UB Personnel Inc. provides tailored staffing solutions by focusing on understanding each client’s unique needs and building long-term relationships. The company is known for excellent service, competitive rates, and consistently high-quality placements. All personnel are carefully screened to meet regulatory requirements, ensuring compliance and reliability. UB Personnel Inc. leverages social media, paid advertising, and 24/7 email and paging services to connect employers with qualified candidates efficiently. Serving diverse industries, the organization is recognized for its personalized approach and friendly, accessible staff.
Our client is seeking a Human Resources Coordinator to join their team in Woodbridge, Ontario.
If you are an HR professional with strong organizational skills, excellent communication abilities, and experience supporting a broad range of HR functions, this could be an excellent opportunity for you.
Role Description: The Human Resources Coordinator is a full-time, on-site role based in Vaughan, Woodbridge. This position supports day-to-day HR operations, including assisting with employee onboarding and offboarding, maintaining personnel records, and ensuring adherence to HR policies and procedures. The coordinator will help administer benefits programs, respond to employee inquiries, and support employee relations activities such as performance discussions and conflict resolution. The role also involves coordinating recruitment processes, scheduling interviews, tracking candidates, and preparing HR reports and documentation. The Human Resources Coordinator will collaborate with internal teams and management to promote a positive, compliant, and well-organized workplace.
Position Details
Position: Human Resources Coordinator
Location: Woodbridge, Ontario
Employment Type: Full-Time, On-Site
Experience: 1–3 years of HR experience
Compensation: $50,000–$60,000 per year
Key Responsibilities
Assist with job postings, resume screening, and interview scheduling.
Support new employees through onboarding, orientation, and completion of required documentation.
Assist with employee offboarding processes.
Maintain accurate, secure, and confidential employee records.
Provide administrative support to the HR department, including preparing documents and coordinating meetings.
Assist employees with benefits enrollment, changes, and inquiries.
Coordinate training sessions, prepare materials, and track attendance.
Support the implementation and communication of HR policies and procedures.
Assist with employee concerns, conflicts, grievances, and performance-related matters.
Support initiatives that promote a positive workplace and employee engagement.
Verify temporary worker timesheets and support payroll-related activities.
Assist with scheduling and coordinating the temporary workforce.
Support workplace Health & Safety initiatives and safety training.
Coordinate HR events, wellness initiatives, and employee engagement activities.
Support Social Committee initiatives and the annual employee engagement calendar.
Prepare HR reports and documentation as required.
Perform other HR-related duties as assigned.
Qualifications & Skills
1–3 years of experience in an HR Coordinator or similar HR role.
Demonstrated experience in Human Resources operations and administration.
Working knowledge of Canadian employment legislation, including the Employment Standards Act and Ontario Human Rights Code.
Knowledge of benefits administration and related compliance requirements.
Experience supporting employee relations, performance management, and workplace concerns.
Understanding of HR policies and procedures and their implementation.
Experience with an HRIS system.
Strong organizational and time-management skills, with excellent attention to detail.
Excellent written and verbal communication skills.
Strong interpersonal and relationship-building skills.
Proficiency with common office software, including Microsoft Office and spreadsheet tools.
Strong problem-solving skills and the ability to manage multiple priorities.
Ability to handle confidential and sensitive information with professionalism and discretion.
Ability to work independently with limited supervision while also collaborating effectively with diverse teams.
Strong emotional intelligence, adaptability, and a service-oriented approach.
Post-secondary education in Human Resources, Business Administration, or a related field is preferred.
Relevant HR certification is an asset.
Experience supporting Health & Safety initiatives is an asset.
Bilingual English/French language skills are an asset.
Commitment to maintaining an inclusive and respectful workplace.
