Administrative assistant jobs in Coquitlam, BC and nearby

Within 25 km

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Added 16 hours ago
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Administrative Assistant 1 [AQ-26753]
Aquent
Vancouver, BC
- $20 to $21 CAD / hour
- Contract
Provide comprehensive administrative support to leadership, including complex calendar management, travel coordination, and expense oversight.
Added 21 hours ago
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Administrative Secretary, Gyne Surgical Services - BC Women's Hospital & Health Centre
PHSA - Provincial Health Services Authority
Vancouver, BC
- Full-time
- Temporary
…values of the organization, position provides confidential administrative and secretarial support to a Division or Department Head. Duties include typing technical and non-technical…
Added 21 hours ago
SD
Administrative Assistant - Superintendent's Department
School District #36 (Surrey)
Surrey, BC
- $67,794 to $84,742 CAD / year
- Full-time
The Administrative Assistant provides confidential, professional, and comprehensive administrative support to the Superintendent’s Department. The role coordinates a variety of…
Added 21 hours ago
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Administrative Assistant 2, BC Centre for Disease Control
PHSA - Provincial Health Services Authority
Vancouver, BC
- $58,494 to $76,773 CAD / year
- Full-time
…and safety is inherent in all aspects of this position. The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and assists…
Added 21 hours ago
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Admin Assistant - BCEHS, Planned Events
PHSA - Provincial Health Services Authority
Burnaby, BC
- Full-time
Reporting to the Leader, the Administrative Assistant (AA) provides a variety of office administration, secretarial and financial support services for Managers/Directors in their respective…
Added 21 hours ago
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Administrative Assistant - Education Sector
Altis
Surrey, BC
- Contract
Location: Surrey, BC (On-site, 5 days per week) · Able to work on-site in Surrey five days per week for the duration of the assignment
Added 21 hours ago
CI
Administrative Assistant - Professional Development and Events
Catholic Independent Schools Vancouver Archdiocese
Vancouver, BC
- Full-time
- Contract
Administrative Assistant – Professional Development & Events
Added 21 hours ago
SD
Temporary Facilities & Planning Administrative Assistant
School District #44 (North Vancouver)
North Vancouver, BC
- $34.62 CAD / hour
- Contract
This is secretarial, administrative and clerical work entailing responsibility for providing support in a variety of areas for the Facilities and Planning Department. An employee in this…
Added 21 hours ago
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Administrative Support Assistant
Altis
Vancouver, BC
- $42,000 to $45,000 CAD / year
- Contract
…the details, and helping others succeed? We're looking for Administrative Assistants to support a well-established organization in the financial services industry in Edmonton,…
Added 21 hours ago
FH
Administrative assistant, clinical operations - surrey memorial hospital
Fraser Health Authority
Surrey, BC
- $25.26 to $33.15 CAD / hour
We are currently hiring for an Administrative Assistant, Clinical Operations to join our team at Surrey Memorial Hospital located in Surrey, B.C.
Added 21 hours ago
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Administrative Assistant, Senior Leaders - BC Cancer Surrey
PHSA - Provincial Health Services Authority
Surrey, BC
- $58,494 to $76,773 CAD / year
- Full-time
Administrative Assistant, Senior Leaders BC Cancer Surrey, BC
Added 21 hours ago
CO
Planning and Development Administrative Assistant
City of Coquitlam
Coquitlam, BC
- $34.25 to $40.23 CAD / hour
- Full-time
The Planning & Development Administrative Assistant will be
Added 21 hours ago
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Administrative Assistant
Robert Half
Vancouver, BC
- $55,000 to $58,000 CAD / year
Our client, a respected research organization, is seeking an Administrative Assistant to support leadership within on of its busiest divisions. This is a diverse and fast-paced role that…
Added 21 hours ago
RH
Administrative Assistant
Robert Half
Vancouver, BC
- $60,000 to $70,000 CAD / year
Our client, a well-established professional services firm, is seeking a detail-oriented and dependable Administrative Assistant to join their small, quiet, and professional office. This…
Added 21 hours ago
DG
Administrative Assistant
Doane Grant Thornton
Vancouver, BC
- Full-time
As an Administrative Assistant your responsibilities will include:
Added 21 hours ago
RC
Office Administrator / Administrative Assistant
Randstad Canada
Vancouver, BC
- $27.88 to $28.85 CAD / hour
- Contract
Supporting cross-border work and assisting technical staff with various administrative, formatting, and documentation needs
Added 21 hours ago
FH
Administrative assistant, clinical operations
Fraser Health Authority
Surrey, BC
- $25.26 to $33.15 CAD / hour
Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a…
Added 21 hours ago
BI
Administrative Assistant - Job#2026-ADM-012
Back in Motion
Surrey, BC
- Part-time
Opportunities to also cover at any Back in Motion or Legacies Health Centre locations across the lower mainland where clinics are open 7 days per week
Added 21 hours ago
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Administrative Assistant 1, Medical Affairs Administration - BC Cancer - Vancouver
PHSA - Provincial Health Services Authority
Vancouver, BC
- $49,445 to $64,897 CAD / year
- Part-time
Administrative Assistant 1, Medical Affairs Administration
Added 21 hours ago
FH
Administrative assistant, clinical operations
Fraser Health Authority
Surrey, BC
- $25.26 to $33.15 CAD / hour
…Affairs & Medical Staff Services to support key initiatives. The Administrative Assistant, Clinical Operations keeps people connected, details aligned, and priorities on track, bringing…
Added 21 hours ago
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Administrative Secretary, OBGYN Infrastructure - BC Women's Hospital & Health Centre
PHSA - Provincial Health Services Authority
Vancouver, BC
- $49,445 to $64,897 CAD / year
- Full-time
- Temporary
Administrative Secretary, OP-OBGYN, Children and Women's Health Centre
Added 21 hours ago
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Administrative Assistant, Senior Leaders - BC Cancer Surrey
PHSA - Provincial Health Services Authority
Vancouver, BC
- $58,494 to $76,773 CAD / year
- Full-time
Administrative Assistant, Senior LeadersBC CancerSurrey, BC
Added 21 hours ago
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Administrative Secretary, Ortho Clinic - BC Children's Hospital
PHSA - Provincial Health Services Authority
Vancouver, BC
- Full-time
- Temporary
…values of the organization, position provides confidential administrative and secretarial support to a Division or Department Head. Duties include typing technical and non-technical…
Added 21 hours ago
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Administrative Assistant, Senior Leaders - BC Cancer Vancouver
PHSA - Provincial Health Services Authority
Vancouver, BC
- $58,494 to $76,773 CAD / year
- Full-time
- Temporary
Administrative Assistant, Senior LeadersBC CancerVancouver, BC
Added 21 hours ago
EE
Administrative Assistant - Workforce
Express Employment Professionals
Coquitlam, BC
- $21 to $23 CAD / hour
- Full-time
- Contract
Minimum 3 years of administrative assistant experience using a multi-line switchboard

