OFFICE ASSISTANT - RICHMOND, BC
- Richmond, BC, Canada
Full-time
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Office Assistant - Richmond, BC
Job Type: Full Time - Permanent/Contract
Location: Richmond, BC
Al-Ayn Social Care Foundation Canada (ASCFC) is looking to expand its team and is currently seeking applications from self-motivated and passionate individuals who want to enhance their career in non-profit sector.
About Al-Ayn Social Care Foundation Canada
ASCFC is an independent humanitarian organization that aims to provide the best care to orphans and the needy living below the poverty line. Our efforts have been making a significant difference in the lives of every orphan child that is sponsored through ASCFC. Please visit our website (al-ayn.ca) for the list of all the services and amenities provided to every orphaned child under the care of ASCFC.
About The Role
This role offers you an opportunity to build an exciting long-term career in a reputed non-profit organization and inspire you to support the noble cause of charity. This role has the strong potential for entry to midmanagement level. As part of a successful team, you will play a significant role in the growth and development of the organization and an important part in developing an integrated approach to enhance and improve the outlook of the organization and its workflow.
You must be diligent, honest, hardworking, have a positive attitude and enjoy taking on new assignments and challenges. You must take personal accountability for results, with a strong desire to succeed and must be passionate about building and maintaining trusted relationships with fellow team members within a positive yet fast-paced goal-oriented environment.
Who We Are Looking For
A self-driven highly motivated individual capable of working effectively in a team environment with minimum supervision.
Individual with a proven success of working in a fast-paced office environment.
Exceptional time management skills while dealing with multiple tasks and responsibilities.
Effective communicator at all levels including management.
Problem solver and self-motivated individual with a rapid ability to adapt to changes.
Quick learner with prompt ability to learn new systems and initiatives.
Key Role And Responsibilities
Prepare, Record, monitor and keep track of orphans' sponsorship contracts.
Keep track of monthly/annual orphans sponsorships received and receivable.
Follow up and liaison with donors regarding collection of outstanding donations.
Ensure to keep donation records updated and issuing donation receipts to donors (through our DMS) donors in a timely and efficient manner.
Perform secretarial work including, but not limited to, arrange meetings, take meeting minutes and archive as determined and assigned by management.
Maintain and monitor inventory levels of office supplies and stationery items and reorder the same.
Welcome visitors by greeting them in a courteous polite and professional manner. If applicable, informing appropriate team members about the visitors and directing visitors to them.
Receive incoming phone calls in a professional manner, answering to donor inquiries and/or routing these calls to appropriate department/personnel, as necessary.
Provide excellent customer services to build trusting relationships with a positive goal-oriented manner and approach.
Ensure to keep reception area neat and tidy by complying with organisational procedures, rules, and regulations.
Contribute to team efforts by accomplishing results, goals and targets in an effective and timely manner.
Perform and assist with other duties as determined and assigned by management.
Implement policies and procedures as advised by the management.
Provide support to our team members at events whether on-site or off-site.
Assist with other duties and/or provide support to other team members as and when required.
Exercise due diligence and work with honesty as a team player.
Requirements
1-2 year work experience in an office environment including but not limited to, general office administration functions, maintaining organizational records and files, answering phone calls and emails.
Working experience on Data Base Management System, is an asset.
Working experience on MS Office Suite (MS Word, MS Excel and MS PowerPoint and MS Outlook)
Valid driver’s license is an asset.
Available to work on weekends as and when required.
Genuine interest towards charity and orphan care.
Excellent organizational skills and ability to meet tight deadlines.
Fluency in English and Arabic (speaking, reading and writing) is a must.
To Apply
Please e-mail cover letter and resume to careers@al-ayn.ca. include "Office Assistant\" in the subject line, and address to Syed Gulzar Naqvi. We sincerely thank all applicants; however only those selected for an interview will be contacted. Al-Ayn Canada is an equal opportunity employer committed to diversity and inclusion. Please, no inquiries.
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+1 (905) 401-4072
Commitment to accountability , ethical practices and adherence to strong and comprehensive standards are central to everything we do. We believe in trust, transparency, and responsibility.
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Al-Ayn Social Care Foundation Canada is a registered charity in Canada. Registration No. 76440 9926 RR0001
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More about this job
Responsibilities
Maintain orphan sponsorship contracts and donation records, track payments, follow up with donors, and issue donation receipts. Provide reception and phone support, coordinate meetings and records, manage office supplies, assist at events, and support the team with other assigned duties.
Requirements
Applicants should have 1–2 years of office experience, strong organizational and time-management skills, and the ability to work effectively in a fast-paced team environment. Fluency in spoken, written, and read English and Arabic is required; database management experience and a valid driver's license are assets, and weekend availability may be required.
Skills
- Office Administration
- Record Keeping
- Sponsorship Tracking
- Donation Processing
- Donor Relations
- Database Management
- Microsoft Office
- Time Management
- Organization
- Communication
- Customer Service
- Problem Solving
- Meeting Coordination
- Inventory Management
- Reception
- English And Arabic Fluency
Visa sponsorship
Not detected in the job text
Hiring contact
Syed Gulzar Naqvi
Categories
- Administrative
- Social Services
- Customer Service & Support
Keywords
- Office Administration
- Non-Profit Organization
- Orphan Care
- Charity
- Sponsorship Contracts
- Donation Tracking
- Donor Relations
- Donation Receipts
- Database Management System
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Record Keeping
- File Management
- Meeting Coordination
- Meeting Minutes
- Inventory Management
- Reception
- Customer Service
- Event Support
- English
- Arabic
- Valid Driver's License