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TU
Project Assistant
The University of British Columbia
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- $4,719 to $4,960 CAD / month
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The University of British Columbia

Project Assistant

Vancouver, BC, Canada

$4,719 to $4,960 CAD / month · Part-time

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Job details

Pay: $4,719 to $4,960 CAD / month
Job type: Part-time
Apply by: Dec 12, 2026
Working hours: 17.5 hours per week
Posting language: English
Posted: Nov 12, 2026

Original job description

Job Title

Project Assistant

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr6)

Job Family Group

Staff - Union

Department

Human Resources and Administration | Department of Paediatrics | Faculty of Medicine

Compensation Range

$4,719.00 - $4,960.00 CAD Monthly

Job End Date

October 31, 2027

Posting End Date

November 19, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is part-time 0.50FTE (17.5 hours per week).

Note: Only the Full Time Compensation Range is displayed on the job posting details advertised on the UBC Career sites. The salary for this position will be pro-rated at 0.50FTE.

This position is subject to the satisfactory completion of required background checks.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Project Assistant provides coordination and administrative support across multiple provincial pediatric care improvement initiatives. Working closely with physician leaders, project partners, and allies across BC Children's Hospital, Child Health BC, regional health authorities, and community pediatric networks, the Project Assistant helps ensure projects remain organized, aligned, and on schedule.

Organizational Status

The Project Assistant will work closely with the physician leaders of this program.

Key Responsibilities

Coordinate meetings, working groups, consultations, and engagement sessions.
Prepare agendas, meeting materials, minutes, and follow-up communications.
Track project timelines, deliverables, action items, and reporting requirements across multiple workstreams.
Support administration of funded projects, including monitoring milestones, budgets, reporting requirements, and deliverables associated with MASES, Health System Redesign (HSR), and future grants.
Assist with ethics, grant, and funding submissions, as well as progress and final reports.
Coordinate ally engagement activities and maintain project documentation and records.
Support development and distribution of surveys, reports, presentations, and knowledge translation materials.
Facilitate communication and collaboration among project teams, partners, and provincial allies.

Consequence of Error/Judgement

This position requires effective organizational planning and communication skills to support across multiple provincial pediatric care improvement initiatives. Errors could adversely affect the Department and its initiatives. Adherence to UBC and PHSA confidentiality guidelines is mandatory. Failure to represent the Department in a professional way would diminish the credibility of the Department and education programs.

Supervision Received

The Project Assistant reports to the Project Manager. The Project Assistant will work closely with the physician leaders of this program.

Supervision Given

None

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus four years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Diploma, certificate, or degree in administration, project management, health sciences, public health, or a related field is an asset
Experience supporting projects, committees, or healthcare initiatives.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office applications and virtual meeting platforms.
Experience in healthcare, academic, research, or quality improvement environments is an asset.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate meetings, consultations, and engagement activities, and prepare agendas, materials, minutes, and follow-up communications. Track project timelines, budgets, milestones, deliverables, and reporting requirements while supporting submissions, reports, documentation, and collaboration across provincial pediatric care initiatives.

Requirements

Requires high school graduation, one year of post-secondary education, and four years of related experience, or an equivalent combination. Strong organization and communication skills, proficiency with Microsoft Office and virtual meeting platforms, and a commitment to equity, diversity, and inclusion are required; relevant post-secondary credentials and healthcare, academic, research, or quality-improvement experience are assets.

Skills

Project Coordination
Administrative Support
Meeting Coordination
Agenda Preparation
Minute Taking
Timeline Tracking
Deliverable Tracking
Budget Monitoring
Grant Administration
Ethics Submissions
Report Writing
Ally Engagement
Project Documentation
Survey Development
Knowledge Translation
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Administrative Support
Pediatric Care
Healthcare Initiatives
Meeting Coordination
Working Groups
Consultations
Engagement Sessions
Project Timelines
Deliverables
Action Items
Budget Monitoring
Grant Administration
MASES
Health System Redesign
Ethics Submissions
Funding Submissions
Progress Reports
Final Reports
Ally Engagement
Project Documentation
Surveys
Presentations
Knowledge Translation
Microsoft Office
Virtual Meeting Platforms
Quality Improvement
Equity, Diversity, And Inclusion

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