Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 5, 2026

Hiring at a glance

View jobs

Open jobs: 2,179
Employers: 1,117

Advertised starting pay

Average starting payCAD / hour: $27.01Across 337 listings
Average starting payCAD / year: $53,058Across 103 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 12%272 listings
On-site: 87%1,892 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (68), City of Saint John (50), MNP (41).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 5 days ago
UH
Administrative Assistant III, Medical
University Health Network
Toronto, ON
- Contract
Added 5 days ago
TS
Administrative Assistant
The Salvation Army in Canada
Windsor, ON
- Full-time
Added 5 days ago
TS
Administrative Assistant
The Salvation Army Canada and Bermuda Territory
Windsor, ON
- Full-time
Added 5 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Part-time
Added 5 days ago
KC
Administrative Assistant
K2 Capital
Vancouver, BC
- Full-time
K2 Capital is seeking a proactive, highly organized Executive Assistant & Office Administrator to work directly with our Managing Director and keep day-to-day operations running smoothly.
Added 5 days ago
RF
Administrative Assistant
Red Flame Industries
Acheson, AB
- Full-time
The Administrative Assistant will be the first point of contact for all staff and visitors at the RFI site as well as a general assistant for all departments of Red Flame.
Added 5 days ago
Administrative Assistant III, Division of Developmental Pediatrics
Nova Scotia Health and IWK Health
Halifax, NS
Department/Program: Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics
Added 5 days ago
HM
Administrative Assistant
Hunter Mercantile
Aurora, ON
- $60,000 to $70,000 CAD / year
- Full-time
Administrative Support Specialist - Wealth Management
Added 5 days ago
A
Administrative Assistant 1 [AQ-24615]
Aquent
Vancouver, BC
- $20 to $21 CAD / hour
- Contract
Added 5 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 5 days ago
C2
Administrative Assistant
Connection 2 Employment PEI
Summerside, PE
- Full-time
We are looking for an energetic full-time Administrative Assistant.
Added 5 days ago
NP
24 Hour - Administrative Assistant
NANTUCKET POLICE DEPARTMENT
Montreal, QC · Urban agglomeration of Montreal, QC
- Internship
Added 5 days ago
S
Administrative Secretary, OBGYN Infrastructure - BC Women's Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Clerical/Secretarial Administrative/Administrative Resource Team
Added 5 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Added 5 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 5 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Kyle, SK
- Part-time
Job Description: Provides a wide range of administrative support a
Added 5 days ago
SW
ScotiaMcLeod Administrative Support Assistant - London, ON
Scotia Wealth Management
London, ON
- Contract
As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.
Added 5 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Kyle, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility
Added 6 days ago
E
Administrative Assistant (Entry Level)
evertz.io
Burlington, ON
- Internship
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 6 days ago
AW
Administrative Assistant
Adamson Wealth Group
Fonthill, ON
- Full-time
Build Your Career in Wealth Management – Licensed Administrative Assistant
Added 6 days ago
VB
Admin Assistant II
Vale Base Metals
Toronto, ON
- Full-time
Added 6 days ago
S
Administrative Secretary
Sanya’k̓ula
Vancouver, BC
- Full-time
Clerical/Secretarial Administrative/Administrative Resource Team
Added 6 days ago
V
Admin Assistant II
Vale
Canada
- Full-time
Added 6 days ago
LG
Administrative Assistant
Lawen Group
Halifax, NS
- Full-time
Added 6 days ago
NS
Administrative Assistant - Primary Health Care Network
Nova Scotia Health Authority
NS · Nova Scotia, Canada
- Full-time
Reporting to the Senior Director for Primary Health Care Network, the Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director and…

Vale

Admin Assistant II

Canada

Minimum Starting Salary: CAD 55,878 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Minimum Starting Salary: CAD 55,878
Job type: Full-time
Experience: 2+ years of receptionist or administrative support experience, preferably within a corporate, professional services, or head office environment.
Posting language: English
Posted: Oct 29, 2026

Original job description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Adm Assistant II to join our Corporate Office team in Toronto, ON

This is a permanent position serving as the first point of contact for visitors, clients, vendors, and employees while providing administrative support across multiple departments.

Reporting to the Corporate Services team, the successful candidate will create a welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto corporate office.

The role offers broad exposure across the organization and the opportunity to support a diverse range of corporate functions within a global organization.

