Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 4, 2026

Hiring at a glance

View jobs

Open jobs: 2,135
Employers: 1,106

Advertised starting pay

Average starting payCAD / hour: $27.09Across 331 listings
Average starting payCAD / year: $53,641Across 96 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 12%263 listings
On-site: 87%1,857 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (66), City of Saint John (48), MNP (40).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 11 days ago
E
Administrative Assistant
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a full time, temporary (up to 11 months) Administrative Assistant working out of Edmonton, AB.
Added 11 days ago
TI
Administrative Assistant
Trailtech Inc.
Swift Current, SK
- Full-time
Added 11 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…
Added 11 days ago
IS
Human Resources Administrator
InVision Staffing Services Inc.
Vaughan, ON
- Full-time
The HR Administrator provides day-to-day human resources and administrative support, with a focus on staffing coordinati
Added 11 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Full-time
Our Development Services Department is looking for a dedicated Administrative Assistant III to join the team.
Added 11 days ago
C
Administrative Assistant
CarbonRun
Halifax, NS
- Full-time
Added 11 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…
Added 11 days ago
CO
ADMINISTRATIVE ASSISTANT 2 #61509
City of Toronto
Toronto, ON
- Full-time
In the role of Administrative Assistant 2, you will perform a variety of administrative and progr
Added 11 days ago
VI
Adjointe administrative aux ventes
VibroSystM Inc.
Longueuil, QC
- Full-time
Added 11 days ago
PH
Program Administrative Assistant, Long Term Care
Providence Healthcare
Vancouver, BC
- Full-time
Added 11 days ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $27 to $29 CAD / hour
- Temporary
We are looking for an organized and detail-oriented Administrative Assistant to provide day-to-day administrative and clerical support for our government-based client. The ideal candidate…
Added 11 days ago
QM
Administrative assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
Added 11 days ago
C
Administrative Assistant
CIBC
Ottawa, ON
- Full-time
Added 11 days ago
ADMINISTRATIVE ASSISTANT 2
City of Toronto
Toronto, ON
In the role of Administrative Assistant 2, you will perform a variety of
Added 11 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 11 days ago
GD
Administrative Assistant III - Leave Replacement - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
Administrative Assistant III – Leave Replacement – Saskatoon
Added 12 days ago
CO
Sterilization & Administrative Assistant - London Braces
Corus Orthodontists
London, ON
- $21 to $25 CAD / hour
- Full-time
…London Braces is looking for an enthusiastic Sterilization & Administrative Assistant to join our thriving practice in London,…
Added 12 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Added 12 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 12 days ago
IW
Senior Administrative Assistant - Kingston, ON
IG Wealth Management
ON · Ontario, Canada
- Full-time
Added 12 days ago
BH
Administrative Assistant – Organizational Development #550-26
Brightshores Health System
Owen Sound, ON
- Full-time
The Administrative Assistant provides on-site customer service and administrative support to Organizational Development. This role requires balancing multiple responsibilities using
Added 12 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Davidson, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of departme
Added 12 days ago
SR
Administrative Assistant
SWIFT REALTY LTD
North Vancouver, BC
- Full-time
Added 12 days ago
AM
Administrative Assistant
Aplin Martin
Nanaimo, BC
- Full-time
Added 12 days ago
BT
Part Time Administrative Assistant
Baker Tilly Canada
Red Deer, AB
- Part-time

CarbonRun

Administrative Assistant

Halifax, NS, Canada

Hybrid

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: Hybrid
Apply by: Nov 22, 2026
Experience: 1 to 2 years of administrative or office experience.
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

Administrative Assistant (Temporary)

Full-time

Hourly: $25 - $27

Location: Hybrid, Dartmouth, NS (in office 3 to 4 days per week)

Employment Type: 37.5 hours per week, Temporary (fixed term through June 2027)

Start Date: As soon as possible

Reporting To: Corporate Services and Administration Manager

About CarbonRun

CarbonRun is a fast-growing, venture-backed climate technology company developing river alkalinity enhancement (RAE) projects that improve river health while generating high-integrity, durable carbon dioxide removal.

