Executive assistant jobs in Toronto, ON and nearby

Within 25 km

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Added 10 days ago
BA
Executive Assistant
Brookfield Asset Management
Toronto, ON
- Full-time
To qualify, candidates must have/be:
Added 10 days ago
LB
Executive Assistant to Chief Executive Officer
Luann Bagg Staffing Inc.
Toronto, ON
- $100,000 to $115,000 CAD / year
- Contract
Executive Assistant to the CEO (This is a seven month contract that could be extended)
Added 10 days ago
S
Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Availability to work in the office four days per week
Added 10 days ago
ZC
Assistant Corporate Secretary
ZSA Canada
Toronto, ON
- Full-time
Our client - an international company with brand-name recognition - is looking for an Assistant Corporate Secretary to join its in-house team at the AVP level. The candidate will have at…
Added 10 days ago
MN
Executive Assistant
Modern Niagara
Vaughan, ON
- Full-time
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and…
Added 11 days ago
CI
Junior Executive Assistant
Citron Insurance
Toronto, ON
- Part-time
Junior Executive Assistant (Part-Time, Entry Level)
Added 13 days ago
2L
Executive Assistant
247 Labs
Toronto, ON
- Full-time
Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior…
Added 13 days ago
B
Executive Assistant
BMO
Toronto, ON
- Full-time
…as a trusted partner, ensuring the seamless coordination of executive priorities, daily operations, and business activities. Delivers a broad range of office management and administrative…
Added 13 days ago
MS
Executive assistant
Maple Supply Chain Management Inc.
Markham, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 13 days ago
RE
Executive Assistant
Rodan Energy Solutions Inc.
Mississauga, ON
- Full-time
We are seeking an accomplished, highly proactive and always on Executive Assistant to serve as a trusted partner to the CEO and provide high-level support to the Executive Leadership Team.…
Added 13 days ago
RE
Executive Assistant
Rodan Energy Solutions Inc.
Mississauga, ON
- Full-time
We are seeking an accomplished, highly proactive and always on Executive Assistant to serve as a trusted partner to the CEO and provide high-level support to the Executive Leadership Team.…
Added 13 days ago
ON
(Internal Applicants Only) Constituency Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
Added 14 days ago
Executive Assistant - Toronto
EY
Toronto, ON
To qualify for the role, you must have
Added 14 days ago
H(
Executive Assistant, Chief Technology, Data & AI Officer
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON
- $71,000 to $110,000 CAD / year
- Full-time
The Executive Assistant (“EA”) plays an important role in supporting the Chief Technology, Data & AI Officer (CTDAIO) and the day-to-day operation of the Information Technology Division.…
Added 15 days ago
C
Executive Assistant
CIBC
Toronto, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 15 days ago
Executive Assistant to the Chair
University of Toronto
Toronto, ON
Under the general direction of the Chair, Graduate Chair and the Chief Administrative Officer, the Executive Assistant to the Chair provides high-level administrative support to the Chair…
Added 15 days ago
S
Executive Assistant to the CEO (English & Mandarin)
Snaplii
Toronto, ON
- $40,000 to $50,000 CAD / year
- Full-time
Added 15 days ago
SC
Executive Assistant to CPO
Sleep Country
Brampton, ON
- Full-time
We have an exciting opportunity for a highly organized, and proactive Executive Assistant to support our Chief People Officer (CPO). The successful candidate will bring exceptional…
Added 15 days ago
PT
Executive Assistant
Phyton Talent Advisors
Toronto, ON
- Contract
We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and…
Added 16 days ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $40 to $55 CAD / hour
- Temporary
Executive Assistant to Co-Head & Partner, investment services client, downtown Toronto.
Added 16 days ago
H(
Executive Assistant, Chief Technology, Data & AI Officer
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON
- $58,000 to $91,000 CAD / year
- Full-time
The Executive Assistant (“EA”) plays an important role in supporting the Chief Technology, Data & AI Officer (CTDAIO) and the day-to-day operations of the Information Technology Division.…
Added 16 days ago
R
Executive Administrative Assistant
Rates.ca
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
We are looking for a highly organized Executive Assistant / Office Manager to support the President/CEO and the CFO, and to own the day-to-day running of our 85-person office. You must be…
Added 16 days ago
P
Senior Executive Assistant
PerkinElmer
Woodbridge, ON
- Full-time
The role is hybrid, with approximately three days per week onsite and flexibility around executive travel and business needs.sponsibilities
Added 16 days ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 16 days ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…

247 Labs

Executive Assistant

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Company Description 247 Labs is an award-winning Canadian technology company specializing in custom software solutions, web and mobile applications, AI-powered systems, and digital transformation. For over 13 years, the team has supported leaders in healthcare, finance, insurance, education, and other sectors to innovate and grow through expertly engineered solutions. With more than 1,500 projects completed and a 98% client satisfaction rate, 247 Labs is trusted by organizations such as Motorola and the University of Toronto. The company focuses on building impactful technology partnerships that help clients bring their vision to life and achieve measurable business results.

Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and preparation of agendas and materials. Daily responsibilities include organizing and prioritizing communications, drafting and editing correspondence, maintaining records, and handling confidential information with discretion. The role also involves preparing and tracking expense reports, coordinating internal and external meetings, and ensuring executives are well-supported in their daily operations. The Executive Assistant will collaborate with team members across departments to streamline administrative processes and support an efficient, professional office environment.

Qualifications

Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation.
Candidates should possess solid Administrative Assistance skills, such as organizing files, managing correspondence, and supporting day-to-day office operations.
Candidates should possess experience preparing and reconciling Expense Reports and handling basic financial or budgeting documentation.
Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
Strong organizational and time-management abilities, with attention to detail and the capacity to manage multiple priorities.
Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort with technology-driven workflows.
Demonstrated discretion in handling sensitive information and a high degree of professionalism and reliability.
Previous experience supporting executives or senior leaders in a technology or professional services environment is an asset.
Post-secondary education in business administration, office management, or a related field is preferred, or equivalent practical experience.

KEY RESPONSIBILITIES

Executive & Administrative Support Manage executive calendars, scheduling, meetings, travel arrangements, and business administration Prepare presentations, reports, meeting summaries, proposals, and business documentation Maintain organized records, files, contracts, client documentation, and internal systems Assist leadership with operational projects and special initiatives.

Client Account Management:

Act as a professional point of contact for clients and partners Coordinate client communications and follow-ups Track project milestones, deliverables, client requests, and account activities Assist with onboarding new clients and maintaining strong client relationships Identify opportunities for account growth and upselling.

Sales & Business Development Support

Assist with proposal preparation, Statements of Work (SOWs), and RFP submissions Conduct research on prospects, industries, competitors, and market opportunities Maintain CRM records and sales pipelines Support lead generation and business development activities. Follow up with prospects and clients as required.

Financial & Operations Administration:

Prepare invoices and monitor client billing activities Follow up on overdue invoices and outstanding payments professionally. Manage software subscriptions, hosting accounts, domains, licenses, and recurring vendor services Track operational expenses and maintain organized financial records Support vendor coordination and contract administration AI & Process Automation Research and implement AI tools that improve productivity and efficiency Use AI platforms such as ChatGPT and other automation tools to streamline workflows Identify repetitive processes that can be automated Continuously recommend improvements to operations, reporting, and client service delivery.

Skills & Competencies:

Exceptional organizational skills and attention to detail Strong business judgment and independent problem-solving ability Excellent written and verbal communication skills in English Proficiency in Microsoft Office Suite and Google Workspace Experience with CRM systems (e.g. HubSpot, Salesforce), project management tools (e.g. Jira, Asana, Monday.com), and collaboration platforms Comfortable learning and adopting AI tools and new technologies Ability to manage multiple priorities while remaining calm under pressure.

Highly resourceful and capable of working independently with minimal oversight

What Sets You Apart:

Naturally curious, you learn quickly and love figuring things out You think several steps ahead and anticipate problems before they happen Comfortable working in a demanding and fast-moving environment You take full ownership and accountability for your work You enjoy solving problems and finding smarter, more efficient ways of doing things Equally confident working with executives, clients, and team members

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide senior leaders with executive and administrative support, including calendar and travel management, meeting coordination, document preparation, and confidential records handling. Support client accounts, sales and business development, billing and operations administration, and the adoption of AI tools and process improvements.

Requirements

Candidates should have strong executive and administrative support experience, excellent communication and organizational skills, discretion, and proficiency with Microsoft Office or Google Workspace. Experience with CRM and project management tools, expense reporting, and supporting executives in technology or professional services is an asset; post-secondary education in business administration, office management, or a related field is preferred.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Document Preparation
Expense Reporting
Client Account Management
Proposal Preparation
CRM Management
Invoicing
Financial Recordkeeping
Vendor Coordination
AI Tools
Process Automation
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reports
Client Account Management
Client Onboarding
Proposal Preparation
Statements Of Work
RFP Submissions
CRM
HubSpot
Salesforce
Jira
Asana
Monday.com
Microsoft Office
Google Workspace
Invoicing
Client Billing
Vendor Coordination
Contract Administration
AI Tools
ChatGPT
Process Automation
Software Subscriptions
Hosting Accounts
Domains
Licenses
Software Development

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