Doane Grant Thornton

Administrative Assistant

Vancouver, BC, Canada

To help start the conversation, the current salary range for this role is $43,500–$57,000 in Vancouver. · Full-time

Apply on phh.tbe.taleo.net About employer

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Job details

Pay: To help start the conversation, the current salary range for this role is $43,500–$57,000 in Vancouver.
Job type: Full-time
Experience: 1-2 years of administrative experience
Posting language: English
Posted: Nov 3, 2026

Original job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:
• Working independently and within a team environment to support the client service staff to produce high quality client deliverables
• Providing support to Tax Service Line Leadership
• Collaborate with the Tax Team and internal client service members
• Assembling year end packages (tax returns, financial statements, letters)
• Managing electronic and paper-based client files
• E-filing as required
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• Preparing hard files for clients based on requests from the external client service team and new client setup processes
• Participate in training and stay current with Doane GT software
• Coordinating the standardized billing process, including proactively running related reports and drafting bills and accompanying analyses, distribution of invoices
• Managing Calendars
• Managing/submitting expense reports
• Using D365 application to track and report on client relationship management initiatives
• Preparing for client meetings, catering, and meeting materials (e.g., presentations, handouts, minutes, etc.)
• Being responsible for the duties of frontline reception as needed
• Being available for other duties as assigned

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• 1-2 years of administrative experience
• Excellent written and verbal communication skills with an aptitude for building strong client relationships
• Strong multitasking skills to meet tight deadlines and ensure timely deliverables
• Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, etc
• Strong Word processing skills
• Proven experience in providing exceptional client service
• Takes initiative and direction and is a self-directed learner
• Demonstrates sound judgment regarding confidential and sensitive matters • Available to work overtime during peak tax filing seasons

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data - it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors - your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $43,500–$57,000 in Vancouver. If the role is available in other locations, the range may differ to reflect local market factors.

*This role is required to be onsite, in-office 5 days each week.

Are you ready to Discover Your Purple?

Apply on phh.tbe.taleo.net About employer

More about this job

Responsibilities

The Administrative Assistant at Doane Grant Thornton will support client service and tax staff by preparing year-end packages, letters and reports, managing client files, and handling billing and expense reports. The role also covers calendars, client meeting preparation, and front reception work.

Requirements

Candidates need 1 to 2 years of administrative experience, strong written and verbal communication, and client service skills. They should be skilled in Microsoft Office, Visio, Adobe Acrobat and word processing, and able to handle multiple deadlines and confidential matters.

Skills

Microsoft Word
Microsoft Office Suite
Excel
Visio
Adobe Acrobat
D365
CRM software
e-filing
document proofreading
client file management
billing and invoicing
calendar management
expense reporting
meeting preparation
reception
written communication
verbal communication
client relationship building
multitasking
time management
confidentiality
self-directed learning

Keywords

Administrative Assistant
administrative support
tax
client service
Microsoft Office
Word
Excel
Visio
Adobe Acrobat
D365
e-filing
billing
calendar management
expense reports
CRM
client files
reception
accounting firm
professional services
overtime

Seniority

Entry level

Tools

Visio
Adobe Acrobat
D365

Languages

English

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