Administrative assistant jobs in Vaughan, ON and nearby

Within 25 km

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Added 16 hours ago
A
Operations Administrative Assistant
Altohelix
Toronto, ON
- Contract
This position requires attendance in the office five days per week
Added 20 hours ago
RP
Administrative Assistant
Roylo Partners
Toronto, ON
- Full-time
A well-organized office makes it easier for everyone to do their best work. We’re looking for a dependable Administrative Assistant in Toronto, ON who enjoys keeping things in order,…
Added 20 hours ago
M
Senior Administrative Assistant
MNP
Toronto, ON
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 21 hours ago
LA
Administrative Assistant (23 months)
Legal Aid Ontario
Toronto, ON
- Contract
The successful incumbent will be responsible for supporting the Contact Centre Operations team as well as the Contact Centre in an administrative capacity.
Added 1 day ago
SG
Human Resources Administrator
Steelcon Group of Companies
Vaughan, ON
- Full-time
Experience in an administrative, executive assistant, office administrator, or similar support role.
Added 1 day ago
UT
Senior Administrative Assistant # 26-28630
US Tech Solutions
Toronto, ON
- $27 to $32 CAD / hour
- Contract
Must have Executive Assistant experience · Must have experience supporting senior executives
Added 1 day ago
WS
Administrative Assistant & Front Desk
WD SWIM
Markham, ON
- Full-time
The Administrative Assistant & Front Desk serves as the primary point of contact for parents, members, and visitors. This role plays a key part in delivering excellent customer service…
Added 1 day ago
WS
Administrative Assistant & Front Desk
WD Swim
Markham, ON
- Full-time
The Administrative Assistant & Front Desk serves as the primary point of contact for parents, members, and visitors. This role plays a key part in delivering excellent customer service…
Added 1 day ago
TJ
Administrative Assistant
The Jean Tweed Centre
Toronto, ON
- $30,459 to $35,633 CAD / year
- Contract
The Administrative Assistant provides general administrative and clerical support to the organization. The role involves coordinating departmental programs/activities, organizing meetings,…
Added 1 day ago
Administrative Assistant
My Insurance Broker
Thornhill, ON
We are looking for someone versatile, organized, and customer-focused to join our team as a part-time Administrative Assistant. The ideal candidate acts as the reliable backup receptionist…
Added 1 day ago
IF
Administrative Assistant
iA Financial Group
Toronto, ON
- Full-time
…clients feel confident and secure about their future? As an Administrative Assistant, you will be responsible for providing essential administrative support and client service coordination…
Added 2 days ago
JT
Administrative Assistant
Jean Tweed Centre
Toronto, ON
- $30,459 to $35,633 CAD / year
- Contract
The Administrative Assistant provides general administrative and clerical support to the organization. The role involves coordinating departmental programs/activities, organizing meetings,…
Added 2 days ago
UH
Administrative Assistant I
University Health Network
Toronto, ON
- Part-time
Provide administrative support to physicians, including preparing correspondence, reports, medical records, manuscripts, and other confidential documentation.
Added 3 days ago
SM
Admin Assistant to Clinical Manager, Family Birthing Centre
St. Michael's Hospital
Toronto, ON
- Full-time
Must have excellent attendance/punctuality record
Added 3 days ago
B
Private Wealth Administrative Assistant - Vaughan, Winter 2027 (Co-op/Internship) - 4 months
BMO
Vaughan, ON
- Full-time
Added 3 days ago
Sr Administrative Assistant
McDonald's Corporation
Toronto, ON
The Sr. Administrative Assistant will support selected members of our leadership team. This position requires a candidate that will be able to assess and anticipate needs and be comfortable…
Added 3 days ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $30 to $35 CAD / hour
- Contract
Our downtown client is seeking an experienced and highly organized Senior Administrative Assistant to join their team on an initial 6-month contract.
Added 3 days ago
B
Admin Assistant
BMO
Markham, ON
- Full-time
Provides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related…
Added 3 days ago
BEC Bilingual Administrative Assistant
EY
Toronto, ON
To qualify for the role, you must have
Added 4 days ago
A
Reception Administrative Assistant
Adecco
Toronto, ON
- $20 to $22 CAD / hour
- Temporary
Receptionist / Administrative Assistant – temporary
Added 4 days ago
PA
Administrative Assistant
Peak Associates Limited
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization
Added 6 days ago
E
administrative assistant
eDecree
Toronto, ON
- Full-time
Added 6 days ago
Senior Administrative Assistant
Richardson Wealth Ltd
Toronto, ON
We are seeking a highly organized, proactive, and adaptable Senior Administrative Assistant to provide executive-level support to two senior leaders. This is an exciting opportunity for…
Added 6 days ago
C
Administrative Assistant - Mandarin Speaking (12 month Contract)
CIBC
Toronto, ON
- Full-time
Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting…
Added 6 days ago
DG
Co-op, Administrative Assistant [ Winter 2027]
Doane Grant Thornton LLP
Markham, ON
- Temporary
That’s why we’re working in a model where teams are required to be together in the office 5 days per week

BEC Bilingual Administrative Assistant

Toronto, ON, M5H 0B3, Canada
Montreal, QC, H3A 0A8, Canada

Apply on careers.ey.com About employer

Applications open in a new tab.

