The Accounting Services, Billing will provide support across all offices and will be responsible for ensuring accurate and timely preparation and processing of client bills. This position plays a crucial role in the financial operations of the firm, contributing to client satisfaction and the firm’s revenue cycle.
Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.
Duties and Responsibilities:
- Responsible for invoice preparation:
- Generate and prepare client invoices in accordance with client guidelines and firm policies
- Review time entries for accuracy and compliance with client billing requirements
- Coordinate with attorneys and staff to resolve billing discrepancies and ensure timely submission of bills
- Handle billing adjustments and write-offs as directed
- Process e-billings through 3rd party billing software
- Assist with month-end and year-end closing processes related to billing
- Ensure compliance with relevant laws and firm policies and procedures
- Respond to inquiries from clients and firm members in a timely and professional manner
- Work closely with the accounting team to ensure smooth operation of all finance-related activities
- Coordinate with other departments to gather and provide necessary information
- Assist with accounts receivables (payments), accounts payables (disbursements/vendor invoices) and trust as needed
Qualifications and Skills:
- Completion of high school diploma
- Minimum of 2 years of experience in a billing role, preferably in a law firm or professional services environment
- Experience and familiarity with online banking
- Full cycle accounting and e-billing experience are definite assets
- Strong attention to detail and accuracy
- Proficient in MS Office, including Outlook, Excel, and Word
- Organizational skills and efficiency
- Effective communication and interpersonal skills
- Ability to navigate through the firm’s accounting software
- Ability to manage time efficiently and prioritize tasks in a fast-paced environment
- Ability to handle sensitive information with confidentiality
Working Conditions:
- Normal week-day office hours (35)
- Potential for occasional extended hours to meet deliverables and month-end deadlines
Qualified applicants can submit their resume to: careers@fieldlaw.com
