Job description:
CMA CGM is searching for a Payroll & Administration Specialist for a 15 month contract. One hybrid position, three missions: accurate payroll, smooth office operations, and smooth training coordination - do you have payroll experience and are interested in the challenge? we look forward to hearing from you...
NOTE: ALL CANDIDATES MUST BE LEGALLY AUTHORISED TO WORK IN CANADA: valid work permit, permanent resident or citizen.
POSITION SUMMARY
In this hybrid role, the Payroll & Administration Specialist is responsible for processing the Canadian payroll with the ADP Service provider Team while ensuring reliable day-to-day office administration and support for the coordination of training.
RESPONSIBILITIES
1. Payroll
Payroll review and validation:
- Accountable for full cycle of bi-weekly and year-end payroll processing in conjunction with the ADP payroll service team
- Process all employee actions in the payroll system: new, term and changes, while ensuring 100% accuracy and adherence to both legislation and internal policy
- Validate salaries, taxable benefits, statutory deductions, garnishments where applicable, and other authorized deductions.
- Coordinate corrections and escalations with the third-party payroll provider and U.S. counterparts.
- Maintain a documented control checklist and evidence of completed payroll reviews.
Compliance, reporting and employee support:
- Support payroll reconciliations, year-end activities, audits and statutory reporting.
- Maintain accurate, confidential payroll records.
- Respond to employee questions resolve issues.
- Identify recurring errors, recommend controls and document process improvements
2. Office administration
Office operations and facilities:
- Manage office supplies, inventory and routine purchasing in the online payment system.
- Coordinate maintenance requests, workspace needs, vendors and building contacts.
- Help maintain safe, clean, functional and professional common areas such as kitchen, boardrooms, etc
- Provide administrative support for onboarding and other employee-facing activities: Laptop set up, workspace, cell phones, business cards, email distribution lists
- Coordinate office notices, employee communications and administrative records.
- Coordinate meetings, rooms, documents, invoices and vendor follow-up as required.
Office events:
- Coordinate office events, celebrations, social committee and employee engagement activities: catering, event logistics, budget tracking.
- Prepare and publish all employee event postings on the company intranet.
3. Training & Development Coordination
- In partnership with Human Resources, coordinate local training activities with internal and external stakeholders
- Follow up with employees for mandatory training
- Maintain accurate and up to date training records and reports locally and in the system
Other responsibilities as required
QUALIFICATIONS
NOTE: ALL CANDIDATES MUST BE LEGALLY AUTHORISED TO WORK IN CANADA: valid work permit, permanent resident or citizen.
Education:
- University degree required
- payroll certification an asset
Experience:
- Proven experience in payroll & office administration
- Min 2 years ADP WFN (Workforce Now) experience
Skills:
- Exceptional organizational skills and the ability to manage multiple priorities effectively.
- Excellent verbal and written communication skills, fluent in English and French.
- Proficient in Microsoft Office, with strong Excel skills.
- Proactive, with the ability to multitask and prioritize tasks.
- Flexibility to adapt to changing priorities while maintaining attention to detail.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
