ventureLAB is seeking a Finance Operations Intern to provide basic administrative and transactional support for the ventureLAB finance team. This role focuses on routine day-to-day tasks including data entry, receipt processing, invoice logging, and basic spreadsheet upkeep.
Project Scope & Key Deliverables
The intern will be responsible for the following milestones during their term:
- Finance Inbox & Vendor Support
- Monitor and administer the finance inbox, prioritize incoming requests, and route emails to the appropriate team members.
- Identify vendor invoices and supporting documentation received by email and upload them to the accounting system.
- Organize and file emails and related documentation to maintain an accurate and accessible finance inbox.
- Setup new vendor profiles in the accounting system once approved.
- Respond to vendor inquiries regarding invoices, payments, account status, and supporting documentation.
- Accounts Payable & Data Entry
- Code and post vendor invoices in the accounting system, ensuring appropriate approvals and supporting documentation are attached.
- Confirm the monthly member invoicing list with the ISC Team for completeness, accuracy and timely billing.
- Match corporate credit card receipts to corresponding bank feed transactions.
- Accounts Payable Payment Runs
- Prepare the weekly Accounts Payable (AP) report for review and approval by the Controller.
- Set up weekly vendor payments in Plooto following appropriate review and approval procedures.
- Process additional payments in Plooto as required and ensure payment documentation is complete and properly maintained.
- Accounts Receivable & Collections
- Prepare weekly Accounts Receivable (AR) statements for delinquent accounts.
- Support collection activities by providing accurate account information and responding to customer payment inquiries as required.
- Setup new customer accounts in the accounting system once approved.
- Organize digital finance folders, scan paper documents, and maintain clear records for historical reporting and audit retrieval.
- Other finance related tasks assigned as required.
Requirements
- Currently enrolled in a post-secondary diploma or degree program in Accounting, Business Administration, Office Administration, or Finance.
- Working knowledge of Microsoft Excel (data entry, simple sum formulas) and basic computer applications (Google Sheets, Outlook, PDF management).
- Ability to spot numerical errors and verify receipt amounts accurately.
- Strong organizational skills and the ability to handle sensitive financial information with confidentiality.
Project Terms & Support
- Project Duration: 32 weeks
- Hours: 37.5 hours per week.
- Compensation & Support: To mitigate personal financial impact for those commuting to or working alongside the ventureLAB team in Markham, all participants qualify for a Monthly Travel and Meal Allowance of up to $1,000.00, issued through semi-monthly reimbursements of up to $500.00.
- Work Model: Onsite (Markham, Ontario), 5 days a week.
How to Apply & Accessibility
Interested candidates should submit their resume and a brief note explaining why their technical problem-solving skills make them the right fit for the finance internship to hr@venturelab.ca.
Human-Centric Review: We value the human touch. ventureLAB does not use AI for screening or reviewing candidate applications. Every submission is reviewed directly by a member of our team.
Accommodations (AODA): ventureLAB is committed to an inclusive and barrier-free recruitment process. If you require any accommodations during the application or interview stage, as per the Accessibility for Ontarians with Disabilities Act (AODA), please let us know in your application or contact us directly.
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