Jobs in Canada

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Added 2 hours ago
GE
Assistant Controller
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…diverse food and beverage operations, a casino, and a major event and entertainment centre, Grey Eagle offers a dynamic and diverse business…
Added 6 hours ago
NESGC Assistant
Health Sciences North
Sudbury, ON
Added 6 hours ago
NESGC Assistant
Health Sciences North
Sudbury, ON
Added 7 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assists occasionally with travel arrangements, event logistics, and meeting accommodations.
Added 7 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 7 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 8 hours ago
TS
Assistant Store Manager
The Salvation Army in Canada
Calgary, AB
- Full-time
Ensures the proper procedures are followed in the event of a workplace injury or illness, conducting incident investigations as applicable.
Added 8 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Communications and Public Affairs, the Communications Assistant plays a key role in executing on a number of communications tactics for both sites of the Brant…
Added 9 hours ago
S
Stage Experience Lead - Full Time
sephora.com
Oakville, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 11 hours ago
SE
Integrated Marketing Specialist, Industrial Segment (12-month contract)
Schneider Electric
Milton, ON
- $91,200 to $136,800 CAD / year
- Full-time
Coordinate vendors, speakers, invitations, registration, onsite logistics, lead capture, and post-event follow-up.
Added 11 hours ago
SE
Integrated Marketing Specialist, Industrial Segment (12-month contract)
Schneider Electric
Milton, ON
- $91,200 to $136,800 CAD / year
- Full-time
Coordinate vendors, speakers, invitations, registration, onsite logistics, lead capture, and post-event follow-up.
Added 11 hours ago
OP
Administrative Assistant
Oxford Properties Group
Vancouver, BC
- Full-time
The Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone…
Added 12 hours ago
FS
School Bus Driver
First Student
Kingston, ON
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 12 hours ago
S
Clinical Research Assistant (SRI) - Evaluative Clinical Sciences - Temporary Part-Time 2026-19288 (2026-19288)
Sunnybrook
Toronto, ON
- Part-time
The Sunnybrook Research Institute is seeking a Temporary Part-time Clinical Research Assistant for the Dermatology Department.
Added 12 hours ago
KU
Part-Time Conference Services Assistant & Event Planner (contract)
King's University College
London, ON
- $24 CAD / hour
- Part-time
Part-Time Conference Services Assistant & Event Planner
Added 13 hours ago
UT
Senior Administrative Assistant # 26-28630
US Tech Solutions
Toronto, ON
- $27 to $32 CAD / hour
- Contract
Must have Executive Assistant experience · Must have experience supporting senior executives
Added 13 hours ago
TS
Assistant Store Manager
The Salvation Army Canada and Bermuda Territory
Calgary, AB · Chinook Thrift Store
- Full-time
Ensures the proper procedures are followed in the event of a workplace injury or illness, conducting incident investigations as applicable.
Added 14 hours ago
K
Partner Administrative Supervisor
KPMG
ON · Toronto, Ontario
- Full-time
Work with the GTA and marketing teams when required with specific client proposals, RFP, email distribution, client event communications. At Partner discretion, manage or support proposal…
Added 14 hours ago
GE
Assistant Controller
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…diverse food and beverage operations, a casino, and a major event and entertainment centre, Grey Eagle offers a dynamic and diverse business…
Added 14 hours ago
S
Stage Experience Lead - Full Time
Sephora
Oakville, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 15 hours ago
O
Administrative Assistant
OMERS
Vancouver, BC
- Full-time
The Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone…
Added 15 hours ago
MU
Audio Visual Assistant C (Multimedia Facilitator)
McGill University
Vancouver, BC · Strathcona Music
- Part-time
…events. Sets up audio-visual equipment prior to the start of the event, attends dress rehearsals. Operates the soundboard and monitors audio volume and sound quality during the…
Added 15 hours ago
TC
Restaurant Management | Assistant General Manager | Service Manager
The Canadian Brewhouse
Leduc, AB
- Full-time
Assistant General Manager Role Responsibilities:
Added 16 hours ago
CI
Administrative Assistant - Professional Development and Events
Catholic Independent Schools Vancouver Archdiocese (CISVA)
Vancouver, BC
- Full-time
Administrative Assistant – Professional Development & Events
Added 17 hours ago
SS
Resident Engagement Assistant
Sienna Senior Living
St. Catharines, ON
- Part-time
…meaningful difference in residents’ lives. As a Resident Engagement Assistant you will do meaningful work everyday ensuring a safe and clean environment for residents’. As an individual and…

Closed listing

University of Victoria

Administrative Assistant

Victoria, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Oct 11, 2026
Experience: This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.
Posting language: English
Posted: Sep 11, 2026

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$22 to $24 USD / hour

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Original job description

Archived listing. The details below describe a past opening.

The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty. Reporting to the Manager, Strategy and Administration, this position is client focused, requires attention to detail, and multi-tasking to provide effective support to all members of the IMP team at the Medical Sciences Building (MSB).

The role communicates and works effectively with individuals throughout the University of Victoria and with representatives of the UBC MD Undergraduate Program (MDUP) distributed sites : UBC (Vancouver Fraser Medical Program), UBC-O (Southern Medical Program) and UNBC (Northern Medical Program), as well as individuals at the Island Health.

The Administartive Assistant responds to student needs and inquiries, as well as those of physicians and other professionals who teach within the Island Medical Program. This position also interfaces with suppliers and vendors regularly.This position also provides curricular support for the Year 1 & 2 team and will be part of a roster that supports exam invigilation when required. The primary work site is at the UVic MSB, travel to Island Health hospital sites associated with the IMP on Vancouver Island may be required periodically.

Experience

This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience composing various business communications such as emails, memos, and reports.
Experience in maintaining confidential and sensitive information.
Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems, etc.).
Ability to learn new technologies and experience with audiovisual/videoconference equipment.
Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
Experience with pre-planning and recording meetings.
Experience with event planning and coordination.

Specialized Knowledge/Education

Secondary school diploma or equivalent.

About employer

More about this job

Responsibilities

Serve as the first point of contact for students and visitors, responding to inquiries and providing administrative support to students, staff, faculty, physicians, and other professionals. Support Year 1 and 2 curriculum activities, participate in exam invigilation as needed, and coordinate effectively with university, medical program, health authority, and vendor contacts.

Requirements

A secondary school diploma or equivalent and experience equivalent to three years in a comparable environment are required. Candidates should demonstrate strong organizational, communication, problem-solving, confidentiality, and computer skills; knowledge of medical terminology and health authority operations is an asset.

Skills

Administrative Support
Customer Service
Prioritization
Time Management
Attention To Detail
Problem Solving
Independent Judgment
Policy Interpretation
Written Communication
Confidential Information Management
Microsoft Office
Adobe Creative Suite
Content Management Systems
Audiovisual And Videoconference Equipment
Meeting Planning And Recording
Event Planning And Coordination

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Student Services
Customer Service
Curricular Support
Exam Invigilation
Medical Education
University Of Victoria
Island Medical Program
UBC MD Undergraduate Program
Island Health
Medical Terminology
Health Authority
Microsoft Office Suite
Adobe Creative Suite
Content Management Systems
Audiovisual Equipment
Videoconferencing
Confidential Information
Business Communications
Meeting Coordination
Event Planning
Vendor Relations
Diversity And Inclusion
Policy And Procedure Interpretation

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Jobs in Canada