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Added 9 hours ago
Procurement Administrator
Turner Construction Company
Toronto, ON
Added 9 hours ago
Procurement Administrator
Turner Construction Company
Toronto, ON
Added 9 hours ago
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Turner Construction Company

Procurement Administrator

Toronto, ON, Canada

Apply on turnerconstruction.csod.com About employer

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Job details

Posting language: English
Posted: Jun 5, 2026

Original job description

Position Description:

Perform daily administrative tasks and services to facilitate work for functional business team (e.g., Procurement department).

Essential Duties & Key Responsibilities:

Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit function. (e.g., Procurement department).
Perform administrative services including processing mail, overnight mailings, photocopying, filing, manage phone list , process invoices, and order supplies and stationery.
Edit and assemble documents and reports.
Engage professionally with others to address and discuss information and assist with general inquiries; provide appropriate escalation.
Develop general knowledge of contract documents, understand contract types, and select correct contract forms to support Procurement activities.
Generate contracts within Procurement module system of record (e.g., SAP) and ensure accuracy of details.
Upload documents into DocuSign system, maintain Subcontractors’ updates, and track through to completion while maintaining executed contracts.
Maintain organized filing system and coordinate document retrieval.
Track Certificate of Insurance (CoI) renewals and maintain up-to-date documentation and details in system of record.
Assist in development of bid lists for trade items, coordinate pre-bid meetings, may distribute bid documents, and assist in receiving bids.
Assist in preparation of assigned spreadsheets to confirm bidder compliance with contract documents. (May include scope requirements, quantities of key materials and labor, alternates and unit pricing, schedule and logistic plans, labor costing (e.g., Prevailing Wage, Davis Bacon), Underrepresented Business Enterprises (UBE) (or other business classification requirements), insurance and bonding requirements, along with any other project-specific needs.
Conduct prequalification research and follow-up with subcontractors to assist in completion of prequalification process.
As directed, contact vendors and subcontractors during bidding phases to determine coverage of trade items and identify problems and forward to Procurement Agent.
Receive questions from bidders and obtain clarification through Procurement Agent (or bid period Request for Information (RFI) Lead) and forward answers to bidders.
Track and request missing or expiring insurance, verify insurance requirements for compliance with agreements, and follow up with stakeholders as required until resolved.
Proofread work before presenting to Procurement Agent/Manager for signature.
Compile and route agreements for execution using DocuSign system.
Release and update contract and insurances; update halt codes within Procurement database as directed.
Organize Procurement documentation for distribution and filing.
Organize local distribution and storage of executed contracts, agreements, and related documents in shared document system.
Manage Subcontractor prequalification files; obtain and enter values for current Experience Modification Rate (EMR), and financials into Prequalification system.
Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities across company.
Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
Contribute innovative ideas for continuous improvement and effectiveness of team.
Other activities, duties, and responsibilities assigned.

The salary range for this position is estimated to be $52,00.00 - $76,000.00 CAD annualized.

Apply on turnerconstruction.csod.com About employer

More about this job

Responsibilities

The Procurement Administrator at Turner Construction Company will process day-to-day administrative tasks, prepare and route contracts, track subcontractor insurance and bids, and keep organized files for the procurement team.

Requirements

Candidates need administrative experience, comfort with document and contract workflows, and strong customer service skills. Familiarity with SAP and DocuSign is useful.

Skills

SAP
DocuSign
Contract administration
Subcontractor prequalification
Certificate of insurance tracking
Bid list development
Spreadsheet preparation
Document management and filing
Invoice processing
Proofreading
Customer service
Administrative support
Microsoft Excel
Vendor communication
Insurance compliance verification
Prevailing wage and Davis Bacon compliance awareness

Keywords

procurement administrator
procurement
administrative assistant
contract administration
SAP
DocuSign
subcontractor prequalification
certificate of insurance
bid management
construction procurement
document management
filing
invoice processing
Microsoft Excel
purchasing
construction

Seniority

Entry level

Tools

SAP
DocuSign

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