Administrative assistant jobs in Canada (2,313 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 2,313
Employers: 1,163

Advertised starting pay

Average starting payCAD / hour: $26.93Across 344 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%297 listings
On-site: 87%2,001 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (57), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 3 months ago
P
Project Administrative Assistant
Pomerleau
Levis, QC
- Full-time
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…
Added 5 months ago
PL
administrative assistant
Prince Logistic Services
Saint-Antoine-Abbé, QC
- Full-time
Added 2 months ago
C
Administrative Assistant, Finance – 14 Month Contract
Clifton
Regina, SK
- Full-time
Added 2 months ago
V
Administrative Assistant III
Vale
Canada
- Full-time
Added 2 months ago
EC
Laboratory Administrative Assistant
EMSL CANADA INC
Calgary, AB
- Full-time
…TimeSalary Range: $20.00 HourlyEMSL is seeking a Laboratory Administrative Assistant in Calgary, AB. This is an administrative support position for the laboratory manager and the analysts.…
Added 2 months ago
Administrative Assistant (6 Month Contract)
Circle of Care, Sinai Health
Toronto, ON
The Administrative Assistant is responsible for supporting the operational success of providing client-centered care, including referral management for all contracted services, creating new…
Added 2 months ago
WK
Administrative Assistant - Care (Part Time and Full Time)
Wing Kei Care Centres
Calgary, AB
- Full-time
- Part-time
Added 2 months ago
K
Partner Administrative Assistant, Deals Advisory
KPMG
ON · Toronto, Ontario
- Full-time
Added 2 months ago
CP
Senior Administrative Assistant (12-Month Contract)
CAAT Pension Plan
Toronto, ON · Head Office
- Full-time
Added 2 months ago
CN
Senior Administrative Assistant
Canadian Nuclear Laboratories
Chalk River, ON
- Full-time
…contact for a dynamic organization? In this role as a Senior Administrative Assistant, you will play an integral part in supporting departmental leadership, ensuring the smooth operation of…
Added 2 months ago
P
Preconstruction Administrative Assistant (Building)
Pomerleau
Montreal, QC
- Full-time
As a Preconstruction Administrative Assistant at Pomerleau, you will play a pivotal role in supporting large scale building projects ranging from $1.5 million to over $1 billion. You will…
Added 2 months ago
TP
Administrative Assistant
TDS Personnel
Toronto, ON · North York, ON
- $34 to $36 CAD / hour
- Temporary
Our client is seeking located in North York is seeking an Administrative Assistant to join their team on temporary basis for a minimum of four months. In this role, you will be the face of…
Added 4 months ago
K
Partner Administrative Assistant, Advisory Services
KPMG
ON · Toronto, Ontario
- Full-time
Added 3 months ago
K
Partner Administrative Assistant (18 month Mat-leave contract)
KPMG
Vancouver, BC
- Full-time
Added 3 months ago
K
Partner Administrative Assistant, Advisory Services- 15 Month Contract
KPMG
ON · Toronto, Ontario
- Temporary
Added 3 months ago
K
Receptionist/Team Administrative Assistant
KPMG
Halifax, NS
- Full-time
An enthusiastic and dedicated individual is required for a Receptionist/Team Administrative Assistant position. The successful candidate will work in a professional environment c
Added 3 months ago
K
Partner Administrative Assistant, Advisory Services (Deals Advisory)
KPMG
ON · Toronto, Ontario
- Full-time
Added 2 months ago
M
Administrative Assistant - Tax & Assurance
MNP
NS
- Full-time
Make an impact with our Dartmouth team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external…
Added 2 months ago
ME
Administrative Assistant
MNP Executive Search & Professional Recruitment
Aroland
- Full-time
…structure, this role will play a key part in supporting foundational administrative and financial…
Added 2 months ago
FS
Administrative Assistant Part Time
First Student
Windsor, ON
- Part-time
The administrative assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic…
Added 2 months ago
P
Admin Assistant
PepsiCo
Delta, BC
- Full-time
Elevate your career with PepsiCo Beverages Canada! We are on the lookout for a dynamic administrative professional to join our team as a Receptionist at our thriving Delta, British Columbia…
Added 6 months ago
PM
Administrative Secretary 2
Prairie Mountain Health
MB · Waterhen, MB
- Full-time
Added 2 months ago
MA
Administrative Assistant
Mount Allison University
Sackville, NB
- Full-time
Reporting to the Director of Accessibility and Student Wellness, the incumbent provides administrative support to the staff at the Wellness Centre. Duties include performing receptionist…
Added 2 months ago
K
Partner Administrative Assistant, Tax- 12 Month Contract
KPMG
ON · Toronto, Ontario
- Temporary
Added 2 months ago
D
Administrative Assistant - Ainslie Street Dental
dentalcorp
Cambridge, ON · Ainslie Street Dental
- Part-time
As an Administrative Assistant, you’ll support the day-to-day operations of the practice through patient communication, scheduling, reception, and administrative tasks. We value…

Vale

Administrative Assistant III

Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 10 years of proven experience in a similar role.
Posting language: English
Posted: Aug 27, 2026

Original job description

Who We Are

We are Vale Base Metals – a global supplier of the critical minerals transforming the future.

With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia.

Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals.

Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

The Opportunity

We are currently seeking an Administrative Assistant III to support our Vale Newfoundland & Labrador Leadership Team. This is a permanent position based at the St. John’s, NL Office. This position will require travel to both the Long Harbour and Voisey’s Bay Operations as needed.

The successful candidate will provide administration assistance to our Director of Newfoundland & Labrador Operations. On a day-to-day basis, this role will involve scheduling/organizing meetings, booking domestic and international travel, visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, and maintaining contact with operational sites and other business locations across Canada.

Additionally, in this position you will:

Provide high-level administrative and executive support to the Director, exercising discretion and handling sensitive, confidential, and business-critical information.
Serve as a key liaison between the Director, senior leadership teams, external stakeholders, and business partners, facilitating effective communication and the timely exchange of information.
Manage and prioritize all incoming communications, including phone calls, correspondence, and visitors, independently addressing routine matters and ensuring appropriate escalation when required.
Coordinate and manage a complex executive calendar, scheduling meetings, leadership engagements, site visits, and strategic business events while balancing competing priorities.
Oversee all travel logistics for the Director, including domestic and international flight arrangements, accommodations, ground transportation, and detailed travel itineraries.
Maintain and organize executive records, correspondence, and confidential documentation, ensuring accurate filing systems and proactive follow-up on key action items and deliverables.
Draft, review, and prepare professional correspondence, reports, presentations, and communications for executive approval.

Prepare comprehensive reports, dashboards, and briefing materials by collecting, analyzing, and summarizing operational, financial, and business data to support executive decision-making.
Develop and format complex documents and presentations utilizing advanced proficiency in Microsoft Office Suite, Power BI, SAP, and other business systems to support organizational objectives.
Process and reconcile invoices through SAP, maintain accurate financial records, and collaborate with internal stakeholders and suppliers to ensure timely payment resolution and compliance with corporate procedures.
Prepare and transcribe highly confidential and technical materials, ensuring accuracy, professionalism, and adherence to organizational standards.
Independently manage special projects and strategic initiatives with minimal supervision, coordinating cross-functional resources and monitoring progress to achieve business objectives.
Support annual budgeting and forecasting activities by consolidating departmental information, tracking expenditures, monitoring budget performance, and providing regular updates to leadership.
Facilitate the planning and execution of leadership meetings, conferences, and stakeholder engagements, including agenda development, preparation of meeting materials, minute-taking, and follow-up on action items.
Contribute to the efficiency of the Director's office by identifying opportunities to improve administrative processes, workflows, and communication practices across the organization.

What We Offer You

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Flexible work arrangements
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities
Relocation Assistance

About You

Education:

- Post-Secondary Degree or Diploma in Administration or Business Studies.

Experience:

- 10 years of proven experience in a similar role.

Skills:

Able to work collaboratively within a team environment across multiple locations.

Proven understanding of the importance of maintaining a high level of confidentiality.
Self-motivation and ability to complete work with minimal direction.
Outstanding digital literacy in Microsoft Office (Outlook, Word, Excel, and Power Point) is required.
Exceptional organizational skills.
Knowledge of SAP is considered an asset.

Why Newfoundland and Labrador

Newfoundland and Labrador, Canada's easternmost province, is known for its rugged coastline, rich cultural heritage, and significant natural resources. The province's economy is bolstered by a robust mining sector, where Vale Base Metals’ integrated operations play a crucial role.

At Long Harbour, we operate a state-of-the-art processing plant, which refines nickel concentrate from Vale Base Metals’ Voisey's Bay mine, located in Labrador, into nickel, copper, and cobalt products. This plant is a cornerstone of our commitment to value-added processing in Canada. Meanwhile, the Voisey's Bay mine is one of the world's most substantial nickel deposits. It provides high-quality nickel, copper, and cobalt, essential for the 21st century economy.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people can act like owners, being their authentic selves and empowering them to deliver results. Vale Base Metals encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Accommodation is available throughout our recruitment process for applicants with disabilities.

Employees engaged by the Company must be lawfully able to work for the Company in the country where the role is located. The Company does not provide immigration, work permit, or permanent residence sponsorship or assistance.

Pay Grade: G04

Apply by: Sunday, September 13, 2026.

#ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and executive support to the Director of Newfoundland & Labrador Operations, including calendar management, travel logistics, and invoice processing. Serve as a key liaison between leadership, stakeholders, and business partners while managing confidential information and strategic projects.

Requirements

Requires a post-secondary degree or diploma in Administration or Business Studies. Candidates must have 10 years of proven experience in a similar role and advanced proficiency in Microsoft Office, with SAP knowledge considered an asset.

Skills

Administrative support
Executive support
Calendar management
Travel logistics
Microsoft Office Suite
Power BI
SAP
Invoice management
Financial record keeping
Communication
Confidentiality
Report preparation
Project management
Budgeting
Forecasting
Stakeholder engagement

Benefits

Variable annual incentive plan
Health coverage
Dental coverage
Flex accounts
Disability plans
Optional insurances
Vacation leave
Personal leave
Sick leave
Parental leave
Flexible work arrangements
Employee family assistance program
Virtual healthcare
Online training
Career development opportunities
Relocation assistance

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
Microsoft Office
Power BI
SAP
Travel Logistics
Invoice Management
Budgeting
Forecasting
Stakeholder Management
Confidentiality
Mining
Critical Minerals
Operations
Reporting
Data Analysis
Project Management
Communication
Leadership Support
Business Administration

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