This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.
This position has a term length of 1 year plus 1 day.
Location - This role is hybrid with a mix of remote and in-person work. Work primarily takes place at Enterprise Square.
The Coordinator, Events assists with the planning and implementation of a variety of events that help maintain and strengthen the relationship between the university and alumni, donors, community leaders, government leaders and others. The Coordinator works with colleagues in faculties, marketing and communications, development, senior administration, researchers and alumni speakers to deliver high-caliber events that advance institutional priorities and build strategic partnerships and relationships.
Responsibilities
- Assists with the execution of comprehensive management plans for a variety of events
- Stewards alumni, donors, university and community stakeholders through various activities and programs including major events, gift announcements, donor acknowledgements, lectures, webinars and events that advance the reputation and priorities of the University
- Coordinates details associated with event planning - developing concepts, budgets, invitations, catering, AV, entertainment, registration, communications, etc.
- On-site event management to proactively identify and resolve issues and offer a high-quality experience for guests
Qualifications
- A minimum of 3 years of experience in event planning, stakeholder engagement, alumni or donor relations.
- University degree preferred (preferably from the University of Alberta) with background in such areas as: events management, theatre management, social sciences, recreation, program planning, or education. A diploma in a related field will be considered.
- Experience at a post-secondary institution is an asset. Knowledge of PeopleSoft and Advance, which can be learned through specialized training once employed at the U of A.
- Valid driver’s license is required.
- Excellent communication, organizational and interpersonal skills are essential and discretion and diplomacy are required.
- Proven ability to meet deadlines and skillfully manage multiple priorities.
- Ability to adapt and work effectively within a large organization and an academic culture. Excellent computer skills (Excel, Word, Google Suite).
- Requires good understanding of accounting principles and budget management.
Application Instructions
Click "Apply Now" to submit your resume and cover letter. Applicants must include a cover letter describing their experience in coordinating events or programs.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
A career in
Development and Alumni Relations at the University of Alberta positions you as a key player in creating this future. Bring your passion for relationship building and your belief in the power of philanthropy to the University of Alberta, and help deepen our dedication to excellence and extend our record of public leadership by playing a lead role in building a better province, a better Canada, and a better world.
