Reporting to the Director, Governance, the Manager, Governance Policy and Compliance leads the development, maintenance, implementation, and monitoring of governance policies, procedures, bylaws, and related frameworks. The Manager coordinates governance compliance activities, maintains key corporate records and filings, and advises employees on governance requirements within delegated authority.
The Manager is responsible for the day-to-day administration of the organization’s privacy program within delegated authority. This includes coordinating privacy assessments, responding to privacy requests and concerns, investigating and tracking incidents, maintaining required documentation, and escalating significant risks, breaches, or decisions to the Director.
The position supports assigned Board and Committee governance processes and provides backup for agenda management to help ensure continuity across the governance function.
Classification Position Term
Level 5 – Professional/Manager Permanent, Full time
Know-How
Practical / Technical Knowledge
- A degree in business administration, commerce, public administration, law, or a related field, or an equivalent combination of education and relevant experience.
- At least five years of progressively responsible experience in corporate governance, policy, compliance, privacy, board administration, or a related field, including experience supporting Boards or Committees.
- Experience developing briefing notes, written reports and presentations for a Board audience.
- Knowledge and experience researching, developing and interpreting policies and procedures; summarizing and communicating complex information; and agenda management.
- Highly competent computer skills with Microsoft Word, PowerPoint, Excel, Outlook, Project Management and board portal software.
Planning, Organizing, and Integrating
- Highly organized and detail-oriented, with a demonstrated ability to manage competing priorities, meet commitments, and follow work through to completion.
- Strong initiative and ability to work independently with minimal supervision to meet deadlines and work concurrently on a variety of projects.
- Ability to seek out, manage and influence opportunities for continuous improvement.
- Effective time management skills and the ability to work in an environment with minimal supervision.
- Ability to manage electronic records on various platforms for the Governance business unit.
Communicating and Influencing Skills
- Ability to take initiative and be flexible and responsive to changing priorities and circumstances.
- Strong interpersonal, organization and communication skills – oral and written at the level required for Board and Committee member interaction.
- Team player with a positive and get it done attitude.
- Ability to work with a high level of autonomy and exercise sound judgement in making operational decisions.
- Proven ability to develop and maintain effective and collaborative relationships.
- Ability to mentor and lead through influence in a tightly knit team environment.
Responsibilities
Corporate Governance
- Preparing accurate and concise reports, briefing materials, and presentations that analyze governance issues and apply relevant bylaws, policies, procedures, and legislative requirements.
- Assisting in the annual Board election process and supporting the Returning Officer during annual elections.
- Coordinating the annual board self-assessment process.
- Coordinating the annual review and analysis of the ABmunis, AMSC and APEX Board Member Competency Matrices.
- Preparing and reviewing the Terms of References to ensure they are up-to-date and meet best practices.
- Coordinating the appointments to ABmunis Boards and Board Committees.
- Coordinating the appointments of ABmunis and AMSC representatives to external committees.
- Coordinating the annual board transition process.
- Coordinating and preparing materials for board orientation sessions.
- Coordinating and participating in the employee orientation process as it relates to Corporate Planning and Governance functions (includes Policies & Procedures, Agenda Management and Corporate Planning information).
- Filing notice of change for departing Board and Committee members with Service Alberta, Corporate Registrations, etc.
- Maintaining corporate minute books and key corporate documents.
- Acting as a backup to the Board and Committee Manager position.
- Any other duties as may be required as part of the Corporate Governance team.
Governance Compliance
- Monitoring compliance with governance bylaws, policies, procedures, terms of reference, filing requirements, and assigned legislative obligations.
- Maintaining a schedule of compliance requirements, owners, deadlines, and completion status.
- Identifying gaps, overdue requirements, or inconsistent practices and report them to the Director.
- Supporting the development of corrective actions and monitor completion.
- Coordinating required governance filings and annual returns.
- Maintaining evidence of required reviews, approvals, filings, and other compliance activities
Governing Documents
- Developing, communicating and maintaining governance policies, procedures and bylaws.
- Coordinating the review and update of Board policies and procedures.
- Maintaining the policy and procedure inventory and tracking review dates.
- Assisting staff with policy and procedure development, revisions, and formatting.
- Coordinating the approval process and ensuring approved documents are properly recorded and communicated.
- Maintaining current versions of policies and procedures and ensuring outdated versions are archived.
Privacy Management
- Developing, implementing and maintaining privacy framework including policies and procedures.
- Working with Senior Management and the Project Management Office to complete Pre Privacy Impact Assessment (PPIA) and Privacy Impact Assessment (PIA)s for new initiatives, and software implementations.
- Working with Senior Management in responding and dealing with privacy concerns, privacy requests and breaches.
- Monitoring internal privacy concerns and external requests or concerns.
- Investigating and tracking incidents and breaches.
- Ensuring the organization has and maintains appropriate privacy and confidentiality consents, and authorization forms.
- Serves as the Privacy Officer for ABmunis.
Work Conditions
- Interacts with employees, managers and Board and Committee Members.
- Involved with highly time-sensitive work that requires a high level of accuracy.
- Some travel may be necessary.
- Ability to attend and conduct presentations.
