The Talent Acquisition Administrator provides administrative and recruitment support to the Talent Acquisition team and assists with the coordination of hiring activities across the organization. This role is responsible for supporting recruitment processes, maintaining recruitment records, coordinating interviews, assisting with onboarding activities, and ensuring a positive candidate experience throughout the hiring process.
This is a fully in-office position that works closely with hiring managers, candidates, and the Human Resources team to support recruitment efforts across the organization.
Responsibilities
- Coordinate interviews, assessments, and candidate communications throughout the recruitment process.
- Maintain candidate, requisition, and recruitment records within the Applicant Tracking System (ATS).
- Post and manage job advertisements across job boards, social media platforms, company websites, and educational institution career portals.
- Coordinate and facilitate weekly new hire orientation sessions to ensure a seamless onboarding experience.
- Own recruitment activities for full-time, internship, co-op, and new graduate hiring programs.
- Coordinate onboarding activities, offer documentation, background checks, and other pre-employment requirements.
- Assist with resume screening, candidate tracking, and recruitment administration.
- Manage the end-to-end booking and coordination of recruitment events, including career fairs, networking events, and campus engagement activities.
- Prepare recruitment reports and ensure recruitment documentation remains accurate and up to date.
- Respond to candidate inquiries and provide administrative support to the Talent Acquisition and Human Resources teams.
Qualifications
- Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field.
- 1-3 years of experience in recruitment coordination, human resources administration, or a related administrative role.
- Experience with Applicant Tracking Systems (ATS), campus recruitment, co-op programs, or internship hiring is considered an asset.
- CHRP designation or working toward a designation is considered an asset.
- Strong organizational, communication, and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment.
- High attention to detail and ability to maintain confidentiality.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
- Strong problem-solving skills and ability to work independently and collaboratively.
Working Conditions
- This position is based full-time in the office.
- Standard business hours are Monday to Friday, with occasional flexibility required to support recruitment activities and events.
- Frequent use of computers, video conferencing platforms, Applicant Tracking Systems (ATS), and other recruitment technologies.
- Regular interaction with candidates, hiring managers, educational institutions, and external stakeholders.
- Occasional attendance at career fairs, networking events, campus recruitment activities, and industry events may be required.
Come Build Your Career at Amico
Amico delivers complex and impactful infrastructure projects that help communities grow, move and thrive. From highways and bridges to transit and residential and commercial environments, our work strengthens Ontario’s communities and helps build a more connected future.
As a Canadian-owned and operated construction company, Amico brings together expertise in general contracting, civil engineering and road building to deliver projects of significant scale and complexity. Through careful planning, innovative thinking and disciplined execution, we work alongside our clients and partners to create infrastructure that will serve communities for generations.
At Amico, our people are at the heart of our success. As one of Canada’s Best Managed Companies, we are proud to be recognized for the strength of our leadership, culture and commitment to continuous improvement. We foster a collaborative, inclusive and performance-driven environment where employees are empowered to contribute their expertise, take on meaningful challenges and continue developing their careers.
Amico fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply, including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We also recognize that experience and potential are not always reflected by a checklist. If you are excited about this opportunity but do not meet every listed requirement, we encourage you to apply as your skills, perspective and experience may make you a strong fit for this role or another opportunity.
While Amico utilizes Artificial Intelligence to assist in our recruitment process, all final hiring decisions are made entirely by members of our team.
We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. By implementing the requirements of the ACA and its applicable regulations, we will provide appropriate accommodation upon request throughout the interview and hiring process. If you require accommodation, please contact Lujain.safadi@amico.build, and we will work with you to support your individual needs.
We thank all applicants for their interest. However, only those selected for an interview will be contacted.
Strictly no third party resumes accepted.
