Recruitment Assistant – Short-Term Contract (US recruitment experience is required)
Application Deadline: 10 October 2026
Department: Operations
Employment Type: Full Time
Location: Toronto
Compensation: $5.00 - $6.00 / hour
Description
This is initially a month-to-month contract for 1–3 months, depending on the company’s hiring needs and progress in filling the current openings. While the initial engagement is temporary, there may be an opportunity for a longer-term position for a candidate who demonstrates exceptional performance and becomes a strong fit for the team.
JOB DESCRIPTION:
- Source qualified candidates through Indeed and various online job boards and recruitment platforms.
- Search for candidates based on the requirements and qualifications provided by the client.
- Review candidate profiles, resumes, and applications to identify potential matches.
- Build and maintain a pipeline of qualified candidates for current openings.
- Proactively identify candidates rather than relying solely on incoming applications.
- Conduct initial screening of applicants based on job requirements and client criteria.
- Review resumes and candidate backgrounds for relevant experience and qualifications.
- Conduct preliminary phone or video interviews when required.
- Ask appropriate screening questions and document candidate responses.
- Identify qualified candidates for the client’s review and next stage of the hiring process.
- Work directly with the client to understand hiring priorities, role requirements, and candidate preferences.
- Coordinate interviews between qualified candidates and the client.
- Follow up with candidates regarding interview schedules, availability, and next steps.
- Maintain accurate records of candidate status throughout the recruitment process.
- Keep the client updated on sourcing activity, candidate pipeline, and recruitment progress.
- Manage and monitor job postings across Indeed and other applicable recruitment platforms.
- Review incoming applications and organize candidates according to the appropriate role or hiring stage.
- Assist with updating job postings and sourcing strategies as needed.
- Utilize different search methods and recruitment platforms to expand the candidate pool when necessary.
- Maintain organized candidate records, resumes, screening notes, and interview schedules.
- Track candidate progress from initial sourcing through interview and hiring.
- Prepare recruitment reports or updates as requested.
- Perform other recruitment-related administrative tasks to support the client's hiring efforts.
Hard Requirements:
- Previous experience in recruiting, talent acquisition, recruitment coordination, or sourcing.
- Hands-on experience sourcing candidates through Indeed and/or other online job platforms.
- Experience reviewing resumes and screening candidates.
- Strong written and verbal English communication skills.
- Strong organizational and time-management skills.
- Ability to manage multiple open positions and candidate pipelines simultaneously.
- Comfortable communicating directly with clients or hiring managers.
- Strong attention to detail and accurate record-keeping.
- Proactive approach to candidate sourcing and follow-up.
- Ability to work independently and meet recruitment targets and deadlines.
Schedule:
HOURS/WEEK:
- 40 Hours/Week
- Monday-Friday 9:00AM-6:00PM EST
Offer and Benefits:
- Weeks 1–8: $5 USD/hour
- Weeks 9 onwards: $6 USD/hour
