Whirl is seeking a full-time Producer, Events, Communications & Experiences;
You are an experienced producer who knows what it takes to move a project from initial idea through planning, production, and execution - while keeping clients, collaborators, budgets, timelines, and all the details moving along the way.
Our ideal candidate has 4+ years of hands-on event production experience within an experiential marketing, events, or creative agency environment. You’re a confident project owner, a strong communicator, and a proactive problem-solver who is comfortable taking initiative and figuring out what needs to happen next.
About Us
Hi, nice to meet you! We are Whirl, a strategic communications and corporate events agency based in Toronto. We combine strategy and creativity to deliver memorable moments for our diverse roster of long-term clients. From live events to virtual experiences and everything in between, our team members act as an extension of our clients’ teams - from initial ideation and strategy through production and execution.
Producer Roles & Responsibilities
- Client-focused: Understand our clients' events, communications and business objectives. Build strong relationships, provide thoughtful recommendations, and act as an extension of their team.
- Events, communications and experiences management: Lead the planning, coordination, and execution from start to finish. This can include audiovisual, video production, print and graphics, talent, event technology, exhibits, venues, and more.
- Project management: Own project timelines, budgets, deliverables, run-of-shows, playbook, briefs, and other production documentation, keeping both the big picture and the details in check.
- Supplier and partner management: Brief, coordinate, and manage all suppliers. You should understand production well enough to identify requirements, ask the right questions, and confidently manage our Whirlpool of freelancers.
- Collaboration and communication: Work closely with clients, internal teams, creative partners, and vendors to keep projects moving and everyone aligned.
- Organization and problem-solving: Anticipate needs, identify gaps and risks, manage multiple priorities, and tackle challenges with resourcefulness, good judgment, and creative problem-solving.
- On-site execution events and experiences: Play an active role during rehearsals and live events, helping ensure all the planning translates into a seamless experience for our clients and their audiences.
Skills & Experience
- Required: 4+ years of hands-on production experience in a producer, event manager, experiential producer, program/account management, or similar role. Experience within an experiential marketing, events, or creative agency environment is strongly preferred.
- Independent project ownership: You’re comfortable taking ownership of a project or significant workstream without needing step-by-step direction. You know what good production requires and can proactively determine what needs to happen next.
- Strong client and communication skills: You’re comfortable leading client conversations, presenting recommendations, asking thoughtful questions, and communicating clearly with everyone from clients and executives to creative teams and technical partners.
- Excellent organization and attention to detail: You can confidently manage budgets, timelines, documentation, suppliers, approvals, and multiple concurrent priorities - even when timelines are tight, or plans change.
- Technical proficiency: You’re comfortable with Microsoft Office 365 and collaboration/project management platforms. We currently use Microsoft Teams and Monday.com.
- Bonus: A genuine passion for communications, events, experiences, and bringing people together. Events can be fast-paced, detailed, unpredictable, and occasionally a little wild - we’re looking for someone who genuinely enjoys the work!
What We Offer
- $75,000–$85,000 annual salary, commensurate with experience
- Four weeks paid vacation
- Health care and dental plan
- Health Care Spending Account (HCSA)
- $2,000 annual professional development allowance
- Hybrid work schedule - Tuesdays and Thursdays in our Toronto office, with flexibility to work from home the remaining three days
- A dynamic, collaborative, and creative work environment
- Our office is located near Ossington & Dundas in Toronto.
Schedule
This is a full-time, permanent position with a three-month probationary period.
- Monday to Friday, typically 9am–5pm, with flexibility depending on project and client needs
- Occasional early mornings, evenings, and weekends for onsite events
- Occasional project travel
Sound like you? We’d love to hear from you! We’re excited to meet our next Producer and find someone who’s ready to jump in, bring their experience and ideas to the table, and make some incredible things happen with us.
To apply, please send us your resume along with a short note telling us what resonated with you most about the role and why. No formal cover letter needed - we’d just love to hear a little about what caught your attention and why you think Whirl could be a great fit.
