Company Description The Total Group of Companies Inc. is a growing Canadian company providing specialized services across four divisions: Fire, Rescue, Medical, and HSE. With operations supporting clients across Canada, our team continues to grow as we expand our services and capabilities.
This position is well suited to someone who is highly organized, detail-oriented, comfortable working with numbers, and able to manage competing priorities in a fast-paced environment. The successful candidate will play an important role in supporting payroll processes, reviewing information for accuracy, identifying discrepancies, and helping ensure payroll information is complete and submitted on time.
Total Group of Companies is committed to providing an inclusive workplace and welcomes qualified applicants from diverse backgrounds and experiences.
Role Description
- Process bi-weekly payroll accurately and on time for hourly, day-rate, and salaried employees.
- Review employee timesheets for accuracy, including regular hours, overtime, vacation, sick time, and other applicable entries.
- Ensure payroll information is properly entered, reviewed, and approved within the payroll/HR system.
- Maintain accurate employee payroll records and process changes to compensation, deductions, banking information, and employment status.
- Complete payroll reconciliations and investigate and resolve discrepancies.
- Prepare and maintain payroll-related reports.
- Assist with year-end payroll requirements, including T4s, T4As, ROEs, and other applicable filings.
- Ensure payroll processes comply with applicable federal and provincial requirements.
- Work with managers and employees to resolve payroll-related questions and issues.
- Follow up on missing or incomplete payroll information to ensure deadlines are met.
- Maintain accurate and confidential payroll documentation and records.
Accounting & Administrative Support
While payroll will be the primary focus of this position, the Payroll Administrator will also provide support to the accounting team as required. This may include:
- Processing employee expenses, credit card transactions, invoices, and other accounting entries.
- Assisting with accounts payable and accounts receivable tasks.
- Assisting with bank, credit card, and account reconciliations.
- Maintaining organized accounting records and supporting documentation.
- Assisting with data entry, reporting, and other accounting-related tasks.
- Providing administrative support to the Controller and accounting team as required.
Qualifications
- Strong skills in Payroll Administration, including end-to-end processing and payroll systems proficiency.
- Knowledge of Payroll Taxes and Garnishments, with the ability to apply relevant legislation and ensure compliance.
- Foundational Accounting skills, including reconciliations, journal entries, and reporting related to payroll.
- Previous experience as a Payroll Administrator or similar role, preferably in a multi-division or multi-location environment.
- Proficiency with payroll software and MS Office (especially Excel) and strong numerical accuracy and attention to detail.
- Excellent organizational skills, discretion when handling confidential information, and the ability to meet tight deadlines.
- Post-secondary education in Accounting, Finance, Business Administration, or a related field; payroll certification (e.g., PCP) is an asset.
