Office administrator jobs in Canada

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Added 1 month ago
EE
Project & Office Administrator
Edison Engineers
London, ON
- Full-time
A hybrid work environment, with at least three days per week in the London office
Added 1 month ago
JD
Dental Office Manager
Jacksonport Dental
Calgary, AB
- Full-time
Minimum 5-10 years of dental office experience required
Added 1 month ago
OC
Facilities and Office Coordinator
Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario
Toronto, ON
- $60,480 to $75,600 CAD / year
The Facilities and Office Coordinator, under the direction of Manager, Facilities & Building Services is responsible for supporting the daily operation, maintenance, safety, and…
Added 1 month ago
H
Office Manager / EA (Construction Company)
Hays
Richmond Hill, ON
- $65,000 to $78,000 CAD / year
- Full-time
This is an IN OFFICE role 5 days per week
Added 1 month ago
R
Legal File & Administrative Coordinator
RemotePeople
Vancouver, BC
- $48,000 to $59,000 CAD / year
- Full-time
…Legal File & Administrative Coordinator to join its Vancouver office. This is a great entry point into legal support work, offering exposure to a broad range of file management, billing,…
Added 1 month ago
HA
Office Administrator, Hugel Canada
Hugel Aesthetics
Toronto, ON
- Full-time
The Office Administrator is responsible for the day-to-day administrative and operational support of the Canadian office, ensuring a smooth, organized, and professional workplace. This role…
Added 1 month ago
HT
Receptionist / Office Coordinator
High Tide
Calgary, AB
- Full-time
Be the welcoming face of High Tide Inc.’s corporate office in Calgary, AB
Added 1 month ago
EK
Office Manager
Earls Kitchen + Bar
Mississauga, ON
- $19 to $22 CAD / hour
- Part-time
Our Office Manager is a person who enjoys providing a high level of confidential administrative and personal support to the management team and to our partners. They are willing to assist…
Added 1 month ago
NF
Administrative Technician – Absence Management NFSB2026-027-137
New Frontiers School Board / Commission scolaire New Frontiers
Châteauguay, QC
- $27.78 to $37.08 CAD / hour
- Internship
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Added 1 month ago
M
Coordinateur(trice) des services administratifs - Administrative Services Coordinator
Moneris
Montreal, QC
- Full-time
Maîtrise des logiciels de la suite Microsoft Office (Word, Excel et Outlook).
Added 1 month ago
AR
Bilingual Office Administrator
Atlas-Apex Roofing Inc.
Ottawa, ON
- Full-time
Facilitating new employee orientations, client specific training, and office/warehouse safety inspections
Added 1 month ago
N
Office Manager
Nelnet
Mississauga, ON · CAN - MISSISSAUGA
- Full-time
We are seeking a highly organized, solutions-oriented Office Manager who brings a strong blend of facilities management and executive-level administrative support. In this role, you’ll be…
Added 1 month ago
W
Administrative Coordinator (Divisional Planning, Coordination & Support Services)
WorkSafeBC
Richmond, BC
- Full-time
…Coordination & Support Services at WorkSafeBC in our Richmond head…
Added 1 month ago
BC
EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR
BST Canada Ltd
Toronto, ON
- Full-time
Champagne Centre is seeking an organized and dependable Executive Assistant/Office Administrator to provide administrative support to the President while coordinating the day-to-day…
Added 1 month ago
SP
People & Office Coordinator
Solar Provider Group
Toronto, ON
- Full-time
Residence within reasonable commuting distance of Liberty Village, Toronto, and availability to work in the office four days per week
Added 1 month ago
CG
Office Manager Assistant, Full time seasonal
Compass Group Canada
Sudbury, ON
- Full-time
Keep track of inventory and work with supply vendors to ensure a well-stocked office
Added 1 month ago
TB
Reception & Administrative Coordinator
The Butcher Shoppe
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
…and at the front door. The role runs the front desk and daily office administration, and works alongside the order desk, the team of approximately 20 that takes every order across both…
Added 1 month ago
H
Office Manager Assistant, Full time seasonal
Havergal
Sudbury, ON
- Full-time
Keep track of inventory and work with supply vendors to ensure a well-stocked office
Added 1 month ago
CH
Medical Office Administrator
CBI Health
Calgary, AB
- Full-time
Full-Time Medical Office Administrator - Momentum Health Creekside, Calgary.
Added 1 month ago
TB
Reception & Administrative Coordinator
The Butcher Shoppe
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
…and at the front door. The role runs the front desk and daily office administration, and works alongside the order desk, the team of approximately 20 that takes every order across both…
Added 1 month ago
FH
Assistant Front Office Manager
Fairmont Hotels & Resorts
Jasper, AB
- Full-time
Must possess a professional presentation · Must possess strong interpersonal and problem-solving abilities
Added 1 month ago
SS
Office Manager
Sienna Senior Living
Barrie, ON
- Part-time
…accountability, community, and caring to life. In this capacity, the Office Manager plays a crucial role of the day-to-day administrative functions and processes at a Long Term Community or…
Added 1 month ago
K
Entry Level Field/Office Coordinator/Engineer - Eastern Canada District - 2027
Kiewit
Oakville, ON
- Full-time
The candidate must have a strong work ethic
Added 1 month ago
K
Entry Level Field/Office Coordinator/Engineer - Eastern Canada District - 2027
Kiewit
Toronto, ON
- Full-time
The candidate must have a strong work ethic
Added 1 month ago
G
Entry Level Field/Office Coordinator/Engineer - Ganotec - 2027
Ganotec
Toronto, ON
- Full-time
The candidate must have a strong work ethic

