Office administrator jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 1 month ago
RB
Bilingual Client Implementation Officer
Royal Bank of Canada
Vancouver, BC
- Full-time
Added 1 month ago
1
Office Manager - Studio Dental Fairview Mall
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
The team at Studio Dental Fairview are looking for a passionate, hard-working Office Manager on a full-time basis. The ideal Office Manager for our team would be excited to develop and…
Added 1 month ago
Office Manager/Administrative Assistant
PBS Systems
BC
The Office Manager/Administrative Assistant is responsible for overseeing the day-to-day administrative and operational functions of the office. This role ensures efficient office…
Added 1 month ago
Office Manager/Administrative Assistant
PBS Systems
BC
The Office Manager/Administrative Assistant is responsible for overseeing the day-to-day administrative and operational functions of the office. This role ensures efficient office…
Added 1 month ago
AG
Office Coordinator
AME Group
Vancouver, BC
- $55,000 to $68,000 CAD / year
- Full-time
We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver…
Added 1 month ago
TA
Office Administrator (Full time contract) - Richmond (1026)
Trail Appliances Ltd.
Richmond, BC
- Full-time
- Contract
As an Administrator you will work very closely with customers and the showroom teams. In this role you will be 50% customer facing and 50% completing administration functions.
Added 1 month ago
R
Bilingual Client Implementation Officer
RBC
Vancouver, BC
- Full-time
Added 1 month ago
ID
Front Office Manager
IPI Delta Kamloops
Kamloops, BC
- $60,000 to $65,000 CAD / year
- Full-time
We are seeking a Front Office Manager to lead our Front Office team and oversee the daily operation of guest-facing services. In this role, you will drive team performance and be…
Added 1 month ago
Administrative Coordinator
Premier Project Consultants Ltd.
Kitchener, ON
We are seeking a highly organized, detail-oriented and tech-savvy Administrative Coordinator to support our project and office teams.
Added 1 month ago
E
Office Administrator
EllisDon
Toronto, ON
- Full-time
You As An Office Administrator, Facilities Services Will
Added 1 month ago
M
Senior Rail Corridor Planning Officer - 6 Month Contract
Metrolinx
Canada
- Full-time
Added 1 month ago
TF
Administrative Coordinator II
Thermo Fisher Scientific
Whitby, ON
- Full-time
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Added 1 month ago
TT
Responsable de bureau / Office Manager
Transformer Table
Montreal, QC
- $50,000 to $80,000 CAD / year
- Full-time
Maîtrise de Microsoft Office / Google Workspace
Added 1 month ago
CO
Court Liaison Officer (Permanent Part-Time) (26-072) - External Closes Oct 23/26
City of Campbell River
Campbell River, BC
- Part-time
Added 1 month ago
RJ
Office Administrator
Raymond James Ltd.
Waterloo, ON
- Full-time
What you must have:
Added 1 month ago
UP
Administrative Coordinator/Audit Assistant
Unified Procurement Services Team (UPST)
NB · Chiasson Office, NB
- Full-time
Categories: Business & Financial Services, Administrative & Office Support, Internal Audit
Added 1 month ago
RJ
Office Administrator
Raymond James
Waterloo, ON
- Full-time
What you must have:
Added 1 month ago
Office Administrator
Price Industries Limited
Elizabethtown-Kitley, ON · Vaughan, ON
The Office Administrator plays a key role in supporting the day-to-day operations of the branch. This position serves as the administrative hub of the office, providing support across…
Added 1 month ago
TO
Administrative Coordinator - Transportation & Fleet
Town of Whitchurch-Stouffville
Whitchurch-Stouffville, ON
- $76,178 to $92,682 CAD / year
- Full-time
Valid Ontario Class “G” Driver’s License in good standing, must have own vehicle (subject to annual driver’s abstract)
Added 1 month ago
EJ
Branch Office Administrator
Edward Jones
Airdrie, AB
- Full-time
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients…
Added 1 month ago
R
Office Administrator
Ryan
Calgary, AB
- Full-time
The Office Manager plays a key role in ensuring the day-to-day administrative operations of the office run smoothly and efficiently.
Added 1 month ago
R
Office Administrator
Ryan
Calgary, AB
- Full-time
The Office Manager plays a key role in ensuring the day-to-day administrative operations of the office run smoothly and efficiently.
Added 1 month ago
VC
Executive Assistant/Office Coordinator
Vancouver Coastal Health
Vancouver, BC
- $32.44 to $46.64 CAD / hour
- Full-time
Come work as an Executive Assistant/Office Coordinator with Vancouver Coastal Health (VCH)!
Added 1 month ago
GG
office manager
Galaxy Granite
Calgary, AB
- Full-time
Oversee and co-ordinate office administrative procedures
Added 1 month ago
CI
Test Administrator (Psychological Assessments)
Calian in Space & Technology
Fredericton, NB
- Temporary
We are looking for a Test Administrator to manage testing for small to medium sized groups of individuals at a variety of locations across the city. This role will involve preparing testing…

