Executive assistant jobs in Vaughan, ON and nearby

Within 25 km

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Added 1 month ago
FP
Executive Assistant
Found People Inc.
Toronto, ON
- Full-time
Our client, a growing company in the mining sector, is looking for a highly organized, proactive, and resourceful Executive Assistant to support a senior executive.
Added 1 month ago
Executive Assistant, Global AML (Spanish)
Scotiabank
Toronto, ON
The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for…
Added 1 month ago
PT
Executive Assistant
Phyton Talent Advisors
Toronto, ON
- $30 to $32 CAD / hour
- Contract
We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and…
Added 1 month ago
OF
Executive Assistant to the President
Osborne Financial Search
Toronto, ON
- Full-time
We're currently recruiting for an Executive Assistant to the President on behalf of a very successsful Canadian manufacturing concern located in Scarborough.
Added 1 month ago
ÆL
Executive Assistant
Æ Labs
Toronto, ON
- Full-time
We're looking for a highly ambitious, driven, and resourceful Executive Assistant to work directly with our founder.
Added 1 month ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $45 to $50 CAD / hour
- Temporary
Executive Assistant to C-Level Executive, Canadian office of international advisory firm client, downtown Toronto.
Added 1 month ago
NA
Executive assistant
Nharo! African Art
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
PL
Executive assistant
Petite Luminaries Childcare
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
EB
Senior Executive Assistant
EQ Bank
Toronto, ON
- Full-time
As a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the…
Added 1 month ago
EB
Senior Executive Assistant
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
As a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the…
Added 1 month ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 1 month ago
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Executive Assistant
Navacord
Toronto, ON
- $85,000 to $100,000 CAD / year
- Full-time
Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who…
Added 1 month ago
Executive Assistant
Canada Infrastructure Bank
Toronto, ON
The Executive Assistant will be responsible for providing administrative support to the executive leader of our Commercial Infrastructure team. The core responsibilities will include…
Added 1 month ago
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Executive Assistant to SVP/MD - Capital Markets
CIBC
Toronto, ON
- Full-time
We are seeking a highly motivated Executive Assistant to support our Capital Markets teams. Collaboration and ingenuity are at the core of everything we do. As an Executive Assistant, you…
Added 1 month ago
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Executive Assistant
IFG - International Financial Group
Toronto, ON
- $86,000 to $90,000 CAD / year
- Contract
Job Title: Executive Administrative Assistant
Added 1 month ago
JF
Executive Assistant to the President & CEO - 12 Month Parental Contract
Jewish Federations of Canada - UIA
Toronto, ON
- Contract
JFC‑UIA is seeking an Executive Assistant for a 12‑month parental leave contract to provide high‑level administrative support to the President & CEO, the Senior Director of Finance, and the…
Added 1 month ago
TT
EXECUTIVE ASSISTANT-ACCOUNTING
Titanium Transportation Group Inc.
Bolton, ON
- Full-time
We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO) and Chief Executive Officer (CEO). This role combines high-level…
Added 1 month ago
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Executive Assistant
BMO
Toronto, ON
- Full-time
Added 1 month ago
Executive Assistant
Teneo
Toronto, ON
We are seeking a senior Executive Assistant to provide high-level administrative and strategic support to an executive leader, who runs a large international portfolio. With a proactive…
Added 1 month ago
Executive Assistant & Academic Appointments Coordinator
University of Toronto
Toronto, ON
As Executive Assistant & Academic Appointments Coordinator, you will ensure the effective and efficient operation of the Chair's Office while providing high-quality administrative support…
Added 1 month ago
HM
Executive assistant
HIGHLIGHT MOTOR FREIGHT INC
Concord, ON
- Full-time
Added 1 month ago
C
Executive Assistant
CIBC
Toronto, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 1 month ago
S
Executive Assistant to the CEO
SOCAN
Toronto, ON
- Full-time
TThe Executive Assistant to the CEO provides support to SOCAN’s Chief Executive Officer (CEO), as well as the Chief Financial Officer (CFO) and Chief Operations Officer (COO) enabling them…
Added 1 month ago
AG
Executive Administrative Assistant
Adelphi Group
Toronto, ON
- Full-time
The Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective…
Added 1 month ago
FC
Executive Assistant II, Corporate Finance
FTI Consulting
Toronto, ON
- Full-time
The Executive Assistant II is responsible for providing administrative support for multiple senior leaders in our Corporate Finance and Restructuring segment.

