Executive assistant jobs in Vaughan, ON and nearby

Within 25 km

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Added 23 days ago
HP
Executive Assistant
Hariri Pontarini Architects
Toronto, ON
- Full-time
Hariri Pontarini Architects is seeking an experienced, highly organized and discreet Executive Assistant to provide dedicated support to the two Founding Partners and supplementary support…
Added 23 days ago
H
Executive Assistant to Managing Partner
Hays
Toronto, ON
- Full-time
Hybrid working with only 2 days per week in the office
Added 23 days ago
HR
Medical Affairs Project Coordinator & Executive Assistant to Chief of Staff
Humber River Health
Toronto, ON
- Other
Right now we are looking for a Medical Affairs Project Coordinator and Executive Assistant to Chief of Staff.
Added 23 days ago
S
Executive Assistant, Global Transaction Banking Operations
Scotiabank
Toronto, ON
- Full-time
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 23 days ago
CI
Executive Assistant and Office Administrator
CNA Insurance
Toronto, ON
- Full-time
The Executive Assistant & Office Administrator is responsible for supporting their assigned executives and is the primary point of contact for employees, visitors, vendors, and external…
Added 24 days ago
U
Marketing Executive Assistant
U-Haul
Toronto, ON
- Full-time
If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company’s Marketing Company Presidents. As the right hand of the marketing company…
Added 24 days ago
C
Executive Assistant
Confidential
Toronto, ON
- Full-time
…with the ability to manage complex priorities and anticipate executive needs. This position requires strong executive presence, sound judgment, and the confidence to work independently with…
Added 24 days ago
Executive Assistant
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 24 days ago
J
Executive Assistant
Jagger
Toronto, ON
- $100,000 to $120,000 CAD / year
- Full-time
We’re hiring an Executive Assistant to support a Founder/CEO operating across multiple businesses and investments.
Added 24 days ago
CT
Executive Assistant
Canadian Tire Corporation
Toronto, ON
- Full-time
The Executive Assistant will provide administrative, managerial and organization assistance to the Chief Information & Technology Officer, as well as team support to other Technology…
Added 24 days ago
AA
Executive Assistant to the Executive Team
Alphabyte AI
Woodbridge, ON
- Full-time
- Experience as an Executive Assistant (EA) to a founder, partner or senior executive is a strong asset. So is proposal or bid coordination, especially for public-sector clients.
Added 24 days ago
A
Executive Assistant to the Executive Team
Alphabyte
Woodbridge, ON
- Full-time
- Experience as an Executive Assistant (EA) to a founder, partner or senior executive is a strong asset. So is proposal or bid coordination, especially for public-sector clients.
Added 24 days ago
RT
Executive Assistant
Raising The Village
Toronto, ON
- Full-time
The Executive Assistant (EA) plays a key role in enabling the effectiveness of Raising The Village’s Founder and CEO, providing trusted executive, administrative, and operational support in…
Added 24 days ago
CI
Executive Assistant, Integrated Strategies (6-month Contract)
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Integrated Strategies, you will provide high-quality administrative support to senior leaders and the broader team within CPP Investments’ Office of the Chief…
Added 24 days ago
CI
Executive Assistant, Integrated Strategies (6-month Contract)
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Integrated Strategies, you will provide high-quality administrative support to senior leaders and the broader team within CPP Investments’ Office of the Chief…
Added 24 days ago
CC
Executive Assistant
Career Connections Canada Inc.
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
Preparation and processing of confidential material related to overall business plans, financial statements, organization changes, executive appointments, etc.
Added 26 days ago
Assistant Corporate Secretary
Blue Moon Metals
Toronto, ON
The Assistant Corporate Secretary plays a critical role in supporting corporate governance, board administration, and legal operations. This position is responsible for coordinating board…
Added 27 days ago
B
Executive Assistant
BDO
Toronto, ON
- Full-time
BDO Canada LLP is looking for a Executive Assistant in our Toronto location. This is a replacement role and presents an excellent opportunity to contribute to a well-established practice…
Added 27 days ago
B
Executive Assistant, Advisory
BDO
Toronto, ON
- Full-time
BDO Canada LLP is looking for an Executive Assistant in our Toronto or Ottawa offices. This is a new role and presents an excellent opportunity to contribute to a well-established practice…
Added 27 days ago
M
Executive Assistant to the Chief Strategy, Planning, and Partnerships Officer
Metrolinx
Toronto, ON
- Full-time
This role is an in‑office position (5 days per week) based at our 97 Front Street Location
Added 27 days ago
CF
Executive Assistant
Canadian Football League
Toronto, ON
- Full-time
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide dedicated support to our Deputy Commissioner and our Chief Financial Officer. The incumbent…
Added 27 days ago
HO
Constituency Assistant - Events and Outreach
House of Commons (Canada) / Chambre des communes (Canada)
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
…community-minded individual to join the team as a Constituency Assistant – Events and Community…
Added 27 days ago
WF
Constituency Assistant - Events and Outreach
Working for a Member of Parliament / Travailler pour un(e) député(e)
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
…community-minded individual to join the team as a Constituency Assistant – Events and Community…
Added 27 days ago
A
Executive Assistant
Altis
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Location: Toronto, ON | Fully On-site, 5 days per week
Added 27 days ago
NH
Executive Assistant
North Horizon
Toronto, ON
- $60,000 to $75,000 CAD / year
- Contract
We're looking for an Executive Assistant to be a trusted right hand to our senior leadership team. You'll manage complex calendars, anticipate needs, and keep our leaders focused on their…