AME Group

Office Coordinator

Vancouver, BC, Canada

$55,000 to $68,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $68,000 CAD / year
Job type: Full-time
Experience: Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position Details

We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver office operates efficiently and maintains a professional, organized, and welcoming environment for team members, clients, and visitors. The role coordinates routine office administration, workplace resources, and office services, working independently within established processes and in close collaboration with the Vancouver Office Manager.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

Front Desk & Office Administration

Serve as the primary contact for reception and general office inquiries, welcoming visitors and directing them to the appropriate team members.
Answer and direct phone calls, coordinate courier services, and manage incoming and outgoing mail.
Coordinate meeting room bookings, room setup, and meeting support requirements.
Maintain office records, contact lists, reception procedures, and relevant team member information, handling personal information with discretion.
Provide document preparation, data entry, filing, and other administrative support related to Vancouver office operations.
Support Vancouver onboarding and offboarding activities in coordination with People & Culture and IT, including access cards, workstation readiness, office orientation, and equipment return coordination.

Office Operations

Maintain a tidy, organized, and professional office environment, including reception, meeting rooms, kitchens, and shared spaces.
Maintain office and kitchen supplies, monitor inventory levels, and coordinate replenishment as required.
Coordinate routine interactions with office vendors and service providers, submit building and maintenance requests through property management systems, and follow up on outstanding issues.
Liaise with IT regarding office equipment, meeting room technology, and workplace support requirements.
Collaborate with the Office Manager to support office operations and workplace needs.

Health and Safety

Serve as the Vancouver office contact for Health & Safety activities, coordinate assigned actions, and report workplace hazards or concerns through the appropriate channels.
Act as the designated Fire Warden, completing required training and supporting emergency preparedness, evacuation drills, and the safe evacuation of team members and visitors.
Maintain emergency supplies, information, and workplace postings as required.

Office Events and Team Member Experience

Assist with planning and delivering Vancouver office events, including anniversary celebrations, winter and summer parties, and other team engagement activities.
Coordinate event logistics, vendor communications, invitations, registrations, catering, and on-site support.
Coordinate Lunch & Learn sessions and other internal meetings and events for the Vancouver office.
Support local recognition activities, including welcome and birthday initiatives.

Key Skills

Strong organizational, problem-solving, and attention-to-detail skills.
Excellent written and verbal communication skills.
Strong customer service skills and a commitment to providing a positive experience for team members, clients, and visitors.
Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
Ability to work independently within established processes while collaborating effectively with others.
Demonstrated discretion, professionalism, and ability to maintain confidentiality.
Ability to identify issues, exercise sound judgment, and escalate non-routine matters appropriately.
Strong follow-through and commitment to completing assigned tasks.

Qualifications and Experience

Diploma or certificate in Business Administration, Office Administration, or a related field is preferred.
Typically, 2+ years of experience in office administration, office coordination, workplace coordination, executive support, or a similar role.
Experience coordinating meetings, events, and administrative processes.
Experience supporting multiple teams, service areas, and competing priorities in a professional office environment.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.

We Offer:

Competitive pay
Vacation starting at 3 weeks
Comprehensive health and dental benefits
Flexible work options
Employee & Family Assistance Program (EFAP)
RRSP matching
Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide reception, administrative, and workplace support to keep the Vancouver office organized, welcoming, and operating efficiently. Coordinate office services, supplies, onboarding and offboarding support, health and safety activities, emergency preparedness, and local events.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related field is preferred, along with typically 2 or more years of relevant office or workplace coordination experience. Candidates should have experience coordinating meetings, events, and administrative processes, be proficient with Microsoft 365, and demonstrate strong organization, communication, customer service, discretion, and follow-through.

Skills

Organization
Problem-Solving
Attention To Detail
Written Communication
Verbal Communication
Customer Service
Time Management
Adaptability
Independent Work
Collaboration
Discretion
Confidentiality
Sound Judgment
Task Follow-Through
Event Coordination
Microsoft 365

Benefits

Competitive Pay
Vacation Starting At 3 Weeks
Comprehensive Health And Dental Benefits
Flexible Work Options
Employee And Family Assistance Program
RRSP Matching
Potential Shareholder Opportunity

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Coordination
Reception
Front Desk
Administrative Support
Workplace Coordination
Meeting Coordination
Event Planning
Vendor Coordination
Courier Services
Mail Management
Document Preparation
Data Entry
Filing
Onboarding
Offboarding
People And Culture
IT Support
Office Supplies
Property Management Systems
Health And Safety
Fire Warden
Emergency Preparedness
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint
Engineering Services

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office administrator jobs in Canada

Bilingual Client Implementation Officer

Office Manager - Studio Dental Fairview Mall

Office Manager/Administrative Assistant

Office Manager/Administrative Assistant