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Post End Date:
September 30, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)
About the Role:
Reporting to the Manager, Clinical Operations, the Nursing Clinical Assistant provides administrative coordination for clinical education activities within the Nursing program. The Nursing Clinical Assistant supports Clinical Nursing Instructor (CNI) hiring and onboarding, regulatory and preceptor administration, clinical data reporting, and established placement workflows. The incumbent maintains accurate records, quality improvement structures, coordinates routine communications with students and external bodies, and escalates clinical issues, policy, compliance, or placement decisions to the appropriate program lead.
The Nursing Clinical Assistant will:
Coordinate the administrative components of CNI recruitment, including interview scheduling, registration verification against established requirements, distribution and hiring, onboarding, and maintenance of candidate records;
Process approved CNI staffing changes, including absences and call-ins, make-up shifts, replacement assignments, and contract amendments, ensuring information is communicated and recorded accurately;
Respond to routine CNI questions concerning established administrative processes and direct clinical, employment, policy, or collective agreement matters to the appropriate resource;
Administer established student re-entry processes, including coordinating payment information, monitoring completion of required steps, and maintaining supporting records;
Coordinate routine correspondence and document exchange with the College of Nurses of Ontario (CNO), maintain records of submissions and responses, and escalate matters requiring interpretation or professional judgment;
Review data for completeness and consistency, conduct routine analysis, identify trends or discrepancies, and prepare summaries, tables, and reports for program leadership;
Provide administrative support for clinical placement processes as required, including data entry, document collection, status tracking, scheduling support, and maintenance of placement records;
Collaborate with Nursing program staff, faculty members, University departments, and external partners to obtain information, resolve routine administrative issues, and support established timelines.
Key Skills and Experience:
Experience in administration or program coordination, preferably in a post-secondary, healthcare, clinical education, or similarly regulated environment;
Experience coordinating records, schedules, hiring or onboarding processes, and confidential information;
Knowledge of administrative practices and the ability to learn University, Nursing program, clinical placement, and regulatory processes;
Proficiency with office productivity software, spreadsheets, databases, survey tools, and web-based information systems;
Ability to extract, organize, validate, and analyze data and prepare clear, accurate reports and summaries;
Strong customer-service and interpersonal skills when working with students, instructors, faculty, staff, regulatory bodies, and external partners;
Preferred or Asset Skills:
Experience with clinical education administration, CNO-related processes, data reporting, survey tools, or placement systems is an asset.
Salary and Total Rewards:
*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.
We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.
Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.
We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact [email protected] if you require a disability related accommodation so we can ensure your participation needs are met.
Brock University does not use AI Technology at any stage of the recruitment process.
We appreciate all applications received. Candidates that are selected for an interview will be contacted.
Learn more about Brock University by visiting www.brocku.ca.
