepreneurial, fast-paced, collaborative office environment
Occasional evening or weekend work may be required

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More about this job

Responsibilities

Provide comprehensive executive support to the Senior Rabbi, including calendar management, correspondence, and office operations. Assist with fundraising activities, donor communication, and the maintenance of records within Salesforce CRM.

Requirements

Candidates should have previous experience as an executive assistant, preferably in a nonprofit setting, with strong organizational and communication skills. Proficiency in Russian and Hebrew is highly desired along with comfort using digital productivity tools.

Skills

Fundraising
Calendar Management
Salesforce CRM
Google Workspace
Microsoft Office
Russian Language
Hebrew Language
Time Management
Written Communication
Multitasking
Discretion
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

Salesforce CRM
Google Workspace
Microsoft Office
Non-profit
Fundraising
Executive Assistant
Donor Management
Orthodox Jewish
Calendar Management
Administrative Support

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