Project Manager
We are looking for a talented, high-EQ, smart, social and agile project person to join the team at VC this fall. If you know how a (good) agency runs, and you thrive on juggling multiple clients and projects while delicately managing the different resource personalities, this could be for you!
As the Project Manager, you are the engine of the agency, keeping work moving on time and on budget. You are responsible for tracking, managing, and moving projects forward through the agency to completion. You will be the point person for project schedules, task lists, hours allocations and client deadlines. You will report directly to the Account Director.
Responsibilities
· Overseeing the execution of all assigned projects from start to finish with a focus on quality
· Communicating status of projects internally and externally
· Managing resource expectations, feedback, and quality
· Relaying pertinent project information, specs, and background information to resources upon project kickoff
· Developing systems to track and manage multiple projects at once
· Respond and communicate promptly with your team
· Jump into other duties as required to support the team
Accountabilities
· Open and set up jobs in our agency software platform (Scoro)
· Develop effective and achievable workback schedules
· Set up and maintain client status documents
· Serve as an internal contact for resources and account team members
· Capture actions and next steps when with the client, relay and decipher the relevant info from client meetings to the internal team
· Build project estimates as required
· Develop scope of work documents and manage client approvals
· Track project budgets and provide burn-rate updates
· Attend and lead project status meetings
· Source production materials for projects
· Alert the Account team if deadlines are not going to be achievable, with alternative solutions ready to go
· Communicate pertinent project information to team members
· Assist in budget, finance and operations admin as required
· Proof all materials and documents before they are passed to the account team for client review
· Mark up documents as per agency specifications
· Decipher client feedback to mark up documents for creative, digital or design teams
Expectations
· Be punctual
· Be respectful
· Bring big and bold ideas to your work
· Be a problem solver
· Communicate proactively with internal and external stakeholders
· Come to the office at least 3 days a week; communicate in advance if you need to work from home
· Participate in group culture-building activities