Altis

Executive Assistant

Toronto, ON, Canada

$90,000 to $110,000 CAD / year · Full-time

Apply on LinkedIn About employer

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Job details

Pay: $90,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Nov 15, 2026
Experience: 3–5+ years of executive administrative experience supporting senior leaders, ideally multiple executives.
Posting language: English
Posted: Oct 16, 2026

Original job description

Location: Toronto, ON | Fully On-site, 5 days per week

Salary: $90,000–$110,000 CAD annually

Language: Excellent written and verbal English communication skills

Employment Type: Permanent, Full-Time

Background Check Requirement: Criminal record, credit and social media screening

About the Opportunity

Altis Recruitment is partnering with a leading global financial services organization to find a proactive, polished Executive Assistant to support senior finance executives and their broader team. This is an exciting opportunity for someone who thrives in a fast-paced corporate environment, anticipates needs and takes pride in keeping everything running smoothly.

You'll work closely with senior leaders and global stakeholders, coordinating priorities across multiple time zones while ensuring executives are prepared, organized and supported. You'll join a collaborative, professional team that values discretion, initiative and exceptional attention to detail.

What's In It for You

Competitive salary of $90,000–$110,000
Exposure to senior leadership within a respected global organization.
A supportive team environment with structured onboarding and training.
Opportunities to develop your executive support expertise and build a long-term career.

Your Responsibilities

You'll manage complex executive calendars, coordinate meetings across time zones and proactively resolve scheduling conflicts.
You'll arrange domestic and international travel, preparing detailed itineraries and managing last-minute changes.
You'll process expenses for senior executives and the broader team, ensuring accuracy and timely submissions.
You'll prepare, update and proofread PowerPoint presentations, reports and executive materials, including financial information.
You'll coordinate meeting logistics, agendas, briefing documents and stakeholder communications.
You'll anticipate executive needs, prioritize competing requests and independently manage administrative responsibilities.
You'll support team events, onboarding activities and confidential administrative matters.

Skills and Qualifications

3–5+ years of executive administrative experience supporting senior leaders, ideally multiple executives.
Experience in financial services, investments, accounting or a similarly professional corporate environment is an asset.
Advanced proficiency in Microsoft Outlook, PowerPoint, Excel and Word.
Strong experience managing complex calendars, international travel and executive expenses.
Excellent organizational skills, attention to detail and confidence working with financial information.
Polished communication skills, sound judgment and the ability to remain composed under pressure.
A proactive, resourceful approach with the confidence to take initiative and work independently.

Note from the Hiring Manager

"We're looking for someone who thinks ahead, takes ownership and genuinely enjoys supporting a busy team. Someone who pays attention to the little details, asks thoughtful questions and brings a positive, can-do attitude every day."

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage senior executives’ complex calendars, meetings, travel, expenses, and communications, coordinating priorities across time zones. Prepare and proofread executive materials, support team events and onboarding, and handle confidential administrative matters.

Requirements

Requires 3–5+ years of executive administrative experience supporting senior leaders, ideally in a professional corporate or financial services environment. Candidates should have advanced Microsoft Office skills, experience with complex calendars, international travel and expenses, and strong organization, communication, judgment, and attention to detail.

Skills

Executive Calendar Management
Meeting Coordination
Domestic And International Travel Coordination
Expense Processing
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Microsoft Word
Presentation And Report Preparation
Financial Information Handling
Stakeholder Communication
Organization
Attention To Detail
Discretion
Prioritization
Independent Initiative

Benefits

Competitive Salary
Exposure To Senior Leadership
Supportive Team Environment
Structured Onboarding And Training
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Financial Services
Executive Calendar Management
Meeting Coordination
Time Zone Coordination
International Travel
Travel Itineraries
Expense Processing
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Microsoft Word
Financial Information
Executive Presentations
Reports
Stakeholder Communications
Meeting Agendas
Briefing Documents
Confidential Administration
Team Events
Onboarding
Criminal Record Screening
Credit Screening
Social Media Screening

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