The Opportunity:
- Actively listen, accurately comprehend, and respond efficiently to inquiries from staff, ministries, and the public.
- Obtain, exchange, coordinate or confirm information in a concise and courteous manner while maintaining confidentiality and staying within policies and procedures.
- In a timely and accurate manner, compose, record, proofread and/or edit a variety of correspondence using correct grammar, spelling and punctuation.
- Independently assess and adjust your workload, taking into consideration changing priorities, tight-deadlines, multiple reporting relationships and interruptions.
- Work independently and participate as a team member to meet the needs of clients and co-workers and to build positive relationships.
- Review and process invoices through purchase card and GEM.
- Respond to telephone inquiries from the public and redirect calls.
- Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
- Provide support to the team, including assisting with equipment and software issues.
- Compose, record, proofread, and edit a variety of correspondence.
- Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
- Compile, sort, and distribute incoming and outgoing mail.
- Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.
Job Capabilities:
As a public servant, we are seeking someone who:
- Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
- Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
- Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
- Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
- Is adaptable, continuously learns from experience and applies those learnings to new situations.
- Focuses on achieving public service excellence.
Technical Knowledge and Skills:
- Office management practices and government protocols and procedures, including the Visual Identity Guidelines, filing systems and office equipment.
- Computer software packages such as Microsoft Word, Excel, and SharePoint in order to input, edit, merge, format and/or modify lengthy, complex documents accurately and quickly.
- Typically, knowledge required for this position would be obtained through an administrative assistant certificate/diploma.
Job Skills:
- Communication (Level B)
- Critical Thinking (Level A)
- Digital Skills (Level A)
- Interacting with Others (Level A)
- Navigating Ambiguity (Level A)
- Managing Self (Level A)
- Health, Safety and Wellness (Level A)
- Data Literacy (Level A)
- Influence (Level A)
- Political and Organizational Awareness (Level A)
- Managing Organizational Resources (Level B)
Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.
What We Offer:
- Dynamic and challenging work
- Competitive salary
- Comprehensive benefits package including pension
- Vacation, scheduled days off, and other types of leave
- Inclusive work environments
- Career growth, development, and advancement opportunities
- Flexible work arrangements
Our Commitment to Excellence:
The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.
The Ministry of Health is dedicated to achieving a responsive, integrated and efficient health system that puts the patient first. The ministry partners with the Saskatchewan Health Authority and other health systems to build healthy people and healthy communities through: Better Health, health promotion and disease prevention; Better Care, improving the individual’s experience with the health care system; Better Value, strategically investing in our health care system; and Better Teams, building safe, quality workplaces to support patient-centred care.
The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.
