Office & administration jobs in Canada

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Added 4 mins ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 19 mins ago
TO
Administrative Assistant - Gastroenterology
The Ottawa Hospital
Ottawa, ON
- Full-time
…direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the supervising physician(s) and providing support for the…
Added 19 mins ago
C
Réceptionniste, Expérience en milieu de travail / Workplace Experience Receptionist
CBRE
Montreal, QC
- Full-time
…supporting workplace events to managing visitor services and office administration, you'll help create a seamless, hospitality-driven environment that reflects CBRE's commitment to…
Added 50 mins ago
FA
Operations Supervisor
FTAI Aviation
Montreal, QC
- Full-time
Strong computer skills, including Microsoft Office (Excel required; Access an asset).
Added 1 hour ago
AH
Unit Clerk
Alberta Health Services
Lacombe, AB
- Part-time
Added 1 hour ago
AH
Unit Clerk
Alberta Health Services
AB · Edmonton, AB
- Part-time
Added 1 hour ago
AH
Unit Clerk
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
Added 3 hours ago
HM
medical office manager
Hardin Medical Center
Fort McMurray, AB
- Full-time
Determine and establish office procedures and routines
Added 3 hours ago
WR
Administrative Assistant
Windsor Regional Hospital
Windsor, ON
- Full-time
Minimum 2 - 3 years of experience working in a busy office setting with experience in administration, fundraising or events.
Added 3 hours ago
KA
supply chain project manager
Kiokii and...
Markham, ON
- Full-time
Added 3 hours ago
Operations Administrative Support Officer
City of Vancouver
Vancouver, BC
The Operations Administration Support Officer (OAS) Non-Market Housing Operations is responsible for supporting the day-to-day operational administrative requirements, tenant inquiries,…
Added 4 hours ago
FA
Warehouse Operations Supervisor
FTAI Aviation
Montreal, QC
- Full-time
Proficiency with ERP systems (Quantum or similar) and strong working knowledge of MS Office, particularly Excel and PowerPoint.
Added 4 hours ago
LH
2600002981 - Unit Clerk
Lakeridge Health
Oshawa, ON
- Full-time
Must have satisfactory performance record;
Added 5 hours ago
NE
#26-36 Administrative Assistant
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- Full-time
Post-secondary education in an Office Administration Program or equivalent education, training and work experience. Previous work experience in office administration is an asset.
Added 5 hours ago
I
Operations Supervisor - 3rd Shift
IDEXX
Delta, BC
- $89,000 CAD / year
- Full-time
Added 5 hours ago
LS
Accounting & Administrative Coordinator - Permanent - 19661
LRO Staffing
Ottawa, ON
- Full-time
Post-secondary education in Business Administration (or equivalent)
Added 5 hours ago
UO
Administrative Manager
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Faculty of Mathematics - Dean of Mathematics Office - Women in Math
Added 5 hours ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Faculty of Mathematics - Dean of Mathematics Office - Women in Math
Added 5 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
The successful candidate must possess a community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 5 hours ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Graduate and/or certification from a recognized Business Administration Program
Added 5 hours ago
IR
Admitting Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification
Added 5 hours ago
SH
Administrative Assistant 4 - Critical Care Program
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Formal training in applied office skills required.
Added 5 hours ago
IR
Administrative Assistant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Site: Interlake-Eastern Regional Health Authority - Selkirk Community Mental Health Office
Added 5 hours ago
Admitting Clerk
Winnipeg Regional Health Authority
Ashern, MB
Medical Office Assistant / Medical Secretary Certification
Added 5 hours ago
Administrative Assistant 4 - Critical Care Program
Winnipeg Regional Health Authority
Winnipeg, MB
Formal training in applied office skills required.

Closed listing

University of Victoria

Front Desk Administrative Assistant

Victoria, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Nov 6, 2026
Experience: This position requires a level of education, training, and experience equivalent to 3-5 years’ experience working within a comparable environment.
Posting language: English
Posted: Oct 7, 2026

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Original job description

Archived listing. The details below describe a past opening.

Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by ensuring reception services are delivered with attention to detail and a focus on service excellence.

This position supports the effective and efficient operation of ONC by providing reception and facility services, coordinating meetings and events, and delivering administrative support to the Corporate Services team. The role also acts as the primary liaison with UVic Properties and other service providers.

The Front Desk Administrative Assistant supports the reception area by coordinating day-to-day operations, managing inquiries and booking requests in a timely and efficient manner, and helping ensure a positive experience for all visitors and staff.

This position will also provide coverage for other ONC Administrative Assistants during absences and peak periods, performing related duties of similar scope and complexity.

This position requires a level of education, training, and experience equivalent to 3-5 years’ experience working within a comparable environment.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Knowledge of general office administration practices and procedures
Familiarity with event coordination and travel logistics, including coordinating vendors and managing bookings
Working knowledge of A/V equipment and basic troubleshooting
Understanding of records management systems (digital and physical)
Knowledge of scheduling tools, including Outlook calendars and Microsoft Teams/Zoom
Awareness of privacy, confidentiality, and workplace policies (e.g., FOIPPA)
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills with ability to prioritize competing demands
Excellent communication skills and strong interpersonal skills with the ability to work collaboratively and professionally with a wide range of people
Skilled in problem-solving and identifying efficient, cost-effective solutions
Accurate data entry and report creation skills
Ability to manage and reconcile credit card purchases and maintain records
Ability to manage a high-traffic reception area and respond to inquiries with clarity and efficiency
Ability to interpret and apply organizational policies and procedures
Ability to work independently, exercise sound judgment, and handle sensitive information with discretion
Ability to multitask in a dynamic environment with frequent interruptions
Ability to support multiple teams and adapt to changing priorities
Ability to train and orient others on office systems and processes
Ability to move equipment up to 25lbs
Experience supporting time-sensitive requests and shifting priorities in a fast-paced environment

About employer

More about this job

Responsibilities

Manage reception and facility services at the Queenswood facility, including visitor inquiries, bookings, meeting and event coordination, and liaison with UVic Properties and other service providers. Provide administrative support to the Corporate Services team and cover for other administrative assistants as needed.

Requirements

Requires experience equivalent to 3–5 years in a comparable environment, along with knowledge of office administration, event and travel logistics, records management, scheduling tools, and Microsoft Office. Candidates should demonstrate strong organization, communication, judgment, discretion, multitasking, and customer service skills, and be able to manage competing priorities and support others with office systems.

Skills

Office Administration
Reception Services
Event Coordination
Travel Logistics
Vendor Coordination
Microsoft Office
Outlook Calendars
Microsoft Teams
Zoom
A/V Equipment Troubleshooting
Records Management
Privacy and Confidentiality
Organization and Time Management
Communication and Interpersonal Skills
Problem-Solving
Credit Card Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Reception Services
Facility Services
Office Administration
Corporate Services
Event Coordination
Travel Logistics
Vendor Coordination
Meeting Bookings
Outlook
Microsoft Teams
Zoom
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
A/V Equipment
Records Management
FOIPPA
Privacy
Confidentiality
Credit Card Reconciliation
Data Entry
Report Creation
Visitor Services
UVic Properties
Inclusive Workplace

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Office & administration jobs in Canada

Executive Assistant

Administrative Assistant - Gastroenterology

Réceptionniste, Expérience en milieu de travail / Workplace Experience Receptionist

Operations Supervisor

Unit Clerk

Unit Clerk

Unit Clerk

medical office manager

Administrative Assistant

supply chain project manager

Operations Administrative Support Officer

Warehouse Operations Supervisor

2600002981 - Unit Clerk

#26-36 Administrative Assistant

Operations Supervisor - 3rd Shift

Accounting & Administrative Coordinator - Permanent - 19661

Administrative Manager

Administrative Coordinator

Administrative Assistant 3 - Front Desk

Administrative Assistant

Admitting Clerk

Administrative Assistant 4 - Critical Care Program

Administrative Assistant

Admitting Clerk

Administrative Assistant 4 - Critical Care Program

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Office & administration jobs in Canada