Key Responsibilities

Reception & Front Desk Support

Greet and direct visitors, clients, vendors, and employees in a professional and welcoming manner.
Serve as the primary point of contact for the office reception area.
Answer, screen, and route incoming telephone calls and emails efficiently.
Maintain the reception area, meeting rooms, and common areas to ensure a professional office environment.
Coordinate visitor access, office badges, and related administrative requirements.

Office & Administrative Support

Schedule and coordinate meeting rooms, including set up, catering, refreshments, and meeting logistics.
Perform data entry, document preparation, filing, record management, and general administrative support.
Assist with onboarding activities, including preparation of welcome materials, workspace coordination, and access badges.
Liaise with building management, office service providers, and vendors regarding facilities and office services.
Assist with ordering and maintaining office supplies and inventory.
Provide ad hoc administrative support to executives and various departments as required.

Stakeholder & Service Support

Build positive working relationships with internal and external stakeholders.
Deliver exceptional customer service while responding to inquiries and requests.
Support a collaborative, professional, and service-oriented office environment.
Manage competing priorities while ensuring accuracy and attention to detail.

About You

Experience

2+ years of receptionist or administrative support experience, preferably within a corporate, professional services, or head office environment.
Experience managing front-desk operations and serving as the first point of contact for visitors and stakeholders.
Experience coordinating meeting rooms, meetings, and office logistics.
Experience providing administrative support across multiple functions or departments.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Proven ability to work independently while maintaining a high level of professionalism and customer service.

Education

Post-secondary education in Business Administration, Office Administration, or a related field is preferred.

Skills & Competencies

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Excellent verbal and written communication skills.
Strong customer-service mindset with the ability to build positive relationships with visitors, clients, vendors, and employees.
Exceptional organizational and time-management abilities.
Ability to multitask and effectively manage competing priorities.
Professional appearance, demeanor, and interpersonal approach.
Strong attention to detail and problem-solving capabilities.
Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

Experience within mining, natural resources, industrial, manufacturing, or corporate office environments considered an asset.
Experience coordinating office facilities and vendor relationships.
Experience supporting onboarding or employee experience initiatives.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans, and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities

Why Toronto

Toronto is Canada's largest city and a global centre for business, innovation, and professional services. As home to Vale Base Metals' corporate offices and technical leadership teams, Toronto provides unique opportunities to collaborate with global stakeholders while contributing to projects that support the responsible production of critical minerals essential for the energy transition.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Vale recognizes the Impacts and Benefits Agreements with the Innu Nation and the Nunatsiavut Government in which Innu and Inuit workers have first preference for employment at the Voisey’s Bay Mine Site. This is guided by an adjacency principle that first gives preference to those who live on the coast of Labrador, followed by those residing in the rest of Labrador, those residing on the island of the province, followed by the rest of Canada.

Next, priority will be given to Newfoundland and Labrador residents. We also welcome those who are willing to relocate back home and those looking to make NL their permanent home. Accommodation is available throughout our recruitment process for applicants with disabilities.

Innu Nation members and Nunatsiavut beneficiaries can submit their application to their Vale Indigenous Employment Coordinator.

Employees engaged by the Company must be lawfully able to work for the Company in the country where the role is located. The Company does not provide immigration, work permit, or permanent residence sponsorship or assistance.

Pay Grade: G04

Minimum Starting Salary: CAD 55,878

Apply by: Friday, Oct 30, 2026

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers.

Apply About employer

More about this job

Responsibilities

The Admin Assistant II serves as the primary point of contact for the corporate office, managing reception duties and visitor access. They also provide comprehensive administrative support, including meeting coordination, data entry, and facilities liaison.

Requirements

Candidates must have at least 2 years of receptionist or administrative experience in a professional environment. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Reception
Administrative support
Data entry
Document preparation
Record management
Meeting coordination
Customer service
Microsoft Office Suite
Outlook
Word
Excel
Teams
PowerPoint
Communication skills
Time management
Problem-solving

Benefits

Variable annual incentive plan
Health coverage
Dental coverage
Flex accounts
Disability plans
Optional insurances
Vacation leave
Personal leave
Sick leave
Parental leave
Employee family assistance program
Virtual healthcare

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Front Desk
Corporate Services
Data Entry
Meeting Logistics
Vendor Management
Facilities Support
Onboarding
Microsoft Office
Outlook
Word
Excel
Teams
PowerPoint
Customer Service
Inventory Management
Record Management
Mining
Natural Resources
Corporate Office
Professional Services
Stakeholder Relations
Time Management
Communication

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