Xiphos Systems Corporation, founded in 1996, is a vibrant and energetic company in the heart of Montreal’s Plateau area. For over 20 years, we have pushed the envelope of what is possible in NewSpace and secured the trust of various space agencies and space companies around the world. The industry has adopted our design approach and, as a result, we have been experiencing several years of rapid, steady growth and the trend is continuing!
Our vision is to migrate terrestrial computing and network communication techniques into space environments. The company’s expertise in networked processors has evolved into a line of high-performance, fault-tolerant flight control and sensor processing hardware and software solutions in wide and varied advanced space applications.
Xiphos’ primary markets are small satellites, space station applications, as well as lunar landers, rovers, and robotics. We have delivered our standard and custom products all over the world and have been essential to many successful space missions. With low power consumption, high processing power, enhanced flexibility, excellent robustness, and proven functions available off-the-shelf, our Q-cards are increasingly the preferred solution in the fast-growing field of NewSpace.
ROLE DESCRIPTION
We are seeking a Senior Supply Chain Analyst to strengthen supply chain performance through trusted data, rigorous analysis, and informed procurement decisions. Partnering with the Supply Chain Manager and cross-functional leaders, this role drives data integrity and continuous improvement, provides visibility into performance and emerging risks, and translates complex information into clear recommendations that support production continuity and business priorities.
MAIN TASKS
- Review BOMs, demand, inventory, open orders, and lead times to identify shortages, supplier delivery risks, and excess or obsolete inventory.
- Prepare material availability assessments, purchasing recommendations, forecasts, and supply chain reports using validated and reconciled data.
- Develop and maintain supply chain metrics and dashboards for the Supply Chain Manager, including supplier on-time delivery, overdue purchase orders, material shortages, inventory turnover, and excess or obsolete inventory.
- Provide regular analysis of performance against targets, explain significant variances, and recommend corrective actions. Track agreed actions and report progress to the Supply Chain Manager.
- Maintain data integrity across part, supplier, purchase order, pricing, lead time, and inventory records in Epicor.
- Lead ongoing supply chain and procurement data cleansing, including identifying duplicate records, correcting inconsistent fields, resolving missing information, and reviewing outdated or inactive records.
- Reconcile data across Epicor, supplier records, contract manufacturer reports, and internal planning tools. Investigate discrepancies and coordinate corrections with the appropriate data owners.
- Establish and maintain data validation checks, consistent definitions, and documentation standards to improve reporting reliability and prevent recurring data issues.
- Report data quality metrics to the Supply Chain Manager, including record completeness, unresolved discrepancies, and progress against data cleansing priorities.
- Obtain quotes, assess supplier options, prepare purchase orders for approval, and follow up on supplier commitments for electronic components, PCB/PCBA materials, and other operational needs, in a supporting role when required.
- Coordinate with contract manufacturers on material availability, consigned inventory records, and data discrepancies.
- Use Atlassian tools, including Jira and Confluence, to track supply chain issues, data corrections, and improvement actions, and to document processes and reporting definitions.
- Identify and implement practical improvements to analysis, reporting, data cleansing, and routine workflows, including the use of approved AI tools. Validate outputs and handle company, supplier, and technical information in accordance with company requirements.
- Maintain accurate procurement records and associated supplier certificates and traceability documentation; refer inspection and nonconformance decisions to Quality.
- Communicate risks, data quality issues, priorities, and proposed actions to Supply Chain, Operations, Engineering, and Quality.
QUALIFICATIONS
- 8+ years of relevant experience in supply chain analysis, procurement, materials planning, or inventory management, including responsibility for performance reporting, data management, and supplier coordination.
- Electronics manufacturing experience, including familiarity with electronic components, BOMs, PCB/PCBA materials, and contract manufacturing, is an asset.
- Bachelor’s degree in engineering, business, supply chain management, or a related field preferred. Supply chain certification is an asset.
- Strong spreadsheet and analytical skills, including experience combining, validating, and reconciling data from multiple sources to support planning and purchasing decisions.
- Demonstrated experience cleansing supply chain and procurement data, resolving duplicate or inconsistent records, and improving the accuracy and completeness of ERP master and transactional data.
- Demonstrated experience developing supply chain metrics, dashboards, and management reports, with consistent definitions and traceable data sources.
- Experience establishing data quality checks, investigating the causes of data errors, and implementing controls to prevent recurrence.
- Practical experience using AI tools to support data analysis, data cleansing, reporting, or workflow improvement, with sound judgment in validating outputs and protecting confidential information.
- Experience using the Atlassian software suite, particularly Jira and Confluence, for issue tracking, action management, process documentation, and collaboration.
- Strong ERP experience; Epicor experience is an asset.
- Ability to manage competing priorities, supplier follow-ups, and data improvement initiatives in a dynamic production environment.
- Clear communication and sound judgment when escalating supplier delivery, data integrity, quality, or traceability risks.
- Ability to meet applicable security and export-control requirements, including CGP eligibility.
