Executive assistant jobs in Vaughan, ON and nearby

Within 25 km

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Added 15 hours ago
FC
Executive Assistant
Fidelity Canada
Toronto, ON
- Full-time
Reporting to the Chief Financial Officer of Fidelity Canada, the Executive Assistant is responsible for providing a variety of administrative support services to members of the executive…
Added 21 hours ago
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Executive Assistant
arcadia
Toronto, ON
- Full-time
Schedule: Monday to Friday, five days per week onsite · Please note: This position is fully onsite, and candidates must be able to reliably commute to North York five days per week
Added 1 day ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.
Added 2 days ago
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Executive Assistant
CanadaVisa
Toronto, ON
- Full-time
We're looking for an Executive Assistant to be the operational backbone for our office, CEO and COO. You'll keep the office running smoothly and protect leadership's time so they can focus…
Added 2 days ago
MN
Executive Assistant to Chief Executive Officer
MM NOVA TECH LTD
Vaughan, ON
- Full-time
We are looking for a proactive, highly organised and detail-oriented Executive Assistant to the CEO who can provide executive-level support while also contributing to the company's…
Added 2 days ago
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Executive Assistant and Administration Manager
Hays
Toronto, ON
- $80,000 to $95,000 CAD / year
- Full-time
Executive Assistant and Administration Manager | Toronto | Permanent Hire | $80,000 - $95,000
Added 3 days ago
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Executive Assistant
Roshel
Brampton, ON
- Full-time
Roshel is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and project coordination support to senior leadership.
Added 3 days ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
In the role of Executive Assistant, you will provide administrative and general research support to the SVP, Head of Global Fixed Income and Currencies, and the Fixed Income team in…
Added 3 days ago
VB
Executive Assistant
Vale Base Metals
Toronto, ON
- Full-time
We are currently seeking an Executive Assistant to support two members of Vale Base Metals’ Executive Leadership Team. This is a full-time position located in Toronto, Canada. This role…
Added 3 days ago
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Executive Assistant / Assistante à la Direction
AIP Connect
Toronto, ON
- Full-time
Must have a dedicated, quiet home workspace conducive to handling highly confidential matters
Added 3 days ago
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Senior Executive Assistant
Hays
Toronto, ON
- $95,000 to $105,000 CAD / year
- Full-time
We are partnering with a large, established global organization to recruit an accomplished Senior Executive Assistant who will provide dedicated support to a senior Canadian executive.
Added 3 days ago
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Executive Assistant, GTM Data & Intelligence
Autodesk
Toronto, ON
- Full-time
We’re searching for an experienced Executive Assistant to support our Sr. Director, Go-to-Market (GTM) Data & Intelligence (GDI), and his global team. In this role, you’ll provide…
Added 3 days ago
LB
Executive Assistant
Labatt Breweries of Canada
Toronto, ON
- Full-time
We’re looking for a highly organized, proactive and resourceful Executive Assistant to support four senior leaders across our Commercial organization: VP Marketing, VP Sales, VP Commercial…
Added 3 days ago
TL
Executive Assistant
The Leadership Agency
Toronto, ON
- Full-time
That’s a lot of moving parts, and this role exists to keep all of them moving. As Executive Assistant to the Managing Partner, you’ll be Elizabeth’s right hand: owning her calendar,…
Added 3 days ago
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Executive Assistant
RBC
Toronto, ON
- Full-time
In the role of Executive Assistant, you will provide administrative and general research support to the SVP, Head of Global Fixed Income and Currencies, and the Fixed Income team in…
Added 3 days ago
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Executive Assistant
Navacord
Toronto, ON
- Full-time
Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who…
Added 5 days ago
PP
Executive Assistant
Primary People Group
Toronto, ON
- Full-time
Location: Toronto, In-Office Role, 5 days per week
Added 5 days ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $32 to $36 CAD / hour
- Temporary
Executive Assistant to senior partners, design firm client, East Toronto.
Added 6 days ago
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Executive Assistant to the Founder & CEO
Snaplii
Toronto, ON
- Full-time
As Executive Assistant to the Founder & CEO, your primary responsibility is simple: make the CEO's day run smoother, protect his time, and ensure important things get done.
Added 6 days ago
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Executive Assistant
Hays
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
…collaborative culture. They are seeking a highly experienced Executive Assistant to provide senior-level administrative support to…
Added 6 days ago
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Executive Assistant – CFO/CEO
OttoMate
Bolton, ON
- Full-time
We are seeking a highly organized and detail-oriented Executive Assistant to support the Chief Financial Officer (CFO) and Chief Executive Officer (CEO) of a leading North American…
Added 6 days ago
SL
Executive Assistant, Regulatory Office
Sun Life
Toronto, ON
- Full-time
Candidate must be based in Toronto and able to work from the Toronto office a minimum of two days per week
Added 6 days ago
DT
Office Administrator/ Executive Assistant
Direct Travel
Toronto, ON
- Full-time
…recognition program regionally (collaborates with Schaumburg office executive assistant for…
Added 6 days ago
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Executive Assistant
Adecco
Toronto, ON
- $35 to $40 CAD / hour
- Temporary
Executive Assistant job opening in Toronto, ON (interim)
Added 6 days ago
UW
Bilingual Executive Assistant
Up With Women / Exponenti'elles
Toronto, ON
- Full-time
Reporting to the Director, Operations & Finance, you provide high-level executive support, coordinate organization-wide administrative functions, manage corporate travel, support governance…

