Date Posted: 09/17/2026
Req ID: 50192
Faculty/Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number: 00048015
Existing Vacancy: Yes
Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
Your opportunity:
The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration.
Reporting to the Associate Director, Transfer Credit, the incumbent supports the administration and coordination of transfer credit assessment processes within the Faculty of Arts & Science by assisting the Transfer Credit Office with coordinating the collection, review and processing of transfer credit documentationi from students, academic units, and domestic and international institutions, assisting with transfer credit assessment and registration, and responding to student and stakeholder enquiries in a timely manner.
Your responsibilities will include:
- Applying established standards when administering a process for consistent evaluation oftransfer credits
- Analyzing domestic and international academic documents to assess credentials and determine transfer credit against equivalencies
- Liaising with contacts to ensure consistent administration procedures are followed
- Probing for information to establish needs
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Creating and updating student records.
- Updating and maintaining database records.
- Writing routine documents and correspondence
- Following rules and procedural instructions when receiving, sorting and distributing mail
Essential Qualifications:
- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum two years of recent and related experience with the administration of evaluating courses from other institutions for transfer credits.
- Experience providing front-line service to students.
- Experience assessing courses from domestic and international institutions.
- Demonstrated experience applying University policy and procedures and ensuring consistent of policies.
- Demonstrated experience, knowledge, and understanding of domestic and international educational systems .
- Experience and sound knowledge of best practices in transfer credit and enrolment.
- Experience in updating and maintaining database records.
- Demonstrated experience with Rocket Shuttle, Slate, Degree Explorer, Mobility Online and ROSI or similar systems.
- Advanced computer skills, including Microsoft Office , internet applications, email, mail merge, and database management tools.
- Strong analytical and problem-solving skills with the ability to review and assess complex documentation.
- Excellent interpersonal and communication skills (both verbal and written).
- Excellent organizational and time management skills with a demonstrated ability to meet deadlines.
- Demonstrated attention to detail, accuracy and confidentiality.
- Ability to prioritize and work under pressure in a fast-paced environment.
- Ability to work independently and collaboratively in a team environment.
Assets (Nonessential):
- Second language ability is an asset.
To be successful in this role you will be:
- Decisive
- Goal oriented
- Motivated self-learner
- Organized
- Problem solver
- Resourceful
- Team player
Closing Date: 09/28/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
