Administrative assistant jobs in Vaughan, ON and nearby

Within 25 km

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Added 6 days ago
RJ
Administrative Assistant (Evergreen)
Raymond James
Toronto, ON
- Full-time
Reporting to the VP, Administration & Client Services, the Administrative Assistant will be providing in-office support to our trust company. In this role, you will play a crucial part in…
Added 6 days ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Full-time
Administrative Assistant III will provide high-level administrative and secretarial support to the Clinical Director overseeing Emergency Department (ED), General Internal Medicine (GIM),…
Added 6 days ago
MT
Administrative Assistant - Professional Journey Office
McCarthy Tétrault LLP
Toronto, ON
- Full-time
We are recruiting for an Administrative Assistant, Professional Journey Office (PJO) to join our team in our Toronto or Montréal office. The successful candidate must have a minimum of…
Added 6 days ago
IG
Administrative Assistant
Insight Global
Toronto, ON
- $20 to $22 CAD / hour
- Contract
Insight Global is seeking an Administrative Assistant to join one of Canada's top banking institutions for a 6-month contract. The successful candidate will reconcile documents coming into…
Added 6 days ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $30 to $35 CAD / hour
- Contract
Our downtown client is seeking an experienced and highly organized Senior Administrative Assistant to join their team on an initial 6-month contract.
Added 6 days ago
CO
Administrative Assistant
Cozen O'Connor
Toronto, ON
- Full-time
This role is onsite five days per week, Monday through Friday · Minimum 1 year of previous administrative and/or clerical office assistant experience required, preferably in a professional services environment
Added 7 days ago
CO
Orthotics Clinic Administrative Assistant
Cardinal Orthotics
Vaughan, ON
- Contract
Role Description The Orthotics Clinic Administrative Assistant is a contract, on-site role based in West Woodbridge, ON. This role is responsible for greeting and registering patients,…
Added 7 days ago
AM
Administrative Assistant
Arbor Memorial Inc.
Toronto, ON
- Full-time
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing…
Added 7 days ago
LA
French Bilingual Administrative Assistant
Legal Aid Ontario
Toronto, ON
- Full-time
Candidates must be available to work in person, five days per week, at our Toronto Provincial Office
Added 7 days ago
WM
Administrative Assistant
Ware Malcomb
Vaughan, ON
- $22 to $25 CAD / hour
- Full-time
The role of the Administrative Assistant is to provide support to the offices in the Canada Region for Ware Malcomb (Vaughan, Toronto, and Ottawa). Responsibilities include supporting the…
Added 7 days ago
UH
Administrative Assistant II - CIPP
University Health Network
Toronto, ON
- Full-time
The GENERAL ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities.
Added 7 days ago
UH
Administrative Assistant I
University Health Network
Toronto, ON
- Full-time
The Medical Administrative Assistant I utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of…
Added 7 days ago
SD
Administrative Assistant (Canada) (1594)
Sharp Decisions
Toronto, ON
- Contract
Administrative Support - Japanese Corporate Banking
Added 7 days ago
PA
Administrative Assistant
Peak Associates Limited
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
Provide day-to-day administrative and operational support.
Added 8 days ago
MT
administrative assistant
Marble Trend Ltd.
Toronto, ON
- Full-time
Added 8 days ago
MM
Senior Administrative Assistant
Marsh McLennan
Toronto, ON
- Full-time
All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week
Added 8 days ago
SW
Human Resources Administrative Assistant
Smilegate West
Toronto, ON
- Full-time
The Human Resources Administrative Assistant is a full-time, hybrid role based in Toronto, ON, with some flexibility for work from home. This role supports the HR team and leadership by…
Added 9 days ago
BH
Junior School Administrative Assistant, Academics
Branksome Hall
Toronto, ON
- $50,123 to $62,570 CAD / year
- Full-time
Reporting to the Assistant Heads, Junior School and PYP Coordinators, the JS Administrative Assistant, Academics is a key member of the Junior School Office team. Collaborate closely with,…
Added 9 days ago
GL
Field Administrative Assistant
Go Lime Inc.
Concord, ON
- $21 to $22 CAD / hour
- Full-time
We are currently seeking a reliable and motivated Field Administrative Assistant to join our dynamic team in Concord. In this full-time, entry-level position, you’ll play a key role in…
Added 9 days ago
LG
Senior Administrative Assistant
LGC Group
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
We are looking for an enthusiastic and self-driven full-time, permanent Senior Administrative Assistant to the EVP to join our LGC Standards team. This position is based out of Vaughan, ON…
Added 9 days ago
Administrative Assistant, Liens - DPM
Tridel Group of Companies
Toronto, ON
We are seeking a highly organized and detail-oriented Administrative Assistant, Liens to join our team. Reporting to the appropriate leader, you will play a key role in managing condominium…
Added 9 days ago
L
Senior Administrative Assistant
LGC
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
We are looking for an enthusiastic and self-driven full-time, permanent Senior Administrative Assistant to the EVP to join our LGC Standards team. This position is based out of Vaughan, ON…
Added 9 days ago
C
Administrative Assistant
CIBC
Thornhill, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 9 days ago
M
Senior Administrative Assistant
MNP
Toronto, ON
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 9 days ago
HA
Senior Administrative Assistant
HR Associates
Toronto, ON
- Contract
…Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain…

CIBC

Administrative Assistant

Thornhill, ON, Canada

The expected annualized base salary range for this role is $49,000 to $54,000. · Full-time

Apply on cibc.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Pay: The expected annualized base salary range for this role is $49,000 to $54,000.
Job type: Full-time
Posting language: English
Posted: Nov 3, 2026

Original job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients. This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time Monday through Friday.

The expected annualized base salary range for this role is $49,000 to $54,000.

The base salary is determined by a variety of factors, including the candidate’s skills, experience, and job-related knowledge, as well as geographic location and specific business needs. Our compensation philosophy supports ongoing growth and development, enabling progression within the salary range as team members advance in their roles.

In addition to base pay, compensation for this role includes participation in an annual discretionary incentive or bonus program.

We are committed to providing fair, equitable, and competitive compensation opportunities for all employees and we encourage open conversations about compensation throughout the recruitment process.

How you'll succeed

Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.
Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.
Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.
Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.
You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.
You understand that success is in the details. Your critical thinking skills help to inform your decision making.
You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.
You live your values. You bring high standards, genuine care to your relationships, and want to grow with an employer that shares your values and brings out your best.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).
We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Thornhill-123 Commerce Valley

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Activity Coordination, Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative

Apply on cibc.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

Provide comprehensive administrative support to the Investment Advisor team, including managing client files and ensuring compliance standards. Assist in marketing, business development, and the preparation of investment proposals for high net worth clients.

Requirements

The role requires a professional who is dedicated to client service and capable of managing administrative processes in a brokerage environment. Candidates must be able to work on-site full-time and demonstrate strong organizational and critical thinking skills.

Skills

Administrative support
Compliance
Client relations
Investment support
Marketing
Business development
Financial products
Data management
Communication
Organizational skills
Critical thinking
Relationship building
Multitasking
Accountability
Activity coordination

Benefits

Incentive pay
Banking benefits
Benefits program
Defined benefit pension plan
Employee share purchase plan
Vacation offering
Wellbeing support
Social points-based recognition program
Purpose Day

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Investment Advisor
Brokerage
High net worth
Compliance
Client engagement
Marketing
Business development
Investment plans
Financial products
Relationship management
CIBC Wood Gundy
Banking
Administrative support
Client files
Asset management
Professional environment
On-site
Full-time

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