AIP Connect

Executive Assistant / Assistante à la Direction

Toronto, ON, Canada
Montreal, QC, Canada

$70,000 - $80,000 a year · Full-time

Apply on jobs.lever.co About employer

Applications open in a new tab.

Job details

Pay: $70,000 - $80,000 a year
Job type: Full-time
Experience: +5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Posting language: English
Posted: Nov 9, 2026

Original job description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

\nExecutive Operations Responsibilities

Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Serve as the primary administrative liaison for the Board of Directors, managing communications, scheduling, and logistics for both virtual and in-person meetings per year.
Lead end-to-end board meeting administration: compile and circulate comprehensive board packets well in advance, track outstanding action items, and record official meeting minutes.
Facilitate formal meeting procedures, ensuring familiarity with parliamentary governance protocols (e.g., quorum tracking, motions, seconding, and formal vote capture).
Coordinate all logistics for in-person board sessions, including room setup, AV/technology coordination, catering, hotel blocks, travel, and attendee amenities.
Oversee and maintain secure governance platforms, document repositories, and confidential records.

Stakeholder Engagement Responsibilities

Coordinate professional engagements with key external partners, leadership teams, and committee members.
Maintain accurate records and contact management within organizational databases.
Flexibly support ad-hoc operational initiatives and leadership priorities as organizational needs evolve.

Experience and Qualifications

+5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Proven experience managing and engaging with board members or shareholder or committees.
Experience with non profit organizations and constituent communication.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and external stakeholders.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Experience with CRM systems, document management platforms and governance-related technology is an asset.
Demonstrated discretion, sound judgment, initiative and commitment to confidentiality.

Competancies

Professionalism
Discretion
Initiative
Attention to detail
Adaptability
Relationship-building
Strong follow-through

Working Conditions

Must have a dedicated, quiet home workspace conducive to handling highly confidential matters.
Flexibility to accommodate evening board meetings scheduled in Eastern Time.
Flexibility for occasional local in-person meetings (in Montreal or Toronto) and limited travel for annual in-person board sessions.

$70,000 - $80,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

Apply on jobs.lever.co About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the President while serving as the primary liaison for the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and facilitating communication with internal and external stakeholders.

Requirements

Candidates must have at least 5 years of progressively responsible executive administrative experience, preferably within a non-profit or board-facing environment. Proficiency in Microsoft 365 and strong interpersonal skills are required, along with the ability to maintain discretion and handle confidential information.

Skills

Calendar management
Governance
Board meeting administration
Executive support
Emotional intelligence
Diplomacy
Microsoft 365
Communication
Project coordination
Confidentiality
Stakeholder engagement
Travel coordination
Expense reporting
Minute taking
Resourcefulness
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Non-profit
Board of Directors
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
CRM
Document Management
Administrative Support
Strategic Coordination
Stakeholder Engagement
Expense Reports
Travel Arrangements
Parliamentary Governance
Confidentiality
Operational Support
Hybrid Work
Bilingualism

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Executive assistant jobs in Vaughan, ON and nearby