The Property Maintenance Manager is responsible for overseeing the maintenance, upkeep, and operational condition of a diverse property portfolio, ensuring properties are maintained to high standards of safety, functionality, and efficiency. This role leads preventive and corrective maintenance, vendor and contractor management, property inspections, maintenance budgeting, and capital improvement initiatives. The position requires a proactive, hands-on approach to preserving asset value, optimizing maintenance costs, minimizing operational disruptions, and ensuring the long-term sustainability and performance of the property portfolio.
Key Responsibilities
Property Maintenance & Operations: Oversee day-to-day maintenance operations across the property portfolio, ensuring buildings, facilities, equipment, and common areas are maintained to established quality, safety, and operational standards.
Preventive & Corrective Maintenance: Develop and implement preventive maintenance programs, coordinate routine servicing and repairs, and proactively identify maintenance requirements to minimize breakdowns, emergency repairs, and operational disruptions.
Property Inspections & Condition Assessments: Conduct regular property inspections, assess building conditions, identify deficiencies and potential risks, and develop corrective action plans to maintain property standards and protect long-term asset value.
Vendor & Contractor Management: Source, evaluate, negotiate, and manage external contractors, trades, suppliers, and service providers. Monitor service quality, timelines, costs, and contractual compliance to ensure effective and reliable maintenance delivery.
Maintenance Budgeting & Cost Control: Develop and monitor maintenance budgets, track repair and operating expenses, review contractor quotations and invoices, and identify opportunities to optimize costs without compromising property standards.
Capital Improvements & Renovation Projects: Plan and coordinate property upgrades, renovations, major repairs, and capital improvement initiatives, ensuring projects are completed within approved budgets, timelines, and quality expectations.
Tenant Maintenance & Service Requests: Oversee tenant maintenance requests, prioritize repairs based on urgency and impact, coordinate timely resolutions, and maintain effective communication to support tenant satisfaction and retention.
Emergency Maintenance & Risk Management: Coordinate responses to urgent maintenance issues, building emergencies, and unexpected equipment failures. Identify potential property risks and implement measures to minimize safety hazards, damage, and business interruptions.
Regulatory Compliance & Building Safety: Ensure maintenance activities comply with applicable building codes, fire and life safety requirements, municipal regulations, occupational health and safety standards, and relevant property-related legislation.
Asset Lifecycle & Maintenance Planning: Assess the condition and remaining useful life of building systems, equipment, and infrastructure. Recommend repair-versus-replacement decisions and develop long-term maintenance and capital expenditure plans.
Stakeholder Coordination: Collaborate with property management, leasing teams, tenants, property owners, contractors, and municipal authorities to address maintenance priorities, resolve issues, and align maintenance activities with broader portfolio objectives.
Maintenance Reporting & Performance Monitoring: Maintain accurate records of inspections, work orders, service contracts, maintenance expenses, and asset conditions. Track key performance indicators, including response times, repair costs, recurring issues, and preventive maintenance completion.
Qualifications & Experience
- Minimum 5–7 years of progressive experience in property maintenance, facilities management, building operations, or a related field, preferably with experience managing multiple properties.
- Demonstrated experience overseeing maintenance operations across residential, commercial, industrial, or mixed-use property portfolios.
- Strong technical understanding of building systems, including HVAC, plumbing, electrical, roofing, structural components, and fire and life safety systems.
- Proven experience in preventive maintenance planning, property inspections, repairs, renovations, and capital improvement projects.
- Experience managing contractors, trades, vendors, service agreements, and maintenance-related procurement.
- Strong understanding of maintenance budgeting, cost control, quotation evaluation, and expense tracking.
- Working knowledge of applicable BC building codes, safety regulations, municipal requirements, and property maintenance standards.
- Proficiency in Microsoft Office.
- Strong organizational, problem-solving, negotiation, and stakeholder management skills.
- Ability to manage competing maintenance priorities, respond effectively to emergencies, and make sound operational decisions.
- Valid BC driver's licence and ability to travel between properties for inspections, maintenance coordination, and project oversight.
Building a Fair and Inclusive Hiring Process
Every application matters to us, and we thank you for taking the time to apply. Given the volume of applications we receive, only candidates moving forward will be contacted directly - but know that your interest in Triple Eight doesn't go unnoticed.
Equal Opportunity, By Design
Hiring decisions at Triple Eight are grounded in qualifications, experience, skills, and business need - nothing else. We actively welcome applicants from all backgrounds, and our recruitment practices are built to align with human rights and employment legislation, free from discrimination at every step.
Accommodation, Made Simple
If you require accommodation at any point in the recruitment process, just tell us. Our Recruitment team will work with you directly to understand what you need and provide the right support - handled with discretion and respect for your privacy.
Where AI Fits In
AI tools are part of how people prepare and learn today, and we're comfortable with that - use them freely to research, prepare, and get ready ahead of time. That said, once you're in front of us - interviews, assessments, case studies, technical evaluations - we want to see you: your thinking, your judgment, your experience. AI-generated or real-time AI assistance isn't permitted during these stages unless we've explicitly said otherwise.