Adelphi Group

Executive Administrative Assistant

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 1, 2026

Original job description

Agency:

Omnicom Media

Job Function:

Business Support

Job Subfunction:

Executive and Administration Support

Job Description:

LOCATION: Toronto - Hybrid 3 days a week in the office Tuesday – Thursday and more as needed. Monday & Friday will be remote.

Position Summary
The  Executive  Assistant  provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective communicator and are comfortable interacting with team members, clients, and vendors at all levels in the business. You’re a consummate team player, able to build great relationships across the organization, and create a welcoming atmosphere for guests. You possess strong problem-solving skills, take ownership and pride in seeing your work through to completion, and are always one step ahead of your executives’ needs.

Key  Responsibilities

Executive  Management

Executive calendar management, ensuring their day runs smoothly
Manage Executive travel bookings, and expense management through Concur
Support executives with meeting room requests; help teams navigate any
booking conflicts as needed

Office  Management

Manage repairs, cleaning services and building upkeep
Ordering and maintaining office supplies
Presence at reception on assigned floor, greeting guests and facilitating office requirements of the day
Coordinate internal agency events that contribute to agency culture
Responsible for building decks and driving presentations for agency townhalls.
Support team members with courier requests, providing direction and information.

Clients

Prep for client meetings in the office. Includes ensuring that boardrooms are booked and prioritizing their needs while onsite.
Assist with any catering requests for meetings as needed

Desired Skills & Experience

Previous experience in an administrative role, supporting senior leadership
Proven experience working in a professional manner: ability to handle sensitive information with a high degree of confidentiality
Interpersonal and organizational skills with an ability to maintain confidentiality
Ability to work with minimal supervision and direction within a fast-paced, deadline- oriented environment
Ability to interact professionally and positively with all levels of employees and clients
Demonstrated aptitude to prioritize tasks based on comparative importance and urgency
Attention to detail and demonstrated ability to provide a high level of accuracy
Solid judgment and decision-making ability
Proficiency in expense management, travel coordination and office administration
Attention to detail and a team player
Indepth knowledge and proficiency in the use of Microsoft Office, including but not limited to Word, Excel, PowerPoint, Teams, and SharePoint

This is an active vacancy. We are currently hiring for this role and reviewing applications on an ongoing basis.

Expected Salary: $55,000 - $65,000

Omnicom Media is providing the compensation range that the company is willing to pay for this position based on the successful applicant’s education, experience, knowledge, skills and abilities. In addition, Omnicom Media provides rewarding offerings such as:

Generous paid time off with a minimum of 37 paid days off including vacation and monthly wellness days. We also have four-day long weekends, half-day summer Fridays, and meeting-free Friday afternoons year-round.
A flexible hybrid work model that works for you.
A focus on personal development with formal training opportunities, including mental health training and inclusion education for everyone.
A chance to be part of and grow within a global network of agencies.
The opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.

Omnicom is an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, colour, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, disability, or any other basis prohibited by applicable federal, provincial, or municipal law. If you require an accommodation in any aspect of the selection process, please reach out to canadatalent@mbww.com

$55,000 - $65,000

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us - we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/

Apply on interpublic.wd5.myworkdayjobs.com About employer

More about this job

Responsibilities

The Executive Administrative Assistant provides professional administrative support to multiple executives, including calendar management, travel bookings, and expense reporting. Additionally, the role involves office management duties such as reception coverage, facility maintenance, and coordinating internal agency events.

Requirements

Candidates must have previous experience in an administrative role supporting senior leadership and possess strong interpersonal and organizational skills. Proficiency in Microsoft Office and the ability to handle sensitive information with high confidentiality are essential requirements.

Skills

Calendar management
Travel coordination
Expense management
Office administration
Communication
Problem-solving
Confidentiality
Microsoft Office
Word
Excel
PowerPoint
Teams
SharePoint
Event coordination
Presentation building
Customer service

Benefits

Paid time off
Vacation
Monthly wellness days
Four-day long weekends
Half-day summer Fridays
Meeting-free Friday afternoons
Flexible hybrid work model
Formal training opportunities
Mental health training
Inclusion education
Employee groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Office Management
Concur
Calendar Management
Travel Coordination
Expense Management
Microsoft Office
SharePoint
Reception
Event Coordination
Client Relations
Hybrid Work
Professionalism
Confidentiality
Data Privacy
Agency Support
Townhall Presentations
Facility Maintenance
Vendor Management

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