ABOUT US
Vision Law Group is a small but growing Edmonton-based firm providing full-service legal representation to individuals, families, and businesses. Our practice spans all areas of law including but not limited to civil litigation, criminal law, family law, real estate, and immigration matters. We are a small, close-knit team that works collaboratively and treats each other with genuine respect. We welcome and celebrate candidates from all backgrounds and are committed to building a diverse team that reflects the communities we serve.
THE ROLE
We are looking for a motivated and organized Legal Assistant to support our lawyers across a variety of practice areas. You will help keep files and matters moving forward, handle day-to-day administrative work, and play a key role in ensuring our clients receive timely and professional service. This is a great opportunity for someone who takes pride in their work, thrives in a fast-paced environment, and wants to grow with a busy small firm. We are looking for someone to start in mid-October or November 2026.
KEY RESPONSIBILITIES
- Draft, format, and prepare legal documents, letters, and general correspondence
- Manage and maintain lawyer calendars, appointments, deadlines, and limitation dates
- Open, organize, and maintain physical and electronic client files
- Communicate with clients, opposing counsel, and other third parties in a professional manner
- Answer phones, greet clients, and assist with front-desk duties as needed
- Assist with scheduling meetings, mediations, court appearances, and other appointments
- Provide general administrative and office support to the team
- Coordinate with lawyers on file progression and follow-ups
WHO THRIVES HERE
This role is a great fit if you are someone who takes ownership of their work and does not need to be micromanaged. You are organized, detail-oriented, and proactive. You anticipate what needs to happen next and you make it happen. You are a quick learner who picks up new areas, processes, and systems without much hand-holding. You communicate clearly and professionally with clients and you understand that in a small firm, every person on the team matters. You are comfortable with some ambiguity, adaptable when priorities shift, and you bring a positive attitude to the work even when it gets busy.
If that sounds like you, we would love to hear from you.
QUALIFICATIONS
- Legal assistant diploma, paralegal certificate, or equivalent experience preferred
- Experience in a legal environment is a strong asset, but candidates with strong administrative backgrounds and a genuine interest in the legal field are encouraged to apply
- Experience in family law, civil litigation, immigration, real estate, or criminal law is preferred but not required
- Familiarity with general office administration, calendar management, and client communication
- Exceptional organizational skills, strong attention to detail, and the ability to manage multiple deadlines simultaneously without dropping the ball
- Proactive approach to work. You anticipate what is needed and act on it without being asked
- Proficiency with Microsoft Office, particularly Word and Outlook, and/or Google Drive and Google Workspace
- Experience with Clio or other legal practice management software is a plus
- Professional written and verbal communication skills
- Fluency in a language other than English is an asset
WHAT WE OFFER
- Competitive compensation commensurate with experience
- Mentorship, training, and support in a collaborative environment. We are invested in your growth and development
- Significant potential for growth within the firm as we continue to expand
- Flexible working arrangements and scheduling. We are a small firm and we are not rigid about how, when, or which days you work, as long as the work gets done and clients are served
- We genuinely value work-life balance and trust our team to manage their time like the professionals they are
- Free parking at our office
- A collaborative, respectful, and diverse team environment
WORK LOCATION
This is primarily an in-office position at our Edmonton location. In-person attendance is expected on most days, with the potential for some work-from-home days as needed and by arrangement.
HOW TO APPLY
You can apply through LinkedIn directly, or send your resume and cover letter by email to ajaygill@visionlawgroup.ca with the subject line "Legal Assistant Application." If the LinkedIn posting shows as closed, please apply by email instead.
In your cover letter, please address the following:
- Your experience in a legal or professional office environment and the types of work you have done
- How you stay organized and manage competing deadlines when things get busy
- Your experience with Clio or any other legal practice management software, if any
- How you have used AI tools in your work and what you have found them helpful for
- Your salary range expectations
- Your earliest available start date and any notice period obligations. We are looking for someone to start in mid-October or November 2026.
- If you speak any languages other than English, please indicate which ones and your level of proficiency
If you have any questions or would like to learn more about the role before applying, feel free to reach out to Ajay Gill directly on LinkedIn.
