Administrative assistant jobs in Canada (2,247 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 2,247
Employers: 1,140

Advertised starting pay

Average starting payCAD / hour: $26.99Across 341 listings
Average starting payCAD / year: $53,271Across 107 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%289 listings
On-site: 86%1,943 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (69), City of Saint John (55), MNP (41).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 28 days ago
AF
Administrative assistant
ASLAM FJT
Winnipeg, MB
- From $25.5 CAD / hour
- Full-time
- On-site
Added 28 days ago
CF
Administrative Assistant (Marketing and Communication)-EN
Canadian Forces Morale and Welfare Services
Winnipeg, MB
- $18.45 to $22.35 CAD / hour
- Full-time
Added 28 days ago
R
Administrative Assistant
RBC
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative Assistant. By providing ongoing, exceptional service and support to our clients and our…
Added 28 days ago
Leasing Administrative Assistant
Realstar
Pointe-Claire, QC
Added 28 days ago
AF
Administrative assistant
ADROIT FACILITIES SERVICES INC
Peterborough, ON
- From $26 CAD / hour
- Full-time
- On-site
Added 28 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Gull Lake, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s)
Added 28 days ago
1
Administrative Assistant - Wharncliffe Family Dental
123Dentist
London, ON
- Full-time
The team at Wharncliffe Family Dental located in London, Ontario are looking for a passionate, hard-working Administrative Assistant on a full-time basis.
Added 28 days ago
O
Administrative Assistant
Outcape
Dartmouth, NS
- Full-time
Outcape welcomes applications for Administrative Assistant based in the Dartmouth area.
Added 28 days ago
Administrative Assistant, Nursing Administration
Sinai Health
Toronto, ON
The Administrative Assistant is an integral member of the Community Partnerships and Cancer and Palliative Program Performance portfolio, supporting the Senior Director and other team…
Added 29 days ago
DG
Administrative Assistant
Doane Grant Thornton
Bridgewater, NS
- Full-time
Added 29 days ago
VC
Administrative Secretary/Clerical Supervisor - Eye Care Centre
Vancouver Coastal Health
Vancouver, BC
- Full-time
Come work as an Administrative Secretary/Clerical Supervisor with Vancouver Coastal Health (VCH) at the Eye Care Centre in Vancouver, BC! Apply now to join the team!
Added 29 days ago
VC
Administrative Assistant II, Branch Operations - Full-time
VON Canada (Nova Scotia)
New Minas, NS
- Full-time
The Administrative Assistant II provides scheduling/administrative support to their direct report, oversees office administration and maintains a high level of confidentiality in all…
Added 29 days ago
RA
Corporate Receptionist & Administrative Assistant
Recrute Action
Toronto, ON
- Contract
Added 29 days ago
SS
Sask Sport - Trust Fund Administrative Assistant
Sask Sport
Regina, SK
- Full-time
Sask Sport – Trust Fund Administrative Assistant
Added 29 days ago
TM
Bookkeeper / Administrative Assistant
The ML Group
Toronto, ON
- Full-time
ML Group is looking for an experienced and dependable Bookkeeper / Administrative Assistant to support the accounting and administrative operations of five related companies.
Added 29 days ago
MN
Human Resources Administrator
Minth North America, Inc.
Windsor, ON
- Full-time
…Resources organization. This position provides dependable office, administrative, employee, and vendor support while building foundational experience across HR operations. The role is…
Added 29 days ago
SN
185-26-4 Administrative Assistant, Animal Wellness
Six Nations
Ohsweken, ON
- Full-time
Administrative Assistant, Animal Wellness – 185-26-4
Added 29 days ago
NS
2627-202 - Administrative Assistant (OA11) - Pictou Campus
Nova Scotia Community College - NSCC
Stellarton, NS
- Full-time
Added 29 days ago
EH
Administrative Assistant PT
Edgewood Health Network Inc
Carters Point, NB
- $22 to $25 CAD / hour
- Part-time
Added 29 days ago
TD
Administrative assistant
TABLE DE CONCERTATION LOCALE POUR PERSONNES AGÉES DU TÉMISCAMINGUE INC.
Ville-Marie, QC
- From $25.93 CAD / hour
- Full-time
- On-site
Added 29 days ago
Audit Admin Assistant - Assurance
EY
Toronto, ON
As an Audit Administrative Assistant, you will be a professional member of the EY Assurance team. Together with our substantial investments in technology, knowledge, and learning resources…
Added 29 days ago
AA
Administrative assistant
ACE AUTO GLASS LTD.
Abbotsford, BC
- From $38.5 CAD / hour
- Full-time
- On-site
Added 29 days ago
HR
Administrative assistant
Hirsch Real Estate & Property Management- Estevan
Estevan, SK
- $23 to $26 CAD / hour
- Full-time
- On-site
Added 29 days ago
PR
Administrative Assistant, Business Development
Prince Rupert Port Authority
Vancouver, BC
- Full-time
Reporting to the Assistant VP, Business Development, the Administrative Assistant, Business Development is responsible for the efficient operation of the Prince Rupert Port Authority’s…
Added 29 days ago
PH
Administrative assistant
Pike's Home Hardware Building Center
Happy Valley-Goose Bay, NL
- $18 to $25 CAD / hour
- Full-time
- On-site
Job Summary* We are seeking a dynamic and highly organized Administrative Assistant to join our team at our sister company, *LEON'S FURNITURE*. In this vital role, you will be the backbone…

The ML Group

Bookkeeper / Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Working hours: 40 to 44 hours per week
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Toronto, ON M4M 1A5

Job Type: Full-time, Permanent

Pay: $32.00 to $36.00 per hour

Schedule: Monday to Friday, 40 to 44 hours per week

Work Location: In person

Position Overview

ML Group is looking for an experienced and dependable Bookkeeper / Administrative Assistant to support the accounting and administrative operations of five related companies.