We partner with communities, utilities, conservation groups, and governments to restore ecosystems and deliver measurable climate impact. CarbonRun has early commercial projects currently operating and under construction, alongside a pipeline of projects in active development and pre-development across Canada and globally, supported by committed offtakes and capital partners to enable execution and growth.

About the Role

This role supports CarbonRun’s daily operations and internal infrastructure through reliable coordination, documentation, and process management. This role includes a Google Drive restructuring project across our shared drives as well as expense support, the admin inbox, and day-to-day office needs. You will help leadership and teams focus on strategic priorities by keeping operations organized and consistent.

Key Responsibilities

Google Drive Restructuring

Move and rename files across assigned shared drives, following the approved folder structure and naming conventions.
Compare duplicate files and flag conflicts for review.
Use Claude, our approved AI tool, to speed up sorting and duplicate checks. Validate all output before acting on it.
Follow data validation guardrails, including a change log, regular spot checks, and a holding folder for files under review instead of deleting them.
Report progress against milestones and raise questions early.

Expense and Financial Coordination

Collect, reconcile, and consolidate receipt submissions.
Match receipts to Visa and transaction reports, and follow up with cardholders on missing receipts.
Code receipts and prepare them for the bookkeeping team.
Collect vendor invoices and forward them to the bookkeeping team.
Place orders, track deliveries, and source pricing for supplies and equipment.
Prepare expense items for approval.

Office and Administrative Operations

Manage the admin inbox: triage, respond, and route.
Monitor and order office supplies.
Open and distribute incoming mail, and prepare outgoing mail and courier shipments.
File operational documents in the right Drive folders.
Prepare equipment and welcome kits for new hires.
Handle confidential files and sensitive materials with discretion.
Other administrative duties as assigned.

Meetings, Events, and Engagement

Schedule meetings and manage calendar logistics.
Set up all-hands and internal meetings.
Plan and coordinate employee engagement activities, celebrations, and team-building events.
Order swag, gifts, and cards.

Qualifications

Required

1 to 2 years of administrative or office experience.
Strong working knowledge of Google Workspace, especially Drive, Sheets, Calendar, and Gmail.
Hands-on experience using Claude or similar AI assistant to work faster, such as sorting information, comparing documents, summarizing, and drafting. You check AI output for accuracy before you act on it.
Exceptional attention to detail, including with naming conventions and data accuracy.
Ability to follow detailed directions and work independently without close supervision.
Clear written and verbal communication.
Discretion with confidential information.
Ability to work in the Dartmouth office 3 to 4 days per week.

CarbonRun is an Equal Opportunity Employer. We value diversity, equity, and cultural sensitivity. We are dedicated to combating systemic discrimination of under-represented groups. If you need reasonable accommodation at any point during the application or interview process, please let us know.

AI in the Application Process

Our application system uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI supports consistency, fairness, and efficiency in recruitment. People make all hiring decisions. By submitting your application, you consent to the use of AI for these purposes.

Apply About employer

More about this job

Responsibilities

Restructure and maintain shared Google Drive files, validate file changes, and support expense processing, invoices, purchasing, and bookkeeping coordination. Manage the admin inbox, office operations, calendars, meetings, onboarding materials, and employee engagement activities.

Requirements

Requires 1 to 2 years of administrative or office experience, strong Google Workspace skills, and hands-on experience with Claude or a similar AI assistant, including checking AI output for accuracy. Candidates should be detail-oriented, able to work independently and follow instructions, communicate clearly, handle confidential information discreetly, and work in the Dartmouth office 3 to 4 days per week.

Skills

Google Workspace
Google Drive
Google Sheets
Google Calendar
Gmail
Claude
File Organization
Data Validation
Expense Reconciliation
Invoice Processing
Calendar Management
Office Administration
Event Coordination
Written Communication
Attention To Detail
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Google Drive
Google Sheets
Google Calendar
Gmail
Claude
Artificial Intelligence
Shared Drives
File Restructuring
Naming Conventions
Data Validation
Change Logs
Duplicate File Checks
Expense Reconciliation
Receipt Processing
Visa Transactions
Vendor Invoices
Bookkeeping
Purchasing
Admin Inbox
Office Supplies
Mail And Courier Shipments
Confidential Files
Calendar Logistics
Meeting Coordination
Employee Engagement
Carbon Removal
River Alkalinity Enhancement
Environmental Services

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