Administrative assistant jobs in Canada

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Added 1 month ago
Administrative Assistant
The Canada Life Assurance Company
Montreal, QC
The Administrative Assistant in our Disability Management Services Office (DMSO) in Montreal will be responsible for supporting the team with the day to day administrative functions for…
Added 1 month ago
FS
Payroll, Accounting & Human Resources Administrator
Friendly Senior Living
Swift Current, SK
- Full-time
Added 1 month ago
AB
Administrative secretary
Assura Bien Inc
Saint-Laurent, QC
- $38,000 to $54,000 CAD / year
- Full-time
- Part-time
- Contract
- On-site
Added 1 month ago
DC
Administrative assistant
DPX Camion Inc.
Gatineau, QC
- Full-time
- On-site
Added 1 month ago
AE
Administrative assistant
Abest Enterprise Ltd.
Richmond, BC
- From $28.85 CAD / hour
- Full-time
- On-site
Added 1 month ago
MV
Administrative Assistant III
Metro Vancouver
BC · British Columbia, Canada
- Full-time
Assistant Enforcement Officer - Metro Vancouver
Added 1 month ago
CT
administrative assistant
Connect Transport Ltd.
AB · Edmonton, AB
- Full-time
Added 1 month ago
MD
Administrative assistant - office
Municipalité de Trois-Rives
Trois-Rives, QC
- Full-time
- On-site
Added 1 month ago
NC
Administrative assistant
Newfoundland Chocolate Company
St. John's, NL
- $45,000 to $55,000 CAD / year
- Full-time
- On-site
Added 1 month ago
PA
Administrative assistant - office
Proactive Accounting & Tax Consultants
Vaudreuil-Dorion, QC
- $18 to $22 CAD / hour
- Full-time
- On-site
Added 1 month ago
AE
Administrative assistant
ATS EXCAVATION INC.
Val-d'Or, QC
- From $36 CAD / hour
- Full-time
- On-site
Added 1 month ago
RS
Office administrative assistant
Ryan Shearer Agencies Ltd.
Vulcan, AB
- From $26.43 CAD / hour
- Full-time
- On-site
Added 1 month ago
D
Finance secretary
DNSSAB
North Bay, ON
- From $59,190.93 CAD / year
- Full-time
- On-site
Added 1 month ago
AM
Office administrative assistant
Allingham Machining Inc.
Brampton, ON
- From $26.65 CAD / hour
- Full-time
- On-site
Added 1 month ago
AP
Office administrative assistant
Advance Pallet and Lumber ltd
Rocky View, AB
- From $36.8 CAD / hour
- Full-time
- On-site
Added 1 month ago
CF
Administrative assistant
Cavalcade Ford
Bracebridge, ON
- From $27.5 CAD / hour
- Full-time
- On-site
Added 1 month ago
IG
Administrative assistant - office
Insta Group Realty
North Vancouver, BC
- Part-time
- On-site
Added 1 month ago
WF
Administrative assistant
WAIVIN FLAGS TAXI
Campbell River, BC
- From $28.25 CAD / hour
- Full-time
- On-site
Added 1 month ago
AA
Administrative assistant
Ajit and Sons Transport Inc.
Mississauga, ON
- From $37.5 CAD / hour
- Full-time
- On-site
Added 1 month ago
GT
Office administrative assistant
GW Trucking 2020 Ltd
Clarenville, NL
- $18.5 to $19.5 CAD / hour
- Full-time
- On-site
Added 1 month ago
J
Administrative assistant - office
JobsMedia.io
Fort St. John, BC
- Full-time
Added 1 month ago
J
Administrative assistant
JobsMedia.io
Quebec, QC
- Full-time
Added 1 month ago
NM
Office administrative assistant
Nason Maillet Financial Solutions Inc
Fredericton, NB
- $18 to $20 CAD / hour
- Full-time
- On-site
Added 1 month ago
TP
Office administrative assistant
TRITON Property Management & Maintenance
Yellowknife, NT
- $36 to $38 CAD / hour
- Full-time
- On-site
Added 1 month ago
NC
Administrative assistant
Northbound Contractors Ltd.
Norman Wells, NT
- $36 to $37 CAD / hour
- Full-time
- On-site

Durham District School Board

GROUP 4 - PART TIME ELEMENTARY SCHOOL SECRETARY (EXTERNAL)

Whitby, ON, Canada

Part-time

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Job details

Job type: Part-time
Working hours: 17.5 hour per week
Posting language: English
Posted: Oct 6, 2026

Original job description

The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools are located. Today, this area is home to many Indigenous peoples from across Turtle Island. We acknowledge that the Durham Region forms a part of the traditional and treaty territory of the Mississaugas of Scugog Island First Nation, the Mississauga Peoples and the treaty territory of the Chippewas of Georgina Island First Nation. It is on these ancestral and treaty lands that we teach, live and learn.