Job details

Apply by: Feb 9, 2027
Posting language: English
Posted: Nov 9, 2026

Original job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity

You’ll join our Administrative & Workplace Services (AWS) team, helping to support the important business enablement functions that keep our organization running strong. As a driven administrative professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

The Business Enablement Centre (BEC) bilingual Administrative Assistant is a trusted advisor to our client-serving Managers and Senior Managers across Canada. You are a driven administrative professional who is solution-oriented and responsible for supporting customer requests through our national queue.

Your key responsibilities

As a BEC bilingual Administrative Assistant, you are an active member of BEC supporting customer requests through our national queue while working in tandem with your colleagues to understand and anticipate customer’s needs and exceed expectations. Your key responsibilities include:

Customer support:

Engagement support: In-depth knowledge to support the client engagement management process, including tracking and reporting time and expenses as needed
Financial management support: Pivotal role with the engagement teams to provide reports and manage the billing process
Document preparation and management: Use EY branding standards to create and format documents/presentations
Travel arrangements: Provide travel options, book air and ground travel using our online system, as well as associated logistics
Meeting and event coordination including technology and catering where required

Overtime required as needed.

Skills and attributes for success

Committed to contributing to a strong team culture to ensure success
Ability to effectively meet customer needs, taking responsibility for customer satisfaction
Ability to maintain effectiveness and professionalism when experiencing change in work tasks and/or the work environment
Ability to work in a fast-paced, team environment and under pressure of deadlines
Excellent written and verbal communication skills
Effective time management and organizational skills
Develop and maintain relationships to efficiently leverage expertise
Sound judgement regarding confidential and sensitive matters
Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
Embraces change
Motivated and driven to continuously improve by learning new skills
Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making.

To qualify for the role, you must have

Post secondary education and/or equivalent relevant experience
Proficiency in Word, Excel and PowerPoint, with proven ability to learn customized software/tools
This role involves interaction with clients operating nationally and globally where fluency in French and English is required. Bilingualism in both French and English is therefore a requirement of this role.

Ideally, you’ll also have

General understanding of financial principles as they relate to the billing of chargeable time
Professional services firm experience
Familiarity with AI tools

This job posting relates to an existing vacancy within our organization.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a discretionary bonus program, a comprehensive medical, prescription drug and dental coverage plan, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

Support and coaching from some of the most engaging colleagues in the industry
Learning opportunities to develop new skills and progress your career
The freedom and flexibility to handle your role in a way that’s right for you

EY reports salary ranges in accordance with applicable provincial pay transparency legislation. Individual salaries within the anticipated salary ranges noted below are determined through a wide variety of factors including but not limited to internal equity, education, relevant experience, knowledge, and applicable skill sets.

Toronto: $54,000 to $81,000

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any accommodations you may need.

Inclusiveness at EY

Inclusiveness is at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

Learn about our commitment to Inclusiveness at https://www.ey.com/en_ca/about-us/corporate-responsibility/equity

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with the highest ethical principles and regulatory requirements.

To all recruitment agencies: EY does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior agreement or request from our hiring team will not be considered. EY is not responsible for any fees related to unsolicited resumes.

Apply on careers.ey.com About employer

More about this job

Responsibilities

The Administrative Assistant supports client-serving managers by managing engagement tracking, financial reporting, and billing processes. They also handle document preparation, travel logistics, and meeting coordination while maintaining high standards of service.

Requirements

Candidates must possess post-secondary education or equivalent experience and be fluent in both French and English. Proficiency in Microsoft Office suite and the ability to learn customized software tools are required for this role.

Skills

Bilingualism
Customer support
Financial reporting
Billing process
Document preparation
Travel coordination
Time management
Organizational skills
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
AI tools
Communication skills
Problem solving
Team collaboration

Benefits

Discretionary bonus program
Medical coverage
Prescription drug coverage
Dental coverage
Vacation policy
Paid personal days
Coaching and support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Bilingual
EY
AWS
Business Enablement Centre
Client engagement
Financial management
Billing
Document formatting
Travel arrangements
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
AI
Artificial Intelligence
Professional services
Customer support
Reporting
Logistics
Time management

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Administrative assistant jobs in Vaughan, ON and nearby

Operations Administrative Assistant

Administrative Assistant

Senior Administrative Assistant

Administrative Assistant (23 months)

Human Resources Administrator

Senior Administrative Assistant # 26-28630

Administrative Assistant & Front Desk

Administrative Assistant & Front Desk

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant I

Admin Assistant to Clinical Manager, Family Birthing Centre

Private Wealth Administrative Assistant - Vaughan, Winter 2027 (Co-op/Internship) - 4 months

Sr Administrative Assistant

Senior Administrative Assistant

Admin Assistant