Executive Assistant to President and CEO
We are committed to pay transparency and equity. The hiring range for this role is $72,000 - $82,000 annually.
United Way Greater Toronto is currently seeking an Executive Assistant to President and CEO to join our team.
How you will make a difference:
Reporting to the President and CEO, the Executive Assistant to President and CEO will provide executive administrative and project management support to the President and Chief Executive Officer (CEO) and Executive Lead.
- Coordinate and manage the President and CEO’s schedule including arranging meetings, logistic travel and/or technical arrangements, invitations, conference calls and speaking engagements
- Oversee all internal and external inquiries, using judgment and discretion in formulating actions, prioritizing responses, triaging to organizational leads and ensuring appropriate resolution
- Manage and monitor all individual and mass communication from President’s Office to elected officials, major donors, key volunteers, agency leaders, media, members and community
- Compose and/or prepare confidential reports, memos, presentations and correspondence for signature
- Provide executive support for Executive Lead, including arranging meetings, material preparation and project management, if and as required
- Project manage special initiatives as assigned by President and Executive Lead including workplans, timelines, deliverables, monitoring and reporting
- Act as final reviewer of all correspondence, materials and media coming through President’s Office
- Prepare President’s monthly expense reports
- Monitor Executive office budget and reports
- Maintain President Office files in keeping with records management standards
- Maintain and record petty cash and expenditures
- Carry out special projects as assigned by the President
- Act as back up for administrative support to United Way Board of Trustees and Committees including preparing meeting packages, distributing materials, meeting logistics and minutes
- Attend meetings/engagements with CEO, as required
- Act as occasional back up for Executive Assistants in other departments
What you bring to the role:
- 5-10 years experience supporting senior executives
- Ability to work in a hybrid work environment with an on-site requirement of 3-4 days per week
- Proven organizational abilities and the ability to manage competing priorities and meet deadlines under pressure
- Excellent attention to detail and proven track record of accuracy
- Excellent judgment and discretion in handling confidential and sensitive information
- Strong communication skills, both written and verbal
- Excellent teamwork and interpersonal skills, including the ability to work respectfully and inclusively with a diverse set of constituents
- Demonstrated ability to effectively manage constituent relationships
- Strong technical skills in an MS Office 365 environment including Outlook, Teams, Word, Excel, PowerPoint and Copilot
- Proven ability to take initiative and carry projects to completion with minimum supervision
- Willingness to actively contribute to UWGT’s Reconciliation and Equity framework through participation in learning opportunities and implementing anti-oppressive, and anti-racist learnings into action internally and externally
Being part of our team:
- Competitive total compensation package including:
- Salary
- Comprehensive benefits
- Defined benefit employer-matching pension
- Life insurance
- Short-term and long-term disability benefits
- Employee and family assistance program (EFAP)
- Generous paid time-off package including vacation, personal and cultural days, summer hours and hybrid work environment
- Commitment to the well-being and work-life balance for our employees
- Collaborative, high-performing, team focused on long-term and collective success
- Largest United Way world-wide
- Work with the GTA’s top philanthropic leaders
Please apply no later than November 23, 2026.
As part of our recruitment process, United Way Greater Toronto offers accommodation for applicants with disabilities. If we contact you about an opportunity, please let us know if you require accommodation.
UWGT is committed to the ethical and responsible use of emerging technologies, including artificial intelligence (AI). While we currently do not use AI for decision-making that produces legal or similarly significant effects, we may use analytics or automation tools to improve donor engagement, personalize experiences, or optimize internal processes.
As per our recruitment policy, internal candidates are encouraged to let their current manager know that they have applied for another role.
About United Way Greater Toronto:
As the largest non-government funder of community services in the GTA, United Way Greater Toronto reinforces a crucial community safety net to support people living in poverty. United Way’s network of agencies and initiatives in neighbourhoods across Peel, Toronto and York Region works to ensure that everyone has access to the programs and services they need to thrive. Mobilizing community support, United Way’s work is rooted in ground-breaking research, strategic leadership, local advocacy and cross-sectoral partnerships committed to building a more equitable region and lasting solutions to the GTA’s greatest challenges.
Diversity & Inclusion:
United Way is committed to creating an inclusive workplace that reflects our diverse community to ensure we’re best equipped to serve it. We encourage candidates from diverse backgrounds and those who may need accommodation to apply to join our team. Our commitment to excellence in diversity goes beyond promoting equity. By incorporating a variety of experiences and perspectives, we create opportunities for innovative solutions and maximize the impact of our work.
Learn more about our work at unitedwaygt.org.
