Executive assistant jobs in Canada

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 5, 2026

Hiring at a glance

View jobs

Open jobs: 828
Employers: 559

Advertised starting pay

Average starting payCAD / year: $71,002Across 122 listings
Average starting payCAD / hour: $34.46Across 42 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%239 listings
On-site: 70%577 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (15), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 13 days ago
K
Chief of Staff & Executive Assistant
Koosmik
Montreal, QC
- Full-time
Job Title: Chief of Staff & Executive Assistant
Added 13 days ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.
Added 13 days ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
Our client is seeking an experienced Executive Assistant / Office Coordinator to join their team in Kanata. This is a unique opportunity for a highly organized, proactive, and…
Added 13 days ago
DG
Executive Assistant to Finance Leadership Team 1 year contract Mid-town
Dean Group
Toronto, ON
- Contract
Added 13 days ago
QM
Adjoint(e) de direction du président - soutien à la haute direction / Executive Assistant
Quantum Management Services Ltd.
Montreal, QC
- $70,000 to $80,000 CAD / year
- Contract
Added 13 days ago
CA
Executive Assistant
Condominium Authority of Ontario
Toronto, ON
- Full-time
Added 13 days ago
CA
Executive Assistant
Condominium Authority of Ontario
Toronto, ON
- Full-time
Added 13 days ago
LM
executive assistant
La Maison Jean Lapointe
Montreal, QC
- Full-time
Added 13 days ago
TI
Executive Assistant
TalentMinded Inc.
New Westminster, BC
- Full-time
Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act…
Added 13 days ago
JF
Executive Assistant to Clergy and Office Manager
Jewish Federation of Ottawa
Ottawa, ON
- $60,000 to $70,000 CAD / year
- Full-time
Executive Assistant to Clergy / Office Manager
Added 13 days ago
T
Executive Assistant I, Investment Banking
TD
Toronto, ON
- Full-time
Added 13 days ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 14 days ago
S
Executive Assistant
Sapere
Mississauga, ON
- Full-time
Added 14 days ago
W
URGENT: Construction Executive Assistant (US construction experience is required)
WorkStaff360
Remote, Canada
- $5 to $7 USD / hour
- Full-time
- Remote
Added 14 days ago
TF
Physician Executive Assistant
TRIO Fertility
Toronto, ON
- Full-time
…patient-focused environment? We’re looking for a dedicated Physician Executive Assistant (also referred to as Medical Office Administrator) to support one of our physicians and play a key…
Added 14 days ago
BC
Executive Assistant
BTY CONSULTANCY GROUP INC
Vancouver, BC
- $70,000 to $80,000 CAD / year
- Full-time
Added 14 days ago
KS
Executive Assistant
Kelly Services (Canada), Ltd.
Toronto, ON
- Full-time
Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office…
Added 14 days ago
UF
Executive Assistant, Integrated Philanthropy
UJA Federation of Greater Toronto
Toronto, ON · North York, Ontario
- Full-time
Added 14 days ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As the Executive Assistant supporting Integrated Markets, Regional Vice President, Toronto North Market and Regional Vice President, Toronto Downtown Market, you will provide in-depth…
Added 14 days ago
SO
Executive Administrative Assistant
Spirit Omega Inc.
Oshawa, ON
- Contract
· Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing packages, attendance, audiovisual needs, and required approvals.
Added 14 days ago
SE
Executive Assistant/ Assistant exécutif – Opérations AGT
Siemens Energy
Montreal, QC
- Full-time
In this role, you will provide high-level executive and business coordination support to senior leaders and stakeholders, helping ensure effective communication, meeting preparation,…
Added 14 days ago
Executive Assistant – Civil & Infrastructure
Pomerleau
Montreal, QC
As an Executive Assistant within Pomerleau’s Bridges and Marine Works team, you will serve as the right-hand person to the Vice President and a key partner to the leadership team. You will…
Added 14 days ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
As the Executive Assistant supporting Integrated Markets, Regional Vice President, Toronto North Market and Regional Vice President, Toronto Downtown Market, you will provide in-depth…
Added 14 days ago
BL
Executive Assistant
BC Legal Management Association
Vancouver, BC
- Other
Added 14 days ago
MS
executive assistant
Maple Supply Chain Management Inc.
Markham, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors

WorkStaff360

URGENT: Construction Executive Assistant (US construction experience is required)

