About the role
437 is a Toronto-based women's activewear brand, and we're moving offices. We need an organized, hands-on person to help us get from our current space to the new one with as little disruption to the team as possible.
This is a part-time, short-term contract (3-4 weeks). You'll own the logistics of the move day-to-day: sorting and organizing what we have, packing it up, and keeping our team, movers and vendors aligned on timing.
What you'll do
Organize the current space
- Audit and inventory everything in the office: furniture, product, supplies, ec
- Sort items into move, store, donate/sell and discard
- Set up a simple labelling and tracking system so every box has a destination
Pack and prep
- Pack, label and track boxes by team and by room in the new space
- Help each team pack their own areas on schedule and check they're ready
- Dispose or donate items that are not in use
Coordinate the move
- Build and own the move timeline and checklist
- Be the main point of contact for movers, building management at both locations and other vendors (IT, internet, furniture, cleaners, junk removal)
- Gather quotes and book vendors
- Keep the team updated on key dates, what's expected of them and any changes
- Be on site on move day to direct movers and solve problems as they come up
Set up the new space
- Unpack and set up workstations, shared areas and storage
- Make sure everything arrived, flag anything missing or damaged and follow up
- Tie up loose ends: final walkthrough of the old space, returning keys and fobs, closing out vendor invoices
Who you are
- You've coordinated an office move, event, retail setup or something similar with lots of moving parts
- Extremely organized. You love a good checklist and labelling system
- Clear, friendly communicator who can follow up with vendors and teammates without being asked twice
- Calm under pressure and good at problem-solving on the fly
- Physically able to lift and move boxes (up to ~40 lbs) and be on your feet for long stretches
- Comfortable with Google Workspace (Sheets, Calendar) and Slack
How to apply
Apply through this short form: https://forms.gle/rxAFrjYBEKq4KkbB9
