Location: On-site (Everyday in office)
Position Type: Full-time | 44 hours/week (Monday – Friday, 9:00 AM – 5:00 PM)
Compensation: $50,000 per year
About the Role
Our Company is seeking an organized, proactive, and energetic Administrative Assistant to support our day-to-day office operations. In this on-site role, you will be the backbone of our administrative workflows, handling cross-department documentation, client and vendor correspondence, database maintenance, and reporting.
Key Responsibilities
- Office Coordination: Manage daily on-site office administrative tasks, maintain office supplies, and support internal team needs.
- Documentation & Records: Draft, format, review, and organize business correspondence, reports, invoices, and standard administrative documents.
- Data Management & Spreadsheets: Enter, clean, and analyze operational data using Microsoft Excel; build and maintain tracking spreadsheets.
- CRM Administration: Update and maintain customer and vendor records within the CRM system, ensuring accurate contact details, order notes, and follow-ups.
- Communication Management: Monitor, organize, and respond to incoming emails and phone inquiries; route urgent messages to appropriate team members.
- Cross-Department Support: Assist operations, sales, and logistics teams with scheduling, file archiving, and ad-hoc administrative projects.
Qualifications & Skills
- Technical Proficiency: Strong working knowledge of Microsoft Excel (formulas, data sorting, formatting) and standard office software (Word, Outlook).
- CRM Experience: Familiarity with CRM platforms or general database management software.
- Communication: Excellent written and verbal communication skills for drafting professional emails and documents.
- Work Style: High energy, detail-oriented, adaptable, and capable of prioritizing tasks in a fast-paced environment.
- Schedule & Presence: Fully available for on-site work Monday through Friday, 9:00 AM to 5:00 PM (44 hours/week).