This statement was co-created in partnership with the Mississaugas of Scugog Island First Nation and the Chippewas of Georgina Island.

Key Responsibilities

Under the direction of the School Secretary and Principal to assist in maintaining the efficiency and continuity of the operation of the school to assist in communications with staff, students and parents. Duties may vary but will include some of the following:

Provide clerical support

Type letters, reports, evaluations, newsletters and information to parents from school principal as well as from individual teachers; provide typing support to academic staff

photocopy materials for school use

Open, scan, sort, distribute and file Board and postal mail; collect and post outgoing mail
Organize and maintain school files; retrieve files, documents and forms for administration and teachers
Order films for school by phone
Assist teaching staff with input and printing of report cards
Maintain petty cash

Assist with the process of purchasing of school texts and consumables

Sort staff purchase requests, type on appropriate forms and forward to the purchasing department
On delivery of order, check delivery against invoice, stamp texts, sort and distribute delivered material to staff
Send appropriate invoices and forms to accounts payable department
Trace missing shipments
Maintain adequate supplies
Record and maintain the school supply accounts

Assist in maintaining school attendance records for staff and students

on a monthly basis check the teacher registers (daily student attendance) and prepare the monthly attendance report for the principal's review and signature
report teacher absences on computer to dispatchers and request supply, if needed
administer the student safe arrival program -twice daily check each class' attendance folder -if students don't arrive and parents don't call, then call parents

Assist in maintaining the school's teacher and student records

Register all new students to the school completing all the necessary forms and providing parents with information
Obtain student records from prior school if necessary and give them to the appropriate staff
Prepare transfers and necessary documents when a student leaves the school
Update each student file annually

Assist school public relations and communications

Present at all times a positive image and response to the public
Receive and respond to telephone callers and individuals courteously, in taking messages, in supplying information and in directing callers or visitors to the appropriate person
Inform parents or guardians of any potentially serious problems
Maintain and protect confidentiality of all matters pertaining to staff and students

Perform such other duties as may be assigned by the Secretary or Principal

Equipment Used

Computer/printer, electric typewriter, photocopier, adding machine, P.A. system

Qualifications

Secondary School Diploma with an emphasis in job-related areas of study, and up to six months related employment experience; and/or an equivalent combination of formal education and related employment experience.
Proficiency in word processing and computer keyboarding skills.
The ability to relate effectively to students, parents, and academic staff.

Additional Information

This is a 17.5 hour per week, permanent, 10 month position.
The current work schedule is Monday to Friday from 9:30 a.m. to 1:00 p.m.
Provide a current Criminal Background Check with vulnerable sector screening upon hire.

Equity and Inclusion

The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.

The DDSB is dedicated to creating a welcoming and inclusive environment for all. We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process. If you need accommodation during the application process, please let us know, and we will work with you to meet your needs.

Ignite Your Career

At the Durham District School Board (DDSB), we inspire the lives of over 80,000 students. Our diverse communities are places where your impact will be felt every day.

Picture yourself in a workplace where your ideas are celebrated, and your growth is a top priority. Here, collaboration and innovation thrive. Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community.

We welcome you to bring your experiences, your passions, and your talents to our inclusive community. Join us and be part of a team that values your well-being as much as your contributions. Ignite your potential at DDSB and help us make a difference, one student at a time.

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More about this job

Responsibilities

Provide clerical and administrative support to the school secretary, principal, teachers, students, and families, including correspondence, records, attendance, purchasing, supplies, and report cards. Respond courteously to visitors and callers, support school communications, and protect confidential staff and student information.

Requirements

Requires a secondary school diploma with emphasis in job-related studies and up to six months of related employment experience, or an equivalent combination of education and experience. Candidates must have word-processing and keyboarding proficiency and the ability to relate effectively to students, parents, and academic staff; a criminal background check with vulnerable sector screening is required upon hire.

Skills

Clerical Support
Word Processing
Computer Keyboarding
Typing
Filing and Records Management
Telephone and Public Communication
Student Registration
Attendance Recordkeeping
Report Card Processing
Purchasing and Invoice Processing
Petty Cash Management
Confidentiality
Customer Service
Organization

Visa sponsorship

Not detected in the job text

Keywords

School Administration
Clerical Support
Word Processing
Computer Keyboarding
Correspondence
Filing
Records Management
Student Registration
Student Attendance
Staff Attendance
Safe Arrival Program
Report Cards
Purchasing
Invoice Processing
Petty Cash
Supply Management
Telephone Communication
Public Relations
Confidentiality
Criminal Background Check
Vulnerable Sector Screening
Photocopier
Computer
Printer
Public Address System

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Administrative assistant jobs in Canada