BST Canada Ltd

EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 29, 2027
Experience: 3–5 years of experience in an administrative, office coordination, executive support or similar role
Posting language: English
Posted: Sep 30, 2026

Original job description

EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Champagne Centre is seeking an organized and dependable Executive Assistant/Office Administrator to provide administrative support to the President while coordinating the day-to-day administrative needs of the office.

This is a hands-on administrative role supporting the Executive while coordinating the day-to-day administrative needs of the office. The role combines executive support, meeting and travel coordination, vendor and invoice administration, and office coordination.

Champagne Centre is a professional medical centre providing a welcoming, well-organized environment for patients, healthcare professionals, tenants and visitors. The Centre is owned by BST Canada, a growing real estate investment and development company with an entrepreneurial, hands-on approach to creating value across its portfolio.

Why Join Champagne Centre?

Join a growing organization supported by an international group with a 50-year legacy, while working closely with a collaborative and entrepreneurial Canadian team.

This is a highly visible role with broad responsibility and the opportunity to work closely with senior leadership and a wide range of internal and external stakeholders.

For someone who enjoys being organized, taking ownership and keeping people, information and priorities moving forward, this is an opportunity to make a visible contribution every day.

About the Career Opportunity

The Executive Assistant/Office Administrator will provide administrative and office support across the organization.

Administrative and Executive Support

Manage and maintain the Executive's calendar and schedule
Coordinate meetings, appointments, conference calls and other commitments
Coordinate travel arrangements, accommodations and transportation as required
Prepare meeting agendas, presentations and supporting materials
Prepare correspondence, letters, memos, emails and other communications
Manage incoming and outgoing phone and email communication

Meeting Coordination and Follow-Through

Coordinate meeting rooms, technology, refreshments, materials and other logistics
Attend meetings as required and prepare accurate meeting minutes
Document decisions, action items, responsibilities and deadlines
Communicate follow-up requirements to relevant parties
Track outstanding action items and follow up as required
Maintain organized meeting records and materials

Office Administration

Coordinate the day-to-day administrative requirements of the office
Order and maintain office supplies and equipment
Coordinate incoming and outgoing mail, courier deliveries and packages
Coordinate office repairs, maintenance and other workplace requirements
Liaise with building management and service providers as required
Maintain office-related service agreements and supporting documentation
Identify administrative needs and coordinate practical solutions

Invoices and Administrative Support

Coordinate routine communication with office vendors and service providers
Process and enter invoices and maintain supporting documentation
Track invoices, expenses, service agreements and other administrative information
Maintain spreadsheets, reports, schedules and administrative records
Provide information and documentation required by Accounting
Provide administrative support for projects and business activities as required

