We are seeking a highly organized, proactive Project Coordinator to support the delivery of a high-profile, enterprise-wide global initiative. In this role, you will work closely with project leadership and cross-functional teams to keep workstreams aligned, maintain project documentation, and ensure deliverables remain on schedule.
This is a 12-month contract position (with potential for extension) based in Toronto, operating on a hybrid model (1 day on-site per week on Thursdays). Working hours are 8:00 AM – 4:00 PM to support collaboration with global partners.
Description
As a Project Coordinator, you will play a key role in driving operational efficiency and clarity across multiple project workstreams. Reporting to the Senior Project Manager, you will manage day-to-day coordination, maintain timelines, capture key action items from fast-paced meetings, and monitor project dependencies. You will act as a central point of organization - translating informal executive requests into structured deliverables, investigating potential blockers before escalation, and keeping all stakeholders aligned and informed.
Responsibilities
- Support the program management team by coordinating activities, resources, and communication across multiple workstreams and global stakeholder groups.
- Build, update, and maintain project timelines, workback schedules, status reports, and tracking dashboards.
- Coordinate project meetings, manage complex calendar schedules across multiple time zones, capture key decisions and action items, and distribute clear recaps.
- Track project progress, risks, dependencies, and follow-up items, proactively liaising with item owners to keep initiatives on track.
- Investigate project issues independently, gathering context and testing solutions prior to escalating to senior leadership.
- Maintain organized project documentation and governance materials to ensure data accuracy and high standards of operational execution.
Requirements
Must-Have Qualifications:
- Post-secondary degree or diploma in Business, Marketing, Communications, Digital, or a related field (recent graduates with strong academic or group project experience are encouraged to apply).
- Solid understanding of core project management concepts, including deliverables, dependencies, and workback schedules.
- Proficiency with Microsoft Office tools (Excel, PowerPoint, Outlook, Word) with the ability to manage calendars, format presentations, and maintain spreadsheets independently.
- Exceptional organizational and follow-through skills with high attention to detail in fast-paced environments.
- Strong problem-solving mindset with demonstrated initiative to research and troubleshoot challenges before seeking help.
- Professional written and verbal communication skills, with a track record of clear, structured email correspondence.
- Ability to work hybrid in Toronto (1 day per week on-site on Thursdays) and maintain a schedule of 8:00 AM – 4:00 PM.
Nice-to-Have Qualifications:
- 1–3 years of experience in project coordination, marketing operations, or administrative support.
- Exposure to project management software such as Wrike, Smartsheet, or similar platforms.
- CAPM certification or progress toward PMP certification.
- Experience supporting large-scale marketing, branding, or organizational change projects.
If you are a detail-oriented problem solver ready to kickstart or advance your project coordination career on a global initiative, we encourage you to apply today!
Note: This posting is for existing and upcoming vacancies.
Cella by Randstad Digital uses artificial intelligence to help our recruiters screen, assess and select qualified talent for this role and others within our database. Although Cella by Randstad Digital uses A.I. as a tool, candidate selection and hiring decisions are made by our employees.
