Administrative assistant jobs in Canada (2,330 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 9, 2026

Hiring at a glance

View jobs

Open jobs: 2,330
Employers: 1,165

Advertised starting pay

Average starting payCAD / hour: $26.91Across 345 listings
Average starting payCAD / year: $53,227Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%300 listings
On-site: 86%2,015 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (60), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 2 hours ago
Administrative Assistant, RAAM Clinic
Winnipeg Regional Health Authority
Selkirk, MB
Added 2 hours ago
Administrative Assistant - Home Care
Winnipeg Regional Health Authority
Selkirk, MB
Added 2 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 4 hours ago
NP
24 Hour - Administrative Assistant
NANTUCKET POLICE DEPARTMENT
Montreal, QC · Urban agglomeration of Montreal, QC
- Internship
Added 5 hours ago
CF
Mess Administrative Assistant
Canadian Forces Morale and Welfare Services (CFMWS)
Wainwright, AB
- Full-time
Added 7 hours ago
A
Reception Administrative Assistant
Adecco
Toronto, ON
- $20 to $22 CAD / hour
- Temporary
Receptionist / Administrative Assistant – temporary
Added 11 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Added 11 hours ago
PA
Administrative Assistant
Peak Associates Limited
Toronto, ON · North York, ON
- $50,000 to $55,000 CAD / year
- Full-time
Our client is seeking an enthusiastic and highly organized Administrative Assistant to provide vital business support to a busy team. This role is ideal for someone who thrives in a…
Added 14 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Added 1 day ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
L
Dépanneur ultra royal inc is hiring Administrative Assistant with LMIA
LMIA.CA
Quebec, QC
- Contract
Added 1 day ago
FC
Administrative Assistant
Federated Co-operatives Limited
Dryden, ON
- Full-time
Federated Co-operatives Limited (FCL) is hiring an Administrative Assistant (Propane Clerk) on a temporary full-time basis for up to 6 months.
Added 1 day ago
BT
Administrative Assistant
Baker Tilly Canada
Windsor, ON
- Full-time
We are looking for an Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…
Added 1 day ago
DD
GROUP 4 - PART TIME ELEMENTARY SCHOOL SECRETARY (EXTERNAL)
Durham District School Board
Oshawa, ON
- Part-time
Added 1 day ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Added 1 day ago
Human Resources Administrator
Bayshore
Thunder Bay, ON
Added 1 day ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
DG
Admin Assistant to The Catering Manager
Dexterra Group
Winnipeg, MB
- Full-time
Added 1 day ago
D
Admin Assistant to The Catering Manager
Dexterra
Winnipeg, MB
- $16.4 to $17 CAD / hour
- Full-time
Added 1 day ago
J
Administrative assistant
JobsMedia.io
Montreal, QC
- Full-time
Administrative assistant and secretarial science, general
Added 2 days ago
IS
administrative assistant
IMDS Software
Montreal, QC
- Full-time
Administrative assistant and secretarial science, general
Added 2 days ago
E
administrative assistant
eDecree
Toronto, ON · North York, ON
- Full-time
Added 2 days ago
Administrative Assistant
First Nations Financial Management Board
Vancouver, BC
Added 2 days ago
Administrative Assistant
First Nations Financial Management Board
BC · West Vancouver, BC

University Health Network

Administrative Assistant I

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 19, 2026
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Nov 5, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
New or Replacement Position: Replacement
Number of vacancies: 1
Site: Toronto Western Hospital
Department: Krembil Brain Institute - Neurology OP
Reports to: Manager
Salary: $23.66 to $29.57 per hour
Hours: 37.5 hours per week
Shifts: Mon-Fri 0900-17:00
Status: Permanent Full-Time
Closing Date: November 19, 2026

Position Summary

The Medical Administrative Assistant I utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel, including: providing word processing/typing services for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records; providing support with small and/or informal meetings/events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; providing functional supervision to lower classified clerical position(s); ensuring the efficient operation of the office; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

Duties

Performing reception responsibilities
Providing clerical support
Triaging referrals (as required)
Organizing and maintaining patient charts, electronic and paper information filing systems
Performing patient administration functions including scheduling and coordinating appointments/meetings/events
Maintaining written and/or electronic calendar/schedules, etc
Coordinating unit administrative functions
Ensuring the efficient operation of the unit, within the scope of authority
Maintaining billing records
Performing other duties consistent with the job classification, as required

Qualifications

Completion of Grade XII
Completion of a recognized post-secondary office administration program at the certificate level or equivalent preferred
Two (2) year related clerical experience required
Previous on-the-job word processing and spreadsheet experience required; experience working in an Microsoft Office software environment
Experience working in a health care environment
General knowledge of office practices, processes and procedures
Knowledge of medical terminology
Knowledge of Emergency Assistance Codes
Excellent organizational, time management and prioritization skills
Very good interpersonal and customer service skills
Good data entry/keyboarding skills
Good verbal and written communication skills
Good problem solving skills
Ability to produce high quality work in accordance with Hospital standards
Ability to work effectively and safely when dealing with stressful situations

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Krembil Brain Institute

Compensation: CAD 23.66 - CAD 29.57 - hourly

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides secretarial and clerical support, including managing schedules, billing, and patient records. They also perform reception duties and ensure the efficient operation of the unit.

Requirements

Candidates must have a Grade XII diploma and a recognized post-secondary office administration certificate. At least two years of related clerical experience and proficiency in Microsoft Office are required.

Skills

Medical terminology
Word processing
Spreadsheet management
Reception
Scheduling
Billing procedures
Data entry
Keyboarding
Time management
Prioritization
Customer service
Interpersonal skills
Problem solving
Office administration
Filing systems

Benefits

Healthcare of Ontario Pension Plan
Transit access
UHN shuttle service
Flexible work environment
Corporate discounts
Travel discounts
Restaurant discounts
Parking discounts
Phone plan discounts
Auto insurance discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Medical Terminology
Krembil Brain Institute
Neurology
Patient Administration
Microsoft Office
Clerical Support
Billing
Scheduling
Data Entry
Healthcare
Hospital
Reception
Filing Systems
Office Practices
Emergency Assistance Codes
Time Management
Customer Service
Word Processing
Spreadsheets

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