The successful candidate will manage day-to-day bookkeeping using separate QuickBooks Online files, including accounts payable, accounts receivable, invoicing, collections, reconciliations, WSIB reporting, and month-end preparation. This position also provides general office support and occasional overflow telephone coverage.

Payroll is processed by management. This role is responsible for reconciling payroll transactions.

Key Responsibilities

Bookkeeping and Accounting

Maintain accurate records for five companies using QuickBooks Online.
Manage accounts payable and accounts receivable.
Process supplier invoices and prepare payments for approval.
Prepare customer invoices and apply payments to customer accounts.
Reconcile five bank accounts, three credit cards, and biweekly payroll transactions.
Prepare journal entries, accruals, and month-end reconciliations.
Process deposits and record cheque, cash, electronic, and credit card payments.
Prepare accounting records and supporting documents for the external accounting firm.
Assist with month-end and year-end financial preparation.

Collections and Compliance

Monitor accounts receivable aging and follow up on overdue accounts.
Send statements, payment reminders, and invoice copies.
Document customer payment commitments and account disputes.
Complete WSIB reporting and remittances.
Maintain organized financial and compliance records.

Administration

Provide general administrative support to management and other departments.
Answer overflow calls and provide telephone coverage when required.
Respond to general emails and business correspondence.
Maintain electronic and physical filing systems.
Prepare spreadsheets, reports, letters, and other documents.
Coordinate mail, couriers, office supplies, and general office requirements.

Qualifications

Three to five years of Canadian bookkeeping experience.
Postsecondary education in accounting, bookkeeping, finance, business administration, or a related field.
Strong QuickBooks Online experience.
Experience with accounts payable, accounts receivable, invoicing, collections, and account reconciliations.
Understanding of journal entries, accruals, and month-end procedures.
Proficiency in Microsoft Excel, Word, and Outlook.
Strong attention to detail and organizational skills.
Ability to work independently and manage multiple priorities.
Professional written and verbal communication skills in English.
Ability to handle confidential financial and employee information.

Preferred

Experience maintaining accounting records for multiple related companies.
Experience with WSIB reporting.
Experience in construction, manufacturing, building materials, transportation, or a related industry.
Experience working with an external accounting firm.

Additional Responsibilities

Assist management with accounting and administrative projects.
Recommend improvements to bookkeeping, collections, and office procedures.
Provide administrative coverage during employee absences or staffing shortages.
Perform other reasonable duties supporting the company’s accounting and administrative operations.

Compensation And Benefits

$30.00 to $34.00 per hour, based on experience.
Overtime pay when applicable.
Performance-based bonus opportunity.
Extended health, dental, and vision care.
Life and disability insurance.
RRSP matching.
Paid vacation and statutory holidays.
On-site parking.

Schedule and Location

Monday to Friday.
Approximately 40 to 44 hours per week.
Occasional overtime may be required during seasonal peaks and financial preparation periods.
In-person position in 541 Commissioners St. Toronto, Ontario M4M 1A5.
Applicants must be able to commute reliably or relocate before starting work.

How to Apply

Please submit your resume outlining your QuickBooks Online, bookkeeping, accounts payable, accounts receivable, collections, reconciliation, and administrative experience.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Expected Start Date: November 2, 2026

Apply About employer

More about this job

Responsibilities

Maintain bookkeeping records for five related companies, including payables, receivables, invoicing, collections, reconciliations, WSIB reporting, and month-end preparation. Provide general administrative and office support, maintain records, and assist management and the external accounting firm.

Requirements

Requires three to five years of Canadian bookkeeping experience, postsecondary education in a relevant field, and strong QuickBooks Online skills. Candidates should have experience with accounting processes and Microsoft Office, strong organizational and communication skills, and the ability to work independently while handling confidential information.

Skills

QuickBooks Online
Bookkeeping
Accounts Payable
Accounts Receivable
Invoicing
Collections
Account Reconciliation
Journal Entries
Accruals
Month-End Procedures
WSIB Reporting
Microsoft Excel
Microsoft Word
Microsoft Outlook
Financial Recordkeeping
Administrative Support

Benefits

Overtime Pay
Performance-Based Bonus
Extended Health Insurance
Dental Insurance
Vision Care
Life Insurance
Disability Insurance
RRSP Matching
Paid Vacation
Statutory Holidays
On-Site Parking

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Accounts Payable
Accounts Receivable
Invoicing
Collections
Bank Reconciliation
Credit Card Reconciliation
Payroll Reconciliation
Journal Entries
Accruals
Month-End Preparation
Year-End Preparation
WSIB Reporting
WSIB Remittances
Microsoft Excel
Microsoft Word
Microsoft Outlook
Financial Records
External Accounting Firm
Customer Statements
Payment Reminders
Electronic Filing
Physical Filing
Office Administration
Construction
Manufacturing
Building Materials
Transportation

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