What You Bring

Post-secondary education in Business Administration, Office Administration or a related discipline preferred
3–5 years of experience in an administrative, office coordination, executive support or similar role
Experience supporting an executive or leadership team in a professional business environment
Experience with calendars, meetings, correspondence and confidential information
Experience preparing meeting agendas, minutes, action items and follow-up
Experience coordinating vendors, service providers, invoices, office supplies and administrative processes
Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
Strong organization and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and changing requirements
Ability to work independently, use good judgment and follow through on responsibilities
Professional, approachable and service-oriented
Ability to work collaboratively with colleagues, service providers and other business contacts
Takes initiative, solves routine problems and follows through on commitments
Demonstrates respect, accountability and a willingness to learn and grow
Intellectual curiosity, adaptability and a demonstrated commitment to continuous improvement and high-quality work

Why This Opportunity?

Competitive compensation and rewards - attractive salary, performance incentives, comprehensive benefits and a competitive total rewards package.

A role with real responsibility and visibility - provide high-level administrative support to the executive and leadership teams while taking ownership of the administrative operations, meetings, vendors and office services that keep the organization running effectively.

Make a measurable impact - bring structure, organization and follow-through to a growing organization, helping keep people, information and priorities moving forward.

Grow with a scaling organization - increasing responsibility and professional development opportunities as the portfolio and organization continue to expand.

Be part of a collaborative culture - where respect, collaboration, transparency, ownership and growth shape how we work, and every team member is encouraged to contribute ideas and make a meaningful impact.

Ready to Make an Impact?

If you are an experienced Executive Assistant or Office Manager who enjoys being organized, staying ahead of priorities and making things happen, we want to hear from you. Please submit a resume along with salary expectations for consideration. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply Today For A Rewarding Career Tomorrow.

Champagne Centre is an equal opportunity employer committed to fostering an inclusive, equitable and accessible workplace where every team member feels valued, respected and supported, with opportunities to reach their full potential. Applications are welcomed from individuals of all backgrounds. Should accommodation be required at any stage of the recruitment process, Champagne Centre will work with candidates to meet their needs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to the President and coordinate office operations, including calendars, meetings, travel, correspondence, supplies, vendors, and workplace services. Prepare meeting materials and minutes, track follow-up actions, process invoices, and maintain administrative records and documentation.

Requirements

The role prefers post-secondary education in Business Administration, Office Administration, or a related discipline, and requires 3–5 years of relevant administrative or executive support experience. Candidates should be proficient in Microsoft Office and demonstrate strong organization, communication, judgment, initiative, discretion, and the ability to manage changing priorities.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Meeting Minutes
Action Item Tracking
Office Administration
Vendor Coordination
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Written Communication
Organization
Attention To Detail

Benefits

Comprehensive Benefits
Performance Incentives

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Administrator
Business Administration
Office Administration
Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Meeting Agendas
Meeting Minutes
Action Items
Correspondence
Confidential Information
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Vendor Coordination
Invoice Processing
Service Agreements
Office Supplies
Administrative Records
Real Estate
Medical Centre
Building Management

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Hiring at a glance

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Where work happens

Office administrator jobs in Canada

Project & Office Administrator

Dental Office Manager

Facilities and Office Coordinator

Office Manager / EA (Construction Company)

Legal File & Administrative Coordinator

Office Administrator, Hugel Canada

Receptionist / Office Coordinator

Office Manager

Administrative Technician – Absence Management NFSB2026-027-137

Coordinateur(trice) des services administratifs - Administrative Services Coordinator

Bilingual Office Administrator

Office Manager

Administrative Coordinator (Divisional Planning, Coordination & Support Services)

EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

People & Office Coordinator

Office Manager Assistant, Full time seasonal

Reception & Administrative Coordinator

Office Manager Assistant, Full time seasonal

Medical Office Administrator

Reception & Administrative Coordinator

Assistant Front Office Manager

Office Manager

Entry Level Field/Office Coordinator/Engineer - Eastern Canada District - 2027

Entry Level Field/Office Coordinator/Engineer - Eastern Canada District - 2027

Entry Level Field/Office Coordinator/Engineer - Ganotec - 2027

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Advertised starting pay

Where work happens

Work requirements

Office administrator jobs in Canada