Job Identification
- Organization: All Saints Parish, Archdiocese of Halifax-Yarmouth
- Reports to: Pastor
- Status: Full-Time - Maternity Leave Coverage (November 2026 - June 2027)
- Location: Onsite - All Saints Parish Office, Amherst NS
Job Summary
Operating with a high degree of independence and confidentiality, the Operations Coordinator is the first point of contact for those calling or stopping by the office of All Saints Parish, and also is responsible for the day-to-day coordination, daily management of buildings, administration, and finance activities. The individual is responsible for creating a welcoming environment in part through encouraging and nurturing volunteers
Responsibilities And Duties
Office Administration
- Develop and coordinate all office administrative functions and schedule activities related to parish facilities, including routine inspections and maintenance activities, rental of space for events such as funerals, weddings, other special parish activities.
- Support the Pastor, Parish Life Coordinator, Archdiocese Bookkeeper, support staff and volunteers
- Manage the replenishments of church and office supplies; preparation of paperwork, event tracking process, preparation of certificates, mail and filing management
- Develop and implement plans (administrative processes and systems) and report on progress
- Develop an online system for office bookings for parish buildings
- Complete purchase orders and finalize procurement of all purchases
Parish Maintenance
- Manage contracts, leases, and relationships with tenants (apartments, rectory and others)
- Coordinate Health and Safety requirements
- Develop and maintain an access system and protocols for the access and security of all buildings
- Develop processes to deal with unforeseen infrastructure issues and emergencies quickly and efficiently
Responsible Ministry
- Provide support to various ministries, including Outreach, Family Faith Formation, Alpha.
- Primary liaison for the Parish Hospitality ministry
- Serve as the Parish coordinator for the Diocesan Responsible Ministry Protocol.
Position Relationships
The Operations Coordinator will have considerable scope for innovation and creativity in all aspects of the position, within the context of the vision and mission of All Saints Parish. The Operations Coordinator will work from All Saints Parish Central Office at the Holy Family Church Building in Amherst, NS.
Qualifications
- A minimum of 3 years of related proven work experience
- Strong interpersonal skills with an outstanding level of integrity that will gain trust and respect of staff, parishioners and community members
- Demonstrate organizational skills, and the ability to effectively prioritize in a multi-task environment
- Problem solving; ability to resolve complex issues and unforeseen obstacles quickly and efficiently
- Strong verbal and written communication skills
- Experience with managing staff, volunteers, and assigned budget
- Completion of a related post-secondary program (administrative or financial or project management or equivalent)
- Advanced knowledge of Microsoft office Suite of programs
- Meet the Archdiocese Responsible Ministry protocols; clear criminal background check and vulnerable sector check
- Comfortable working in a prayerful Catholic environment.