Remote, Canada

Remote

$5 to $7 USD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $5 to $7 USD / hour
Job type: Full-time
Workplace: Remote
Apply by: Nov 14, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Oct 22, 2026

Original job description

URGENT: Construction Executive Assistant (US construction experience is required)

Application Deadline: 14 November 2026

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $5.00 - $7.00 / hour

Description

Monitor and organize the General Manager's inbox; distinguish urgent project issues, owner/GC requests, subcontractor correspondence, and routine administrative messages.
Flag time-sensitive RFIs, submittal responses, change order correspondence, schedule notices, and requests requiring management review.
Draft professional emails, follow-ups, meeting requests, and routine correspondence for approval; communicate clearly with project managers, superintendents, subcontractors, vendors, and clients.
Track unanswered messages and help ensure important communications receive timely responses.
Manage the General Manager's calendar, appointments, and deadlines during California business hours.
Schedule internal meetings and calls with project teams, owners, general contractors, vendors, and trade partners.
Prepare agendas, attend virtual meetings as requested, capture decisions and action items, and distribute concise meeting minutes.
Send reminders and coordinate follow-up on commitments made during management and project-related meetings.
Maintain an organized list of the General Manager's priorities, delegated tasks, and outstanding action items.
Track administrative follow-ups related to RFIs, submittals, change orders, procurement requests, contract documents, and closeout items as directed.
Follow up with responsible team members on due dates and status updates without directing field work or making technical decisions.
Provide clear daily or weekly summaries of open items, overdue responses, and matters requiring the General Manager's attention.
Organize and file construction correspondence, drawings, specifications, meeting records, RFIs, submittals, change order documentation, and other project records.
Assist with preparing transmittals, logs, spreadsheets, letters, presentations, and routine administrative forms.
Maintain accurate naming conventions, document versions, contact lists, and shared folders; help route documents to the appropriate person for review.
Support meeting preparation, travel arrangements, scheduling, and general executive administrative needs.
Collect status updates from department leaders and project personnel as requested.
Prepare a concise weekly summary of outstanding action items, upcoming deadlines, critical correspondence, and issues needing leadership input.
Help the General Manager prepare for weekly discussions with the company President.

Hard Requirements:

Prior experience in construction administration, project coordination, or executive/administrative support within a construction company.
Working knowledge of construction terminology and workflows, including RFIs, submittals, change orders, drawings/specifications, subcontractors, trades, and trade responsibilities.
Excellent written and spoken English; professional communication and strong follow-through.
Proficiency in Microsoft Outlook, Excel, Word, and Teams; ability to manage shared files, calendars, and multiple priorities.
Strong organization, attention to detail, discretion with confidential information, and ability to work independently.
Availability and responsiveness during California business hours.
Experience supporting a construction executive, General Manager, or senior project leader at a U.S.-based contractor.
Familiarity with Procore, Bluebeam, Dropbox, or similar construction document-management tools is preferred.
Exposure to general contracting, electrical contracting, commercial construction, or public works projects is preferred.
Comfort using AI tools responsibly to streamline drafting, organization, and administrative follow-up.

Schedule:

40 hours per week
Monday to Friday
7AM - 4PM Pacific Standard Time Zone

Offer and Benefits:

Weeks 1–4: $5 USD/hour
Weeks 5–8: $6 USD/hour
Weeks 9 onwards: $7 USD/hour

Apply About employer

More about this job

Responsibilities

The Construction Executive Assistant will manage the General Manager's inbox, calendar, and project correspondence to ensure timely communication and organization. They will also track project-related documentation such as RFIs, submittals, and change orders while preparing meeting minutes and summaries for leadership.

Requirements

Candidates must have prior experience in construction administration or project coordination within a U.S.-based construction company. Proficiency in Microsoft Office, construction document management tools, and excellent English communication skills are required.

Skills

Construction Administration
Project Coordination
Executive Support
Calendar Management
Email Management
Meeting Minutes
Document Control
RFI Management
Submittal Tracking
Change Order Documentation
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft Teams
Procore
Bluebeam

Remote locations

Toronto, Canada

Remote locations (standardized)

Toronto, Ontario, Canada

Visa sponsorship

Not detected in the job text

Keywords

Construction
Executive Assistant
General Contractor
RFI
Submittals
Change Orders
Project Management
Operations
Administrative Support
Procore
Bluebeam
Dropbox
Scheduling
Document Control
Commercial Construction
Public Works
Construction Terminology
Data Entry
Communication
Time Management

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