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Added 10 hours ago
Facilities/Capital Manager (HO.26.19)
Excel Society
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Excel Society

Facilities/Capital Manager (HO.26.19)

AB, Canada
Edmonton, AB, Canada

Job type: Part-time
Posting language: English
Posted: Sep 24, 2026

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Original job description

The job Responsibilities for Facilities/ Capital Manager Position are as follows:

Review existing information

Review available facility records, maintenance histories, inspection reports, drawings, asset lists, budgets, previous capital plans, and other relevant documentation.
Identify missing, outdated, or incomplete facility and asset information.

Develop an asset inventory

Create or validate an inventory of major physical assets and building-system components for each assigned location.
Record available information regarding asset type, location, age, condition, maintenance history, expected lifecycle, and replacement considerations.
Establish a consistent format for maintaining asset information after the assignment ends.

Conduct facility condition assessments

Visit and assess Excel Society residences, DAL buildings, and other assigned locations.
Evaluate the observable condition and performance of mechanical, electrical, architectural, structural, life-safety, exterior, and landscape components.
Document deficiencies, photographs, available lifecycle information, and recommended actions.
Identify conditions requiring specialist review where an assessment falls outside the Employee’s qualifications or authority.

Assess and prioritize risk

Evaluate identified deficiencies based on factors such as condition, probability of failure, operational impact, safety, compliance, business continuity, cost, and consequences of deferral.
Apply a consistent prioritization methodology across all locations.
Promptly escalate any observed condition that may present an immediate safety, compliance, or operational concern.

Develop maintenance recommendations

Identify preventive maintenance and lifecycle maintenance requirements for major building systems and assets.
Distinguish between routine maintenance, corrective maintenance, minor repairs, and capital renewal requirements.
Recommend maintenance priorities for deficiencies that will not be included in the capital plan.
Identify opportunities to improve maintenance documentation and scheduling.

Develop the five-year rolling capital plan

Prepare a proposed five-year capital renewal and replacement plan covering all assessed locations.
Identify, describe, prioritize, and schedule recommended capital initiatives.
Provide preliminary budgetary cost estimates or cost ranges based on available information.
Document the rationale, urgency, risk, dependencies, and consequences of deferral for each recommended initiative.
Align recommendations with Excel Society’s operational needs, corporate priorities, and available resources.

Create supporting tools and documentation

Establish standardized templates for asset records, condition assessments, maintenance recommendations, project prioritization, and capital-plan updates.
Organize electronic documentation using Excel Society’s approved systems and Microsoft 365 applications.
Develop a recommended process for updating the asset inventory and five-year capital plan after the temporary assignment concludes.

Coordinate with stakeholders

Consult with the Director of Infrastructure and Capital Planning, site leaders, operational employees, Finance, maintenance personnel, contractors, and other relevant stakeholders.
Obtain information regarding known facility issues, service disruptions, completed work, and operational priorities.
Coordinate site access and assessment activities with minimal disruption to programs, residents, and employees.

Report findings and transfer knowledge

Provide regular progress reports to the Director of Infrastructure and Capital Planning.
Present preliminary findings and priorities for review before finalizing the capital plan.
Prepare and deliver a final written report, supporting documentation, and presentation.
Conduct a knowledge-transfer session explaining the capital plan, asset records, maintenance recommendations, prioritization method, and required follow-up activities.

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More about this job

Responsibilities

The Facilities/Capital Manager is responsible for conducting comprehensive facility condition assessments and developing a five-year rolling capital renewal plan. They will manage asset inventories, prioritize maintenance requirements, and coordinate with stakeholders to ensure operational continuity and safety.

Requirements

The candidate must possess strong analytical skills to evaluate building systems and prioritize capital initiatives based on risk and operational impact. Proficiency in documentation, reporting, and coordinating with diverse stakeholders is essential for successful project delivery.

Skills

Facility Management
Capital Planning
Asset Inventory
Condition Assessment
Risk Assessment
Preventive Maintenance
Budgeting
Project Prioritization
Stakeholder Management
Technical Reporting
Microsoft 365
Building Systems Analysis
Lifecycle Analysis
Compliance Monitoring
Data Documentation

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Capital Planning
Asset Management
Building Systems
Preventive Maintenance
Risk Assessment
Budgeting
Infrastructure
Compliance
Microsoft 365
Lifecycle Analysis
Facility Inspection
Project Management
Operational Planning
Technical Reporting
Building Maintenance
Capital Renewal
Stakeholder Coordination

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