ROLE: SENIOR FINANCE MANAGER
LOCATION: TORONTO
The Role
Salt XC is looking for a Senior Finance Manager to lead the day-to-day financial management of The Kitchen, a large-scale embedded agency partnership with a Fortune 500 client.
This role will be the primary Finance partner and point of contact for The Kitchen. While Salt’s broader Finance team will continue to execute transaction processing, including payroll, accounts payable, accounts receivable and expense processing, this person will sit at the centre of the operation - ensuring projects are financially controlled, billings happen on time, revenue and costs are appropriately recognized, reporting is accurate, and stakeholders have clear and timely visibility into the financial health of the business.
This is an ideal role for someone with strong project accounting and revenue accounting experience who is equally comfortable working with Finance teams, agency operators, producers and senior client stakeholders.
Key Responsibilities
Project & Financial Management
- Own the financial oversight of approximately 100-150 client projects annually
- Maintain accurate project financials, including budgets, committed costs, actual costs, billings and project-level profitability
- Ensure production costs and employee expenses are accurately captured and allocated to the appropriate projects
- Monitor project financial activity from initiation through final reconciliation and close
- Identify financial discrepancies, aging items and project risks and proactively drive them to resolution
- Maintain strong financial controls while supporting the speed and flexibility required in an agency environment
- Identify areas for efficiency and cost reductions
Revenue, Billing & PO Management
- Own the financial workflow between project teams, both internal and external, to ensure projects are billed accurately and on time
- Proactively work with internal teams to obtain required purchase orders and client approvals ahead of billing deadlines
- Maintain visibility over outstanding POs, unbilled activity and billing status across the portfolio
- Manage accrued/unbilled revenue, deferred/unearned revenue and related balance sheet positions, ensuring appropriate revenue recognition and timely clearing of balances
- Partner with the AR team to ensure invoices are raised accurately and promptly and help resolve client billing questions or disputes
Staffing & Vacancy Reporting
- Own the financial reporting associated with the approximately 150-person staffing model supporting The Kitchen
- Maintain clear visibility into contracted positions, filled roles, vacancies, start dates and departures
- Prepare regular vacancy reporting showing contracted headcount versus actual staffed headcount and the associated financial impact
- Ensure staffing changes are reflected appropriately in client reporting and billing
- Partner closely with Recruiting, Operations and Finance to reconcile staffing information and resolve discrepancies
Client & Stakeholder Management
- Serve as the face of Finance for The Kitchen, acting as the primary liaison between Salt Finance, The Kitchen leadership and relevant client stakeholders
- Provide timely, clear and proactive communication regarding billing, POs, project financials, staffing, vacancies and other financial matters
- Translate financial information into practical insights for non-finance stakeholders
- Establish regular reporting and communication rhythms so stakeholders understand what is outstanding, what requires action and where financial risks exist
- Build strong relationships across Finance, Operations, Recruiting, Production and client teams
Reporting & Controls
- Produce regular client and internal financial reporting covering project activity, production spend, billing, POs, staffing and vacancies
- Support month-end close by ensuring project revenue, costs, accruals and deferrals are complete and accurate
- Reconcile project-related balance sheet accounts and investigate aging balances.
- Maintain schedules for unbilled revenue, deferred/unearned revenue, accrued costs and other project-related accounts
- Develop and continuously improve processes, trackers and reporting that make the financial administration of The Kitchen simple, transparent and scalable
- Identify opportunities to reduce manual work and improve financial controls without creating unnecessary bureaucracy for operational teams.
What We're Looking For
- Strong experience in project accounting, ideally within an advertising, experiential, production, professional services or other project-based environment
- Demonstrated understanding of revenue recognition, including accrued/unbilled revenue and deferred/unearned revenue
- Experience managing high volumes of project costs, client billing and project reconciliations
- Strong understanding of balance sheet reconciliations and month-end accounting processes
- Experience working with purchase orders and client procurement processes.
- Strong Excel and financial reporting skills
- Excellent organizational skills with the ability to manage a large number of projects and outstanding items simultaneously
- Strong communication skills and the confidence to work directly with senior internal and client stakeholders
- A proactive mindset - you don't simply report that something is outstanding; you follow it through until it is resolved
- Ability to bridge the gap between Finance and Operations, balancing strong financial discipline with the practical realities of a fast-moving client business
The anticipated annual base salary range for this position is $115,000–$150,000. Individual compensation within this range is determined based on job-related factors such as experience, skills, level of responsibility, internal equity, and business needs. This range represents the expected base salary for this role and does not include other elements of Traxction's total rewards program.
